Pricing_Cost_Form_Lenel.pdf

This is a pricing and cost form for a Request for Proposal issued by Events DC, the Washington Convention and Sports Authority, for Lenel Access Control Modernization and Infrastructure Upgrade Services at the Walter E. Washington Convention Center. The project involves six phases of work: server and network infrastructure, system migration, South Building implementation, Middle Building implementation, North Building implementation, and project closeout. The RFP was released on January 22, 2026, with a pre-proposal conference and mandatory site visit scheduled for February 9, 2026, at 12:00 PM EST. Written questions must be submitted by February 12, 2026, at 5:00 PM EST, and proposals are due on February 26, 2026, at 5:00 PM EST. The contract will run from the date of award through September 30, 2028, with four optional one-year renewal periods available at the discretion of Events DC. The project encompasses modernization of the existing Lenel OnGuard Access Control System across the entire 2.3 million square foot facility, including migration from legacy 7.x components to Lenel OnGuard 8.3 or newer.

The pricing form requires contractors to submit firm fixed prices for each of the six project phases and fully loaded, fixed hourly rates for project personnel, including Project Managers and Lead Technicians, across the base year and all option years. Other Direct Costs may be submitted separately on a cost-reimbursement basis. All prices must exclude federal excise tax, transportation tax, and District of Columbia sales and use taxes, and must be equal to or lower than prices offered to the contractor's most favored customers for comparable work. This RFP includes a 35 percent set-aside for Certified Business Enterprises (CBEs) and requires subcontracting plans allocating at least 35 percent of annual contract value to small businesses or CBEs for contracts exceeding $250,000, as well as First Source Employment compliance mandating that 51 percent of hired personnel be District of Columbia residents for contracts exceeding $300,000. Qualified bidders must be certified Lenel OnGuard Value-Added Resellers with a minimum of ten years of enterprise-level experience and at least six years with Lenel OnGuard 7.x or higher, and must provide a Project Manager with ten years of relevant experience managing projects exceeding $1 million and a Lead Technician holding Lenel Certified Professional (LCP) or Lenel Certified Expert (LCE) credentials.