Pricing_Cost_Form_Lenel.pdf

This is a Pricing/Cost Form for a firm-fixed-price Request for Proposal issued by Events DC (Washington Convention and Sports Authority) for Lenel Access Control Modernization and Infrastructure Upgrade Services at the Walter E. Washington Convention Center. The project encompasses six implementation phases: Phase 1 (Server and Network Infrastructure), Phase 2 (System Migration), Phase 3 (South Building Implementation), Phase 4 (Middle Building Implementation), Phase 5 (North Building Implementation), and Phase 6 (Project Closeout). The solicitation requires qualified contractors to provide complete replacement, upgrade, and modernization of the existing Lenel OnGuard Access Control System throughout the 2.3 million square foot facility, including migration from legacy 7.x components to Lenel OnGuard 8.3 or newer, deployment of intelligent controllers, network infrastructure, HID iClass SEOS credentialing systems, and CAD-based documentation. The pre-proposal conference and mandatory site visit occurred on February 9, 2026, at 12:00 PM EST, with written questions due February 12, 2026, at 5:00 PM EST, and proposals due February 26, 2026, at 5:00 PM EST. The base contract term extends from award through September 30, 2028, with four one-year renewal options available at Events DC's discretion.

The pricing structure requires bidders to submit firm fixed prices for each of the six project phases and fully loaded, fixed hourly rates for all personnel (Project Manager and Lead Technician) for the base year and all option years, with other direct costs submitted separately if applicable. All prices must exclude federal excise tax, transportation tax, and District of Columbia sales and use taxes, and must be as low as or lower than those charged to the contractor's most favored customer for comparable quantities, terms, and conditions. Quotes are valid for 90 calendar days from submission date. This procurement includes a 35 percent set-aside for Certified Business Enterprises (CBEs), restricting competition to qualified CBE firms. Contractors must possess Lenel OnGuard Value-Added Reseller certification with a minimum of ten years of enterprise-level experience and at least six years with Lenel OnGuard 7.x or higher. For contracts exceeding $300,000, First Source Employment requirements mandate that 51 percent of hired personnel be District of Columbia residents, and subcontracting plans must award at least 35 percent of annual contract value to small businesses or CBEs. The project requires compliance with D.C. prevailing wage determinations and comprehensive insurance coverage including $1 million general liability, $5 million umbrella liability, and $1 million cyber liability.