PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime-Subcontractor Form template for Volusia County, Florida's Invitation to Bid No. 25-B-##XX (referenced as ITB No. 26-B-78JS in the associated solicitation) for design-build services to reconstruct the Rivershore-Oceanshore Fishing Dock in Ormond Beach, Florida. The project involves comprehensive reconstruction of an existing timber dock structure damaged during the 2017 hurricane season, including design, permitting, engineering, and construction services. The scope encompasses 20 line items including demolition, pier superstructure, decking, ADA-compliant accessibility features, concrete work, and as-built surveys. The engineering and design phase is expected to take 150 days concurrent with permitting, with construction anticipated not to exceed 90 days following approval of construction documents, for a total project duration of 240 days from issuance of the Notice to Proceed. A pre-bid conference is scheduled for April 14, 2026 at the project site, with a question submission deadline of April 23, 2026 at 11:59 p.m., and bid responses due by May 7, 2026 at 3:00 p.m. through the County's eProcurement Portal.

The Prime-Subcontractor Form requires bidders to identify all proposed subcontractors and assign dollar values and work percentages to each contractor entity, with the form also determining local bid preference eligibility. A bid bond equal to five percent of the total bid price, valid for at least 120 days, is required, along with performance and payment bonds mandated by Florida Statute due to the project exceeding $200,000. The engineer's estimate is $250,000, though alternative documentation references a $150,000 budget. The contractor must maintain comprehensive insurance including Workers Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Auto Liability, Contractors Pollution Liability, Professional Liability, and Marine Protection & Indemnity coverage, with Volusia County named as additional insured. Liquidated damages are assessed at $250 per day for delays beyond substantial completion, with the county retaining five percent of monthly payments per Florida Statute 255.078 and remitting undisputed invoices within 20 business days. The project is eligible for HMGP (Hazard Mitigation Grant Program) federal disaster assistance funding related to 2017 hurricane damage. The form requires only prime contractor and subcontractor information to be completed in designated green-shaded cells, with all other calculations automated.