Pro_Energy_Inv_SI-11615.pdf

This is an Invitation to Bid document for the School District of Manatee County, Florida, soliciting competitive bids for fuel and diesel exhaust fluid (DEF) bulk and delivery services. The District seeks to establish multiple contractors to provide Ultra-Low Sulfur Diesel Fuel, 87 Octane Unleaded Gasoline, Red Dye Diesel Fuel, and DEF for buses and fleet vehicles through both bulk delivery to District fuel islands and direct "wet fueling" services at designated locations. The solicitation anticipates approximately 434,000 gallons of diesel and 101,000 gallons of gasoline annually for bulk fueling operations, plus approximately 250 gallons of diesel per day for ten buses at Parrish Community High School with periodic DEF additions. The request for information deadline is March 10, 2026, with bid submittals due April 8, 2026 at 3:00 PM via VendorLink. No pre-proposal conference or site visits are scheduled. The contract term runs from June 1, 2026 through May 30, 2029, with options to renew for up to two additional one-year periods.

Pricing shall be submitted as a fixed fee per gallon added to the Oil Price Information Services Daily Rack Averages base price for the Tampa, Florida PADD 1 Terminal, with the fixed fee including all markup, delivery, and handling costs. All fuel must meet Federal Specification VV-F-800D and current ASTM standards. Contractors must maintain Comprehensive General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per person or occurrence, with the District named as additional insured. No specific set-aside designations or incumbent vendors are identified. The District reserves the right to award to multiple responsive and responsible bidders and may modify the number of vehicles, locations, types of vehicles or equipment, and products purchased throughout the contract period. No guarantee is given regarding total dollar value of the contract. The District reserves the right to make equitable adjustments to pricing based on extreme and unforeseen marketplace volatility and to bill at actual cost without markup during declared disaster situations. Subcontracting services to another firm or individual is prohibited.