Pro_Energy_Inv_SI-11614.pdf

This is a Project Investment Summary document related to an Invitation to Bid (ITB) issued by the School District of Manatee County, Florida for fuel and diesel exhaust fluid (DEF) bulk and delivery services. The District seeks to establish multiple responsive and responsible contractors to provide Ultra-Low Sulfur Diesel Fuel, 87 Octane Unleaded Gasoline, Red Dye Diesel Fuel, and DEF for buses and fleet vehicles. The solicitation anticipates approximately 434,000 gallons of diesel and 101,000 gallons of gasoline annually for bulk fueling operations at District fuel islands, plus approximately 250 gallons of diesel per day for ten buses located at Parrish Community High School requiring direct "wet fueling" services with periodic DEF additions. The request for information deadline is March 10, 2026, with bid submittals due April 8, 2026 at 3:00 PM via VendorLink. No pre-proposal conference or site visits are scheduled. The contract term runs from June 1, 2026 through May 30, 2029, with options to renew for up to two additional one-year periods.

Pricing shall be submitted as a fixed fee per gallon added to the Oil Price Information Services Daily Rack Averages base price for the Tampa, Florida PADD 1 Terminal, with the fixed fee including all markup, delivery, and handling costs. All fuel must meet Federal Specification VV-F-800D and current ASTM standards, with minimum delivery quantities of 500 gallons for gasoline and 7,500 gallons for diesel, and bulk fueling availability between 5:30 AM and 4:00 PM on weekdays excluding holidays. Contractors must maintain Comprehensive General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per person or occurrence, with the District named as additional insured. No specific set-aside designations, incumbent vendors, or current contractors are identified. No guarantee is provided regarding total dollar value, as the District intends to award to multiple bidders and reserves the right to modify the number of vehicles, locations, vehicle types, and products throughout the contract period. The District also reserves the right to make equitable adjustments to pricing based on extreme marketplace volatility and may bill disaster-related services at actual cost without markup. Subcontracting of services is prohibited.