Presolicitation notice AHERA.docx

PRESOLICITATION NOTICE THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. INTRODUCTION: The Department of Veteran Affairs, Network Contracting Office 8 is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF 330) Architect/Engineering Qualifications for Project # 673-23-106 Conduct Campus-Wide AHERA Survey for work for the James A. Haley VA Hospital, located at 13000 Bruce B Downs Blvd, Tampa, FL 33612, and the Brooksville VA Clinic, located at 14540 Cortez Blvd, Brooksville, FL 34613. The A-E Service contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 Architectural and Engineering Services and VA Acquisition Regulation 836.6. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. CONTRACT INFORMATION: This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541620 Environmental Consulting Services and the annual small business size standard is $19M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before mid-September 2023. The anticipated period of performance for project completion is 180 calendar days after the Award Notice. Please note that the 180 calendar-day period of performance for the design completion begins with the issuance of the Award Notice and that a Notice to Proceed (NTP) will not be issued for the completion of the design and/or study.

The SDVOSB concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in accordance with VAAR Clause 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be verified and registered in the VetCert (Veteran Small Business Certification (sba.gov)) in accordance with SBA guidelines and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a prospective SDVOSB to be verified by the Veteran Small Business Certification (sba.gov) at the time of the SF 330 is submitted and at award shall result in elimination from consideration.

3. PROJECT INFORMATION / STATEMENT OF TASKS: The Tampa Facilities Management Service department has identified the need to prepare a comprehensive survey and planning study to complete the NRM Project 673-23-106 “Conduct Campus-Wide AHERA Survey” at both the James A. Haley VA Hospital, located at 13000 Bruce B Downs Blvd, Tampa, FL 33612, and the Brooksville VA Clinic, located at 14540 Cortez Blvd, Brooksville, FL 34613. This project will consist of a comprehensive sampling following AHERA guidelines to include, but not limited to thermal insulation, non-friable materials, surfacing material, fireproofing, etc. Sampling will take place on the main campus of the James A Haley VA Hospital, to include all Buildings on the main campus aside from Building 100 (see listing below) as well as at the Brooksville VA Clinic. Additionally, this project will include the creation of an AHERA asbestos management plan along with accompanying floor plans of each building showing all areas with Asbestos as special markings and color coded, as well as a cost estimate of abatement by square feet/linear feet per material. Buildings Included: 1, 2, 19, 23, 24, 26, 27 30, 32, 33, 36, 37, 38, 39, 40, 41, 42, 52, 53, 54, 55, 56, 68, 69, T33, T49, T61, T62, T73, T74, T75, T76, T77, T78, T80, T81, T82, T83, T99, and the Brooksville VA Clinic (approximately 1,500,000 sq ft total).

1. The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia and be authorized to complete professional design services in the state of Florida.

2. The project drawings/design shall follow applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/.

3. Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Selection shall be in order of preference from the firms considered Most Highly Qualified. Questions may be directed only by e-mail to cynda.rosa@va.gov.

4. In accordance with FAR 36.209 – Construction Contracts with AE Firms and 36.606 (c), all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement.

5. Security Issues, Late Bids, Unreadable Offers

a. Late submission of offers is outlined at FAR Part 15.208. Particular attention is warranted to the portion of the provision that relates to the timing of submission.

b. Please see FAR 15.207(c) for a description of the steps the Government shall take about unreadable offers.

c. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

d. Password protecting your SF-330 is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated Government individuals.

6. SF 330s will be evaluated in accordance with the selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this requirement. In accordance with FAR 36.602-3-(c), at least three (3) of the most highly qualified firms will then be notified of the Government’s intent to hold discussions. Discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the contracting officer. The firms invited to participate in discussions will be notified and provided further instructions, to include any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked for selection, and the most highly qualified firm will be selected and subsequently sent the solicitation. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. A site visit may be authorized for the highest rated firm during the negotiation process at no-cost to the Government. If negotiations are not successful with the highest rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made or the requirement is cancelled.

7. SELECTION CRITERIA: The VA will utilize the following selection criteria in descending order of importance:

FACTOR 1: Professional qualifications necessary for satisfactory performance of required services

a. Provide qualifications of all personnel proposed for assignment to the project. Include license numbers.

· All inspectors performing sampling on site must be accredited asbestos survey inspectors. Certifications shall be provided with proposals. Submissions without valid certifications included will be rated lower. The firm and A/E on staff representing the project or signing drawings in each discipline must be licensed to practice in accordance with the Florida State law requirements.

b. Submit record of working together as a team for the personnel proposed for assignment on this project. Also submit the types and number of projects the firms (or design team members) have worked together on over the past five (5) years.

FACTOR 2: Specialized experience and technical competence in the type of work required.

a. Specialized experience and technical competence will be evaluated based on the team members’ knowledge, both individually and collectively as a team, in

· AHERA surveys

· Creation of Asbestos Management Plans

· Development of abatement cost estimates

b. Firms must submit at least five (5) but no more than six (6) similar projects showing experience with performing AHERA surveys and/or creating Asbestos Management Plans with abatement cost estimates in an environment of comparable size and complexity to the James A Haley Veterans Hospital Campus.

FACTOR 3: Capacity to accomplish the work in the required time

a. Describe your approach and ability to meet the 180-calendar day period of performance

b. State the number of and types of employees (prime and subcontractor), including the availability of additional competent, regular employees for support of projects, and the depth and size of the organization

c. Provide the name, number, and size details of projects currently being worked on by each key personnel member identified in the SF330.

FACTOR 4: Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules

a. Past performance will be evaluated on recent and relevant contracts completed by the Prime Contractor. Recent is defined as performance occurring within five (5) years of the date of this notice. Relevant is defined as performance of work on projects that are similar in size (dollar value), scope (type and nature of work), and complexity (duration, and/or risk) to the work described in the Statement of Work. In the case of a joint venture, LLC, or other team arrangement formed for the purpose of competing for this contract, the Government will evaluate relevant past performance of the entities that comprise the newly formed entity.

b. Submit performance evaluations for all Factor 2 projects as well as information about the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. If there is not a completed CPARS evaluation for any Factor 2 project, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in Factor (2). Official CPARS evaluation(s) found in government databases will take precedence. Completed PPQs should be submitted with your SF330. Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable).

c. Submit any record of significant claims against the firm because of improper or incomplete architectural and engineering services.

d. Respondents with no previous past performance shall state this when addressing the selection criteria. For firms without a record of relevant past performance or for whom relevant past performance information is not available, the firm will not be evaluated favorably or unfavorably.

FACTOR 5: Location in the general geographical area of the project and knowledge of the locality of the project

a. Indicate firms/teams’ location, including main offices, branch offices and any sub consultants’ offices and demonstrate how this will be advantageous to the Government during the performance of work on this contract.

b. Firms must provide evidence of a working office within 500 miles of the James A. Haley VAMC, 13000 Bruce B. Downs Bldg, Tampa FL 33612. Firms must provide proof of working location with submissions.

c. Indicate knowledge of the state of Florida regarding environmental regulations. Firms must demonstrate knowledge of the locality which may include state licenses or projects completed for projects within the state.

FACTOR 6: The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

a. Firms must affirmatively acknowledge that they will commit to the use of veteran owned and other small businesses to the maximum extent practicable.

b. Identify which firms belong to any of the small business categories.

8. SUBMISSION REQUIREMENTS: All responding firms are required to submit Standard Form 330, Architect Engineer Qualifications, Part I and Part II. The SF 330, Part I must clearly indicate the office location where the work will be performed, and the qualification of the individuals and subcontractors proposed to work on the contract and their geographical location. You must submit your qualifications, and any supplemental information (such as past performance, spreadsheets, backup data, technical information), electronically to cynda.rosa@va.gov no later than the due date and time of the submission. Files must be readable using the current Adobe Portable Document Format (PDF). When submitting construction drawings, contractors are required to submit one set in AutoCAD and one set in Adobe PDF.

a. In the subject block of the email, state “Qualification Submission for PN 673-23-106, Conduct Campus-Wide AHERA Survey”

b. SF 330 submissions received after the due date and/or time will be handled IAW FAR 15.208 (b).

c. Please see FAR 15.207(c) for a description of the steps the Government shall take regarding unreadable offers.

d. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free.

e. Password protecting your offer is not permitted.

f. Please note that the Government can no longer accept .zip files.

g. SF 330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of thirty-five (35), single-sided, single-spaced, and numbered pages. This includes title page, table of contents, and any other relevant information. If more than thirty-five (35) single-sided pages are submitted, all pages after thirty-five (35) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger. Part II of the SF 330 and any Contractor Performance Assessment Rating System (CPARS) reports will not count as part of the page limitations.

h. The SF 330 shall be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted.

i. All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code; 2) Dun & Bradstreet Number (if assigned, historical purposes); 3) Unique Entity Identifier (UEI); 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry

j. All Joint Ventures must be verified at time of submission and submit agreements that comply with 13 CFR 125.15 prior to contract award.

k. All questions shall be submitted via email to cynda.rosa@va.gov by June 15, 2023, at 4:00 PM ET.

9. VA Primary Point of Contact:

Cynda Rosa, NCO 8 Contracting Officer Email: Cynda.rosa@va.gov

See attached document: SOW.

See attached document: Attachment PPQ.