PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form template for Volusia County, Florida's reconstruction of the El Portal Vehicular Beach Access Ramp (Contract C-2014, ITB 25-B-##XX). The form requires bidders to identify all prime and subcontractor participation for the project, which involves demolition of storm-damaged infrastructure and reconstruction of a composite sheet pile seawall, concrete cap, reinforced concrete vehicular ramp, curbing, pedestrian sidewalk, and site restoration. The project scope includes installation of 64 linear feet of sheet-pile seawall and 104 linear feet of retaining walls with concrete caps, placement of 313 square yards of reinforced concrete ramp and 361 square yards of heavy-duty concrete, installation of 128 linear feet of FDOT Type D curbing and 104 square yards of sidewalk, and completion of pavement markings, signage, as-built survey certification, and site restoration within a 150-day period (120 days for substantial completion). The pre-bid meeting is scheduled for March 16, 2026, at 10:30 a.m. with a virtual option, questions must be submitted by March 26, 2026, at 11:59 p.m., and bids are due April 9, 2026, at 3:00 p.m. through the County's eProcurement Portal. Award will be determined by the lowest responsive and responsible bidder based on combined pricing for all line items.

The estimated construction cost is $1,464,420.00, and bidders must submit a bid bond equal to 5 percent of their total bid price, with Payment and Performance Bonds equal to 100 percent of contract price required upon award per Florida Statute 255.05. The form requires bidders to complete designated green cells showing dollar values and percentage of work allocation for the prime contractor and all identified subcontractor disciplines including demolition, excavation, sheet pile installation, concrete work, surveying, and testing, with the total work allocation equaling 100 percent. No local preference provisions apply due to FEMA funding restrictions, and no specific set-asides exist for disadvantaged or small businesses, although federal requirements mandate affirmative efforts to contract with small and minority businesses, women's business enterprises, and labor surplus area firms. The project is funded by FEMA and subject to federal compliance requirements including Davis-Bacon Act wage standards, Clean Air Act compliance, and domestic preference for materials. Liquidated damages are assessed at $1,000 per day for failure to meet completion deadlines, and payment will be made within 20 to 25 days of invoice receipt in accordance with Florida Statute 218.735. Prime contractors are responsible for ensuring all subcontractors hold appropriate licenses, and any subcontractor changes during project completion require prior approval from the County Project Manager.