260110b.pdf

SUBMIT TO:

All Bids must be submitted via VendorLink--www.myvendorlink.com at the specified date and time below.

It is the Vendor’s responsibility to ensure the submittal is uploaded to VendorLink according to bid specifications. We are not responsible for delivery systems.

The School District of Manatee County

INVITATION TO BID

PURCHASING DEPARTMENT

215 Manatee Avenue West Bradenton, Florida 34205

DATE ISSUED: February 24, 2026

CONTACT PERSON: Taylor Murray

TELEPHONE #: 941-708-8770 Ext. 41134

EMAIL ADDRESS: murray2t@manateeschools.net

TITLE: Fuel and Diesel Exhaust Fluid Bulk and Delivery Services

NUMBER:

26-0110-TM

SUBMITTAL DEADLINE:

April 8, 2026 3:00 PM

PRE-PROPOSAL CONFERENCE – N/A

SUBMITTALS RECEIVED AFTER

ABOVE DATE AND TIME WILL

NOT BE ACCEPTED

REQUEST FOR INFORMATION DEADLINE: March 10, 2026

This Bid Submittal and subsequent award by The School District of Manatee County shall constitute a binding and enforceable contract. All Specifications, Terms and Conditions, Addenda, and correspondence of this Contract shall be incorporated into the final award and become an integral part of the Contract. Unless otherwise stipulated in this Contract, no other contract documents shall be issued.

LEGAL NAME, (herein referred to as “Bidder”) As described in the Section Titled “Florida Department of State, Division of Corporations Registration Requirements” within this Invitation to Bid (“ITB”). LEGAL

COMPANY NAME:

Florida Division of Corporation Document Number (www.sunbiz.org):

CONTRACTOR E-VERIFY NUMBER:

MAILING ADDRESS: I hereby certify that I have read and understand the requirements of this Solicitation and that, I, as the Bidder, will comply with all requirements of this offer and any contract(s) and/or other transactions required by this award.

Authorized Signature

Typed Name

Title Date

CITY – STATE – ZIP:

TELEPHONE NO:

FAX NO:

FEI/EIN Number:

Email Address:

http://www.myvendorlink.com/ mailto:murray2t@manateeschools.net http://www.sunbiz.org/

BID ON FUEL AND DIESEL EXHAUST FLUID BULK AND DELIVERY SERVICES, SDMC No. 26-0110-TM

BID SUBMITTAL CHECKLIST

It is the sole responsibility of each Bidder to check VendorLink up to the bid opening date and time, for all addenda issued and for any information regarding this solicitation.

The following documents must be submitted electronically:

Invitation to Bid Form Pricing, Delivery and Warranty Submittal No Bid Response Submittal Form OR Bidder Acknowledgement Bidder’s Experience and Qualifications Bidder’s Statement of Principal Place of Business Bidder’s Statement of Financial Qualification Drug-free Workplace Certification Debarment and Suspension Certification Scrutinized Company Certification Byrd Anti-Lobbying Amendment Anti-Discrimination Amendment Employment Eligibility Verification (“E-VERIFY”) Contractor Affidavit Regarding the Use of Coercion for Labor and Services

SECTION 1. SCOPE

The purpose of this solicitation is to establish contractors to provide fuel for buses and fleet vehicles owned by the School District or Manatee County and to establish providers of fuel and diesel exhaust fluid (DEF) delivery services on a scheduled and as needed basis for the School District of Manatee County. Services are to include delivery of bulk fuel to District fuel islands as well as “wet fueling” vehicles/equipment directly from the fuel delivery vehicle at designated locations. This solicitation is intended to fuel diesel buses/equipment, however gasoline and other vehicles/equipment may be added throughout the contract period, if needed.

The District currently utilizes remote fueling of ten (10) buses at Parrish Community High School, located at 7505 Fort Hamer Road, Parrish, Florida 34219. This site does not currently house fuel tanks, therefore “wet fueling” will be completed on these vehicles. Fuel usage for these buses is anticipated at approximately 250 gallons of diesel per day. DEF will also need to be added to these vehicles. The District will request scheduled fueling of these vehicles as determined. The District may modify the number of vehicles, location(s), type of vehicle/equipment, and product(s) purchased throughout the contract period.

Specifications and the quality standards of service set forth in this bid.

This contract shall not be subcontracted to another firm or individual.

This is not an all or none bid. The District intends to award this solicitation to all consider changing to multiple responsive and responsible bidder(s) as best meets the needs of the District. It is anticipated that the bidder(s) who propose the best pricing may be utilized in a larger capacity, however the District may choose any awarded supplier to provide these services that best meets its needs. This may include but is not limited to pricing, scheduling, etc.

Contract Value: No guarantee is given or implied as to the total dollar value of this bid.

NOTE: The Contractor must agree that during a declared disaster situation that any bid items with a markup will be billed at actual cost without any mark-up permitted.

SECTION 2. SPECIAL CONDITIONS

1. Term: The intent of this Contract is to establish a Contract for a period of three (3) year(s) from the date of award, during which time the successful Bidder(s) shall guarantee fixed Pricing on items awarded, as specified in this Solicitation. Contract period commences on June 1, 2026 through May 30, 2029.

2. Contract Renewals: The School District of Manatee County reserves the right to renew any or all prices, terms, conditions, and specifications of this Contract, for up to two (2) additional one-year periods, upon mutual agreement by both the School District of Manatee County and the Awarded Bidder. Renewals must be evidenced, in writing, with the Signature of the Awarded Bidder’s authorized representative and the School District of Manatee County.

3. Contract Extension: In addition to any renewal options contained herein, the School District of Manatee County has the right to extend the Contract for the period of time necessary for the School District of Manatee County to release, award, and implement a replacement ITB for the commodities and/or contractual services provided through this Contract. Such extension shall be based upon the same prices, terms, and conditions as the existing ITB.

4. Additional Vendors: The School District of Manatee County reserves the right to increase the pool of companies to provide the services included in the ITB, if deemed necessary by the School District of Manatee County, subject to approval, additional providers will be added to the pool of awarded companies. Regardless as to the year a company is added to the pool of awarded companies, all awards will be terminated at the end of this ITB.

5. E-Verify: The School District of Manatee County and all parties the district contracts with must provide contractors E-Verify number in accordance with Florida Statute 448.95.

6. Insurance: Indemnification shall be in accordance with section 725.06, 725.08 Florida Statute “as applicable”. The successful proposer shall furnish the School District of Manatee County with proof of:

(1) Statutory Limits of Worker’s Compensation in compliance with Chapter 440, Florida Statute, if required.

(2) Comprehensive General Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence.

If policy is on a “CLAIMS MADE” basis, contractor’s insurance carrier will identify policy as such and indicate in writing the number of claims paid by this policy and reserves outstanding. Policy aggregates must equal at least two (2) times the occurrence limit.

(3) a. Automobile Liability Insurance in an amount equal to or greater than

$1,000,000.00 per person.

b. Automobile Liability Insurance equal to or greater than $1,000,000.00 per occurrence for property damage or $1,000,000.00 combined single limit.

(4) Contractual Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence. Policy must include endorsement for indemnification in the event third party damages are sought against the School District.

(5) Completed Operations Endorsement equal to or greater than $1,000,000.00 per occurrence.

(6) Independent Contractors Endorsement in an amount equal to or greater than

$1,000,000.00 per occurrence.

(7) Additional Insured Endorsement: The School District of Manatee County shall be named as an additional insured on all policies that are required by these specifications.

(8) Cancellation Notice: All policies in effect shall contain cancellation endorsements providing thirty (30) days written notice of such cancellation, non-renewal and/or reduction in coverage limits prior to the effective date of such cancellation, non- renewal and/or reduction.

(9) Contractor shall maintain at all times during the construction of the project a “Builders Risk” policy equal to the amount of the project, and shall include, as a minimum the following coverages: Fire, Extended Coverage, Vandalism and Malicious Mischief. (All Risk policies are preferred.)

**Contractor(s)/Vendor(s) providing Professional Services shall provide evidence of at least $1,000,000.00 of Professional Liability Insurance coverage.

SECTION 3. SPECIFICATIONS

BULK FUELING:

This Contract is to provide fuel for buses and fleet vehicles owned by the School District of Manatee County. The District expects quality and efficiency of services delivered and seek reductions in cost.

The fuel contractor must efficiently provide fuel to meet the requirements of the District.

ANNUAL USAGE: Fuel deliveries to the District’s fuel island located at One Matzke Way, Bradenton, Florida. Anticipated annual usage is approximately 434,000 gallons of diesel and 101,000 gallons of gasoline under the resulting Contract, if any.

HOURS OF DELIVERY: Deliveries shall be made between the hours of 5:30 a.m. and 4:00 p.m., except on Saturday, Sunday or holidays, or in the event of a natural disaster.

DELIVERY OF FUEL: Fuel is to be delivered to the District’s tank(s) within forty-eight 48 hours after telephone notification or the agreed upon notification is received unless specified otherwise by the District. Before unloading of fuel begins, District personnel and Contractor personnel shall measure the District’s tank(s) to receive fuel and shall again measure the tank(s) after delivery. Dropped fuel shall be measured electronically using the Veeder-Root system and mechanically with tank clock.

District may be subject to a back-haul charge if the District orders more fuel than the District’s tank(s) can hold upon delivery and a portion of the fuel ordered must be returned. Scheduled delivery service is for delivery of fuel by the Contractor to the District’s tank(s) under the time frame as agreed upon by the Contractor and District.

MINIMUM DELIVERY: Minimum delivery on this Contract shall be 500 gallons for gasoline and 7,500 gallons for diesel. Normal orders will be 7,500 gallons for a Transport Delivery for diesel; and 8,000 gallons for a combination load Transport Delivery of gasoline and diesel. (Due to unpredictable environmental conditions and extended District closures, order volumes may fluctuate.)

MAINTENANCE OF TANKS AND EQUIPMENT: The District shall maintain all tanks and dispensing equipment associated with their facility in good working order for the duration of the Contract.

PERFORMANCE SPECIFICATIONS: The State of Florida Division of Standards Department of Agriculture shall be requested to test product delivered under this bid should there be any question, at any time, as to the quality of any product furnished under a purchase contract entered into under the terms of this bid. Failure to meet this provision of this bid shall be deemed sufficient by the School Board to cancel any contract or agreement entered into under the provisions of this bid.

Should it be determined that any quantity of product purchased does meet the specification of the School District Manatee County and the supplemental specification herein, such product shall be picked up as not acceptable product. Product shall be legal for delivery at all times during the contract term, regardless of possible refinery-originating product specification changes. The vendor is solely responsible for such compliance. The District will be responsible for all facility required permits pertaining to fuel storage and handling in accordance with all local, state and federal laws.

FUEL TANKS: The School District of Manatee County fuel tanks are located at 1 Matzke Way, Bradenton, Florida 34208. Entry will be made through Gate #2. All fuel tanks are stored above ground. All fuel delivery trucks must pump fuel into above ground tanks. It is mandatory that all fuel delivery trucks be equipped with drip free hose connection (Dry Brake).

The fuel capacity of each tank is the following:

Site 1 - Diesel – Four (4) 15,000 gallon above ground tanks.

Site 2 – Diesel/Gasoline Split Tank – One (1) 6,000 gallon gasoline and 4,000 gallon Diesel above ground tank. The two sites are both located at 1 Matzke Way, Bradenton, Florida 34208.

FUEL SPECIFICATIONS: Each vendor shall include with their bid, literature and specifications on the additives being furnished.

I. UNLEADED 87 OCTANCE GASOLINE :405-220-930-7800 Gasoline E10

1. Conforming to Florida Administrative Code 5F-2.001, Florida Department of Agriculture and

Consumer Services. Minimum Octane Rating: R+M/2=87. All deliveries shall be adjusted to 60° Fahrenheit.

II. DIESEL FUEL NO. 2 – CLEAR - ULTRA LOW SULFUR

1. Regular grade diesel fuel oil is intended for use in all automotive high-speed/medium speed engine applications. The diesel fuel supplied under this specification shall be refined hydrocarbon distillate fuel oils. The feed stock from which the diesel fuel is refined shall be crude oils derived from petroleum, tar sands, oil shale, or mixtures thereof.

2. The finished diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter; and shall be clear and bright and shall not exceed 15 p.p.m. sulfur content or current ASTM standards ASTM D975-10 AND ASTM-D3120 in effect at time of delivery.

III. DIESEL FUEL NO. 2 – RED DYE – ULTRA LOW SULFUR

1. The District is registered with the Department of Revenue as a user of diesel fuels in compliance with F.S.206.874.

2. Regular grade diesel fuel oil is intended for use in all automotive high-speed/medium speed engine applications. The diesel fuel supplied under this specification shall be refined

3. The finished diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter and shall not exceed 15 p.p.m. sulfur content in accordance with EPA Heavy Duty Highway Diesel Rule.

4. In accordance with Florida Statute s. 206.874 Exemptions, the payment of taxes does not apply to diesel fuel that satisfies the dyeing and marking requirements of s.206.8741. Dyed diesel fuel may be purchased and used in a bus engaged in the transportation of students and employees of schools.

IV. OTHER FUEL SPECIFICATIONS

1. The following antioxidants may be blended separately or in combination into the diesel fuel to retard the formation of gum and other oxidation products.

a. 2, 4-Dimethyl-6-tert-butylphenol

b. 2, 6-Di-tert-butyl-4-methylphenol

c. 2, 6-Di-tert-butylphenol

d. 2, 6-Di-tert-butylphenol (75 weight percent minimum) and a mixture of terbutylphenols and tri-tert-butylphenols (25 weight percent maximum)

e. 2, 4-Di-tert-butylphenol (60 weight percent minimum) and mixed tertbutylphenols (40 weight percent maximum)

f. The total concentration of antioxidants shall not exceed 24 grams per cubic meter on an active ingredient basis.

2. Any one or any combination of the following cetane improvers may be added to the diesel fuel to meet the cetane number requirements specified in table 1.

a. Amyl nitrate

b. Isopropyl nitrate

c. Hexyl nitrate

d. Cyclohexyl nitrate

e. 2-Ethylhexyl nitrate

f. Octyl nitrate

g. Concentration of the cetane improvers shall not exceed 0.5 weight percent.

3. Diesel fuel stabilizer additive may be blended into the diesel fuel when additional antioxidant, biocide, corrosion inhibitor, dispersant, and metal deactivator are needed. Diesel fuel stabilizer additive is not intended for routine use in all diesel fuels but should be used only in situations where a high degree of protection against deterioration is required. Typical applications are emergency stand-by units and small satellite fuel sites.

4. This specification will not take precedence over any Local, State or Federal requirement enacted after award of this contract that is more stringent. Contractor shall notify the Director of Transportation as soon as any more stringent Local, State or Federal requirement is known and prior to implementation on School District of Manatee County fuel deliveries.

5. Must meet or exceed Federal Specification VV-F-800D dated October 27, 1987, AMENDMENT 1 dated November 13, 1987 and AMENDMENT 2 dated July 29, 1988 or current standards. Fuel shall also meet requirements for low sulfur content in accordance with the Clean Air Act of 1990 and resulting administrative rulings.

SPECIFICATIONS

WET FUELING:

Contractor(s) shall furnish and deliver Ultra-Low Sulfur Diesel Fuel, 87 Octane Unleaded Gasoline, and Diesel Fuel No. 2 Red Dye Ultra Low Sulfur, and Diesel Exhaust Fluid (DEF) as needed. Bidder(s) shall submit technical data on the type of fuel that will be supplied. Additional fuel varieties may be requested on an as needed basis throughout the contract period.

USAGE: Initially, the anticipated daily usage is approximately 250 gallons of diesel for fueling of 10 vehicles at Parrish Community High School. DEF will also need to be added to these vehicles, periodically. The District will request scheduled fueling of these vehicles as determined. The District may modify the number of vehicles, location(s), type of vehicle/equipment, or product(s) purchased throughout the contract period. Additional deliveries and services may be requested throughout the contract period. Due to unpredictable environmental conditions and extended District closures, order volumes may fluctuate.

HOURS OF DELIVERY: Deliveries shall be made between the hours of 7:00 p.m. and 10:00 p.m., except on Saturday, Sunday, or holidays, or in the event of a natural disaster. Delivery hours may be adjusted by the District, as needed.

AUTOMATED FUEL SYSTEM: Each tank truck shall include an Automated Fuel System and provide the following information:

A. Management reports including miles per gallon, cents per mile, time, location, quantity, employee, and vehicle number for each transaction.

b. Daily access for additions/deletions to the System.

c. System security

d. The ability to override the System through a specific authorization procedure to resolve any site problems that reject fuel authorization.

DELIVERY LEAD TIME: The District will implement a delivery schedule with the Contractor after award of the solicitation. This delivery schedule may be modified throughout the contract period based on product utilization. Ad hoc deliveries may be requested throughout the contract period.

Due to the nature of the products being purchased, it is essential that ad hoc deliveries be made within a maximum of forty-eight (48) hours after the order is placed with the successful bidder(s) unless otherwise specified at the time the order is placed.

GENERAL SPECIFICATIONS:

FUEL SITE AND ACCESSIBLITY: All District tanks shall be properly equipped to enable Contractor to safely deliver fuel. The Contractor shall notify the District of all situations that may be deemed unsafe. A Contractor may refuse to deliver fuel to an unsafe fuel site until the safety issue is resolved.

A back-haul charge may apply if a Contractor attempts to deliver fuel and the fuel site is deemed unsafe. The District shall be responsible for having proper equipment installed. The District shall work with Contractor making a delivery to assure that the Contractor has proper accessibility to all tanks being fueled.

INVOICING AND PAYMENT: The Contractor agrees to be paid upon submission of properly certified invoices to the District for fuel purchased. Invoices shall be submitted to the District for each delivery made. The Contractor shall submit invoices for fuel in sufficient detail for a proper pre-audit and post-audit.

TAXES: Invoice fuel prices are not to include any Federal, State and County taxes from which the District is exempt. Any questions regarding applicable fuel taxes may be directed to the Department of Revenue at (850) 488-6800.

FIXED FEE PER GALLON: This bid is solicited on a fixed amount to be added to the Oil Price Information Services Daily Rack Averages base price for the Tampa, Florida PADD 1 Terminal for each gallon delivered to district facilities. The fixed fee will include markup and all delivery and handling costs from the successful bidder(s) terminal to the delivery location.

REPORTS: Contractor must supply monthly reports with the total fuel delivered by product. (Ultra Low Sulfur Diesel - Total Gallons; Unleaded Gasoline – Total Gallons, etc.). This report must be emailed to the Vehicle Maintenance Department @ VehicleMaintenance@manateeschools.net monthly by the 10th of the following month. This information will be used for tax refund as required by law, pursuant to Florida Statutes Section 206.41 and 206.87 of Chapter 206.

DELIVERY TICKET: Delivery tickets and/or bills of lading shall be provided with each delivery and shall indicate gross gallons of fuel and net gallons of fuel delivered. The District shall pay for net gallons of fuel delivered. Also, the delivery ticket and/or bills of lading shall indicate the grade of fuel being delivered, initial issuing source, load order number, bill of lading number, and company receiving product. Tank line delivering product, trailer number and bill of lading number shall also be supplied.

BASIS OF AWARD: In order to meet the needs of the Vehicle Maintenance and Transportation Department and in the best interest of the School District of Manatee County, awards may be made to one or multiple responsive bidders who offer the lowest fixed fee plus applicable taxes and other charges and comply with all specifications, terms and conditions of this bid

SUPPLIERS: Contractor shall be in compliance with EPA regulation 40 CFR Part 80. It is the intent of the District that all specifications herein are in full and complete compliance with all Federal and State of Florida laws and regulations applicable to the type and class of Commodity being provided.

This includes, but is not limited to, Federal Motor Equipment Safety Standards (“FMVSS”), Occupational Safety and Health Administration (“OSHA”), Environmental Protection Agency (“EPA”) mailto:VehicleMaintenance@manateeschools.net

Standards, and State of Florida requirements that apply to the type and class of Commodity being provided. In addition, any Federal or State legislation that should become effective during the term of the Contract, including any renewals, regarding equipment safety or emissions shall immediately become a requirement of the Contract. The Contractor must meet or exceed any such requirements of the laws and regulations. If an apparent conflict exists, the Contractor must contact the Contract Administrator immediately. Delivery of non-conforming product shall be cause for Contract termination and possible Contractor suspension. If any product delivered does not meet performance or other assurance representations as published by manufacturers, producers distributors of such products or the specifications listed in this bid, the vendor(s) shall refund School District of Manatee County any money which has been paid, attorney fees and court cost.

CONTRACT OVERLAP: Respondents shall identify any products covered by this solicitation that they are currently authorized to furnish under any District contract. By entering into the Contract, a Contractor authorizes the Buyer to eliminate duplication between agreements in the manner the Buyer deems to be in its best interest.

Delivery personnel will be required to closely monitor fuel hoses during the fueling processes. Drivers are not to leave hoses unattended during fueling operations.

The District reserves the right to request on-site testing of fuel by the Florida Department of Agriculture and Consumer Services (FDACS), and to obtain a manifest of fuel on-board with no prior notice.

The awarded Contractor(s) may be required to provide a certified inspection of meters. The District reserves the right to perform an independent audit and inspection of meters.

Tank trucks must be equipped with sealed State of Florida-approved and inspected meters capable of providing metered delivery tickets with each delivery made to the District.

Tank trucks must meet all Federal, State, County and local mechanical and safety requirements and must be able to pass inspection at all times. All required safety equipment shall be carried on vehicles during deliveries to the District.

Deliveries shall be made on the basis of quantities adjusted to 60°F following the current edition of the American Society for Testing and Materials (ATSM) Table 6B, Volume II, Petroleum Measurement Tables, or current standard. Delivery tickets shall reflect the net gallons delivered after temperature compensation.

CONTAMINATION: Should the fuel tank(s) be contaminated due to action of the Contractor, the Contractor shall be wholly responsible for the removing and disposing of all contaminated products properly in accordance with all applicable federal, state, and local laws. The Contractor shall also clean the contaminated tank(s), line(s), and nozzle(s) at no cost to the District. The contaminated product(s), including those other than fuel, must be replaced at no cost to the District. The Contractor agrees to abide by the District’s determination of whether the fuel tank(s) have been contaminated due to action of the Contractor.

SPILLAGE: The Contractor shall have an established, on-going, fuel spill prevention plan and procedure to follow in the event there is an accidental fuel spill. The District may request copies of this plan throughout the contract period. Any spillage, however minor, that occurs during delivery must be reported to the Districts Transportation Department immediately. The Contractor shall be solely responsible for all costs incurred during fuel spill cleanup. The Contractor’s trucks must be continually monitored by the delivery driver. The Contractor is responsible for the clean-up of all spills/leaks occurring during or as a result of District delivery and shall notify the Florida Department of Environmental Protection (DEP) of any spill/leaks, as required by law.

PROTECTION OF PROPERTY: The Contractor(s) shall at all times guard from damage or loss of property of the school district and others. The Contractor(s) shall be responsible for any fuel spills at the School District of Manatee County site as a result of the Contractor(s) actions and will be responsible for any environmental cleanup when required. The School District may withhold payment or make such deductions, as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the Contractor(s) or their agents.

PERFORMANCE SPECIFICATIONS: The State of Florida Division of Standards Department of Agriculture shall be requested to test product delivered under this bid should there be any question, at any time, as to the quality of any product furnished under a purchase contract entered into under the terms of this bid. Failure to meet this provision of this bid shall be deemed sufficient by the District to cancel any contract or agreement entered into under the provisions of this bid. Should it be determined that any quantity of product purchased does meet the specification of the District and the supplemental specification herein, such product shall be picked up as not acceptable product.

Product shall be legal for delivery at all times during the contract term, regardless of possible refinery-originating product specification changes. The Contractor is solely responsible for such compliance.

TRUCK CALIBRATION: FDACS, Bureau of Petroleum Inspection requires that each fuel delivery truck be inspected on annually. Contractor(s) must provide a copy of the current annual inspection certification as well as annual inspection records throughout the contract period, if requested.

EMERGENCY SERVICES: The School District of Manatee County is a government entity that provides emergency services (shelters) during times of natural disasters and buses are frequently used to transport citizens to shelters. Returning schools to full operations is a priority in returning the general community to normalcy. The successful bidder(s) are requested to detail the priority of service that will be designated to the School District of Manatee County in the event of a disaster and the level of commitment that can be expected from the supplier and their supply chain to support the rapid restoration of service after a natural disaster. Time is of the essence during these situations and the Contractor(s) must be able to be contacted at any time, day or night during those periods. Failure to deliver product within the required time and at the contracted price during regular or emergency operations may result in the District obtaining fuel from another source and/or termination of the contract.

PRICING: Fuel prices are based on the Daily Oil Price Information Services (OPIS) PADD 1 Report, and the “Average Rack” price for the Tampa, Florida terminal pricing published daily. DEF prices based on the monthly notice to the Contractor from the distributor. The District may request documentation to verify the cost/percentage markup at any time from the Contractor.

FUEL SPECIFICATIONS: Each bidder shall include with their bid, literature and specifications on the additives being furnished.

V. UNLEADED 87 OCTANE GASOLINE :405-220-930-7800 Gasoline E10

2. Conforming to Florida Administrative Code 5J-21.001, Florida Department of Agriculture and

Consumer Services. Minimum Octane Rating: R+M/2=87. All deliveries shall be adjusted to 60° Fahrenheit.

VI. DIESEL FUEL NO. 2 – CLEAR - ULTRA LOW SULFUR

3. Regular grade diesel fuel oil is intended for use in all automotive high-speed/medium speed engine applications. The diesel fuel supplied under this specification shall be refined

4. Conforming to Florida Administrative Code 5J-21.001, Florida Department of Agriculture and Consumer Services. The standard for diesel fuel properties is defined in the American Society for Testing and Materials (ASTM) D975-93, Standard Specification for Diesel Fuel Oils. All diesel fuel products provided as a result of the Contract are required to meet these ASTM Standards, and/or any current ASTM emergency specification. The finished diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter; and shall be clear and bright and shall not exceed 15 p.p.m. sulfur content or current ASTM standards ASTM D975- 10 AND ASTM-D3120 in effect at time of delivery.

VII. DIESEL FUEL NO. 2 – RED DYE – ULTRA LOW SULFUR

5. The District is registered with the Department of Revenue as a user of diesel fuels in compliance with F.S.206.874.

6. Regular grade diesel fuel oil is intended for use in all automotive high-speed/medium speed engine applications. The diesel fuel supplied under this specification shall be refined

7. The finished diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter and shall not exceed 15 p.p.m. sulfur content in accordance with EPA Heavy Duty Highway Diesel Rule.

8. In accordance with Florida Statute s. 206.874 Exemptions, the payment of taxes does not apply to diesel fuel that satisfies the dyeing and marking requirements of s.206.8741. Dyed diesel fuel may be purchased and used in a bus engaged in the transportation of students and employees of schools.

VIII. DIESEL EXHAUST FLUID (DEF)

1. DEF is a consumable required by many modern diesel engine applications using selective catalytic reduction (SCR) technology to reduce oxides of nitrogen (NOx) exhaust. Diesel Exhaust Fluid (DEF), as standardized in ISO 22241[1], is an Aqueous Urea Solution of with 32.5% high-purity urea (AUS 32) and 67.5% deionized water. Must confirm with current ASTM standards in effect at time of delivery.

IX. OTHER FUEL SPECIFICATIONS

6. The following antioxidants may be blended separately or in combination into the diesel fuel to retard the formation of gum and other oxidation products.

a. 2, 4-Dimethyl-6-tert-butylphenol

b. 2, 6-Di-tert-butyl-4-methylphenol

c. 2, 6-Di-tert-butylphenol

d. 2, 6-Di-tert-butylphenol (75 weight percent minimum) and a mixture of terbutylphenols and tri-tert-butylphenols (25 weight percent maximum)

e. 2, 4-Di-tert-butylphenol (60 weight percent minimum) and mixed tertbutylphenols (40 weight percent maximum)

f. The total concentration of antioxidants shall not exceed 24 grams per cubic meter on an active ingredient basis.

7. Any one or any combination of the following cetane improvers may be added to the diesel fuel to meet the cetane number requirements specified in table 1.

a. Amyl nitrate

b. Isopropyl nitrate

c. Hexyl nitrate

d. Cyclohexyl nitrate

e. 2-Ethylhexyl nitrate

f. Octyl nitrate

g. Concentration of the cetane improvers shall not exceed 0.5 weight percent.

8. Diesel fuel stabilizer additive may be blended into the diesel fuel when additional antioxidant, biocide, corrosion inhibitor, dispersant, and metal deactivator are needed. Diesel fuel stabilizer additive is not intended for routine use in all diesel fuels but should be used only in situations where a high degree of protection against deterioration is required. Typical applications are emergency stand-by units and small satellite fuel sites.

9. This specification will not take precedence over any Local, State or Federal requirement enacted after award of this contract that is more stringent. Contractor shall notify the Director of Transportation as soon as any more stringent Local, State or Federal requirement is known and prior to implementation on School District of Manatee County fuel deliveries.

The finished diesel fuel shall conform to the requirements specified in Table 1.

TABLE 1

Ultra Low Sulfur Diesel: 0-5% TEST RESULTS

PRODUCT PROPERTY ASTM TEST METHOD MINIMUM MAXIMUM

FLASH POINT (deg F) D93 125

DISTILLATION 90% VOL

RECOVERED (deg F)

D86 540 640

KINEMATIC VISCOSITY

(mm2/S @ 40C)

D445 1.9* 4.1

ASH % MASS D482 0.01

SULFUR (ppmwt) D5453 15

CORROSION (Cu) D130 1

CETANE NUMBER/INDEX D613/D4737B 40

RAMSBOTTOM CARBON

RESIDUE ON 10%

DISTILLATION RESIDUE (%

MASS)

D524 0.35

LUBRICITY, HFRR

@60C,(um)

D6079 520

CLOUD POINT D2500/ALTERNATE

None, however, see Note 1 for regional pipeline Cloud Point maximums at refinery origin

POUR POINT D0097/ALTERNATE

None, however, see Note 2 for regional pipeline Cloud Point maximums at refinery origin

CFPP D6371 **See Note

* When cloud point less than - 12C is specified as could be the case in the winter, the min flash point is 100F, the min viscosity shall be 1.7mm2/S and the minimum 90% recovery temp shall be waived.

** If marketed as a winterized diesel, then a CFPP temperature at or below the 10th percentile minimum ambient air temperature established by ASTM D975, is targeted for the terminal location.

NOTE 1: Cloud Point specification maximums apply to shipments via common Carrier Pipelines per their fungible fuel requirements:

Colonial: Winter (Aug 1 - March 14) +15 Degree F (-9 Degree C) and Summer (March 15 - July 31) +20 Degree F(-7 Degree C)

Explorer: Winter (Sept 1 - Mar 31) +15 Degree F(-9 Degree C) and summer (April 1 - Aug 31) +20 Degree F(-7 Degree C)

PRICING AND WARRANTY:

NOTE: SUBMISSION OF FALSE DELIVERY DATES MAY RESULT IN VENDOR DEBARMENT.

DELIVERY TO BE COMPLETED WITHIN __________________ DAYS AFTER RECEIPT OF ORDER.

PRICE SHEET: WET FUELING

ITEM

NUMBER

TYPE OF FUEL/FLUID PRICE

1. REGULAR UNLEADED GASOLINE - 87 OCTANE Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Gasoline Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

2. DIESEL FUEL NO. 2 - ULTRA LOW SULFUR Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Diesel Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

3. DIESEL FUEL NO. 2 - RED DYE - ULTRA LOW SULFUR Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Diesel Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

4. BOAT FUEL - 89 PUMP OCTANE Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Diesel Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

5. BOAT FUEL - 94 RESEARCH OCTANE Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Diesel Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

4. Other Fees

Pump Off Fee $__________ or _________%

Base Fuel Surcharge $__________ or _________%

HAZMAT Fee $__________ or _________%

PRICE SHEET: BULK FUELING

ITEM

NUMBER

TYPE OF FUEL/FLUID PRICE

1. REGULAR UNLEADED GASOLINE - 87 OCTANE Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Gasoline Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

2. DIESEL FUEL NO. 2 - ULTRA LOW SULFUR Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Diesel Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

3. DIESEL FUEL NO. 2 - RED DYE - ULTRA LOW SULFUR Per Gallon

Fixed Fee Per Gallon $________________

Federal LUST $________________

Federal Oil Spill ( Federal Environmental Fee Recovery) $________________

Florida Excise Tax (State Diesel Road Tax) $________________

Florida Pollution Tax $________________

Florida Coastal Protection Tax $________________

Manatee County Tax $________________

Total Fees Per Gallon $________________

4. Other Fees

Pump Off Fee $__________ or _________%

Base Fuel Surcharge $__________ or _________%

HAZMAT Fee $__________ or _________%

5. Diesel Exhaust Fluid (DEF)

Fixed Cost Markup or Percentage Markup Per

Gallon

Delivery/Remote Fueling of Vehicles/Equipment $__________ or _________%

Bulk Tank Delivery $__________ or _________%

All deliveries shall be adjusted to 60° Fahrenheit.

CONTRACTORS RESPONSIBILITIES

The Contractor shall be responsible for the protection of all buildings, structures, and utilities that are underground, above ground, or on the surface from their operations that may be hazardous and/or damaging to said facilities.

The Contractor shall be responsible for the protection of all personnel against hazards and/or injuries due to their construction operation at the work site.

Contractor shall be responsible for correction and/or replacement according to local codes and School District’s satisfaction of all water lines, sanitary lines, electrical lines, curbs, sidewalks, streets, parking lots, grassed areas, etc., broken or damaged as the result of Contractor’s operations.

Contractor shall be responsible to safeguard all of their tools, equipment, signs, barricades, etc.

while operating on any School District properties. The School District of Manatee County assumes no responsibility for any act of theft or vandalism which may occur while Contractor’s equipment is located on any School District site.

Contractor shall not inhibit access to school sites during pursuit of any work specified herein.

Contractor shall leave all work sites in a neat and orderly fashion at the end of each workday.

The Contractor shall be responsible to ensure frequent pick-up of all rubbish, refuse, scrap materials, and debris as a result of their operations so that work sites present a neat and orderly appearance at all times. All rubbish, scrap, etc. shall be transported from the premises. Rubbish shall NOT be deposited as fill on the work site. At completion of work, the contractor shall remove all work materials, tools, construction equipment, machinery and surplus materials from the work site and shall leave project in ready to use condition.

Contractor or a representative, daily while working on School Sites shall sign in at the school’s Main Office prior to commencing any work and shall sign out at the school’s Main Office prior to leaving campus unless prior written exception has been obtained.

Contractor shall remedy any and all damages to property by acts of omission, or vandalism which occur as a result of their work.

Contractor shall provide due care at all times while performing any task at any School District controlled location to cordon off, barricade, and/or post signs to maintain a safe distance to avoid creating hazardous conditions for pedestrians, property and vehicles.

The Contractor shall at all times enforce strict discipline and good order among their employees and shall not employ any unfit person or anyone not skilled in the task assigned to them.

The Contractor shall supervise and direct the work, using their best skill and attention. The contractor shall be solely responsible for all construction means, methods, techniques, work sequences and procedures for coordinating all portions of the work under this contract.

The Contractor shall be responsible to the School District of Manatee County for the acts and omissions of their employees, subcontractors and their owners and employees and any other persons performing any of the work under a contract with the Contractor.

The Contractor shall take field measurements and verify field conditions and shall carefully compare such field measurements and conditions and any other information known to the Contractor as may be provided by the owner before commencing activities. Errors, inconsistencies or omissions discovered shall be reported to the School District Project Manager at once.

The Contractor shall not be held liable neither for delays caused by the district nor those caused by the scheduling of inspections.

The Contractor shall be responsible for the appearance of all working personnel assigned to the project at all times and their compliance with School District Policies and Rules stated in the Instructions to Bidders.

The Contractor shall be responsible for off-loading, unpacking/uncrating all materials and equipment at the job site and install railings in accordance with specifications herein and all attachments.

Contractor shall ensure all work is installed straight, level, plumb and in a workmanlike manner.

The Contractor’s invoice must be itemized indicating cost or list price and percentage mark up or discount as specified herein, labor, freight, etc. to provide a complete accounting of items purchased and services performed. Failure to do so may result in delayed payments.

The Contractor shall not proceed with any project until a written purchase order has been received from the School District of Manatee County.

The Contractor shall obtain prior approval on all costs before any additional work is performed beyond the scope of the original project.

The Contractor shall provide a construction work schedule and submit it to the School District Project Manager. The schedule shall include estimated commencement and completion dates as requested.

The Contractor shall provide an emergency after-hour telephone number and contact person for emergencies which occur after hours and on weekends.

Should any employee in the performance of this contract encounter materials that they suspect are embedded with asbestos they should stop all work at the site and not disturb the area of suspicion, call their appropriate Supervisor and advise them of the discovery. The Supervisor shall contact the School District Project Manager immediately for review and analysis of the suspected materials.

The Contractor shall promptly correct all work rejected by the owner as defective or as failing to conform to the contract documents whether observed before or after substantial completion and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected work.

LOCATION:

School addresses can be located on the purchasing website:

https://www.manateeschools.net/page/school-directory

Price Adjustments The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

a) The volatility is due to causes wholly beyond the vendor’s control

b) The volatility affects the marketplace or industry, not just the particular vendor’s source of supply

c) The effect on pricing or availability of supply is substantial

d) The volatility so affects the vendor that continued performance of the contract would result in substantial loss or financial hardship.

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

NOTE: The Contractor must agree that during a declared disaster situation that any bid items with a markup will be billed at actual cost without any mark-up permitted.

WARRANTY AND SERVICE PROVISION: Bidder must state in spaces provided below complete descriptions of any warranties given by manufacturer and dealer. The Statement shall include availability of service, repair parts, and time normally required to effect repair on equipment contained in the bid. Further, the statement shall also indicate who is to be responsible for any transportation charges that may be accrued in effecting equipment repair within the provisions of applicable warranties.

MANUFACTURER’S WARRANTY:

DEALER’S WARRANTY:

LOCATION OF REPAIR SERVICES:

AVAILABILITY OF REPAIR PARTS:

ESTIMATED TIME TO EFFECT REPAIR:

RESPONSIBLE FOR WARRANTY SERVICE TRANSPORTATION CHARGE:

SECTION 4. INSTRUCTIONS TO BIDDERS

1. Bid Submittal Instructions: Bidder shall submit Bid Submittal in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Bid Submittals not conforming to the instructions provided herein may be subject to disqualification at the sole option of the School District of Manatee County.

2. Bid Requirements: The following Appendices, upon which information is required, must be completed and provided with the Bid Submittal:

i) Invitation to Bid Form

ii) No Bid Response Submittal Form OR Bidder Acknowledgement

iii) Bidder’s Experience and Qualifications

iv) Bidder’s Statement of Principal Place of Business

v) Bidder’s Statement of Financial Qualification

vi) Drug-free Workplace Certification

vii) Debarment and Suspension Certification viii)Scrutinized Company Certification

ix) Byrd Anti-Lobbying Amendment

x) Anti-Discrimination Amendment

xi) E-Verify and

xii) Coercion

3. “No Bid” Response Submittal Form: If Bidder is not providing a Bid Submittal in response to this Contract, Bidder shall complete and submit the “No Bid” Response Submittal Form electronically prior to the due date established in this Contract via www.myvendorlink.com.

4. Electronic Submission: Bidder shall submit Bid Submittal electronically through VendorLink at www.myvendorlink.com. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

i. Upload files only in Excel (.xls or .xlsx), Adobe Portable Document (.pdf), or .ZIP file formats.

http://www.myvendorlink.com/ http://www.myvendorlink.com/ mailto:support@evendorlink.com

ii. Enable printing on files submitted.

iii. Clearly identify the ITB Number, Name, Submission Date, and Bidder Name on Invitation to Bid Cover Sheet.

iv. Complete the Invitation to Bid Cover Sheet on Bidder’s using the following information:

a. Business Name;

b. Complete Business Address;

c. Name(s) and contact information of key personnel.

v. Separate and identify each part of the submission.

5. Withdrawal: Bidders may withdraw, alter, and resubmit Bid Submittals through

VendorLink at any time prior to the due date and time of this Contract. Any Bid Submittals not withdrawn will constitute an irrevocable offer, for a period of 90 days, to provide The School District of Manatee County with the services specified in the proposal. The School District of Manatee County may request clarifications and additional information after proposal submission.

6. Signature: All Bid Submittals must be signed by an officer or employee having authority…