Palmdale_Inv_SI-198319.pdf

This is an Invitation to Bid (ITB) document issued by the School District of Manatee County, Florida for fuel and diesel exhaust fluid bulk and delivery services. The District seeks to establish multiple contractors to provide Ultra-Low Sulfur Diesel Fuel, 87 Octane Unleaded Gasoline, Red Dye Diesel Fuel, and DEF for buses and fleet vehicles through both bulk delivery to District fuel islands and direct "wet fueling" services at designated locations. The solicitation anticipates approximately 434,000 gallons of diesel and 101,000 gallons of gasoline annually for bulk fueling operations, plus approximately 250 gallons of diesel per day for ten buses located at Parrish Community High School with periodic DEF additions. The request for information deadline is March 10, 2026, with bid submittals due April 8, 2026 at 3:00 PM via VendorLink. No pre-proposal conference is scheduled. The contract term runs from June 1, 2026 through May 30, 2029, with options to renew for up to two additional one-year periods.

Pricing shall be submitted as a fixed fee per gallon added to the Oil Price Information Services Daily Rack Averages base price for the Tampa, Florida PADD 1 Terminal, with the fixed fee including all markup, delivery, and handling costs. No set-aside designations or restrictions on bidder eligibility are identified, and no incumbent vendors are listed. All fuel must meet Federal Specification VV-F-800D and current ASTM standards, with scheduled and as-needed fuel deliveries within 48 hours of notification. Contractors must maintain Comprehensive General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per person or occurrence, with the District named as additional insured. The District reserves the right to award to multiple bidders, modify vehicle numbers and locations throughout the contract period, use other suppliers if determined to be in its best interest, and make equitable adjustments to pricing based on extreme marketplace volatility. No guarantee is given regarding total dollar value.