S05_UPDATED SOW per RFIs_5-17-23.pdf

Statement of Work

Project 673-23-106

Conduct Campus-Wide AHERA Survey

I. General Requirements

a. Prepare a comprehensive survey and planning study to complete the NRM Project 673-

23-106 “Conduct Campus-Wide AHERA Survey” at both the James A. Haley VA Hospital, located at 13000 Bruce B Downs Blvd, Tampa, FL 33612 and the Brooksville VA Clinic, located at 14540 Cortez Blvd, Brooksville, FL 34613. This project will consist of a comprehensive sampling following AHERA guidelines to include, but not limited to thermal insulation, non-friable materials, surfacing material, fireproofing, etc. as well as sampling for other hazardous materials. This work will take place on the main campus of the James A Haley VA Hospital, to include all Buildings on the main campus aside from Building 100 (see listing below) as well as at the Brooksville VA Clinic. Additionally, this project will include the creation of a hazardous materials management plan following AHERA guidelines along with accompanying floor plans of each building showing all areas with hazardous materials with special markings and color coding, physical marking of hazardous areas with labels and signage, as well as a cost estimate of abatement by square feet/linear feet per material.

i. Buildings Included: 1, 2, 19, 23, 24, 26, 27 30, 32, 33, 36, 37, 38, 39, 40, 41, 42, 52, 53, 54, 55, 56, 68, 69, T33, T49, T61, T62, T73, T74, T75, T76, T77, T78, T80, T81, T82, T83, T99, and the Brooksville VA Clinic (approximately 1,500,000 sqft total).

b. The contractor is to provide a schedule for the for review and acceptance prior to the Notice to Proceed for the study. Some occupied areas of the hospital may require off-hours work to safely complete the study. All sampling shall be coordinate with James Watson, Industrial Hygienist.

c. The contractor shall not rely solely on “As-built” drawings nor make assumptions based on previous survey results. A/E shall provide both electronic and hard copies of drawings and reports. All drawings must be generated in the latest version of AutoCAD, or its companion products (digitally signed DWGs) and PDF format in individual sheet files on CD-ROM or via a VA accepted file transfer program. Include all associated support files (ie plot styles, external referenced files, etc.) This facility currently uses AutoCAD and Autodesk MEP 2022. For hard copies, two full-size and two half-size sets of drawings shall be provided to the VA, as well as three copies of the report and cost estimates. The standard drawings size shall be ARCH E1 (30” x 42”). The format to be used in creating the CAD drawings (ie layer/level structure, fonts, font sizing, file naming conventions, etc.) is that of the latest edition of the National CAD standards (www.nationalcadstandard.org). Drawings are to be drawn from the VA’s “As-Built” or construction drawings updated by site verification, not scanned reproduction.

d. A draft plan and drawings shall be submitted at the 80% completion stage and receive approval by the COR prior to advancing to the 100% stage.

e. The contractor shall submit a complete construction cost estimate for hazardous material abatement in all areas, broken down by square or linear feet with the plans at each study submission. The level of detail for each estimate submission shall be consistent with the degree of completeness of the drawings being submitted. Building gross area computations shall be included with each estimate. Estimates shall be broken down by AIA divisions.

f. All inspectors performing work onsite must be accredited asbestos survey inspectors.

II. Project Duration

a. Project must be completed within 180 days of notice to proceed and/or award III. Contract Award Meeting

a. The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or advised the contractor that a kickoff meeting is waiver.

b. A notice to proceed may be given by the CO following the kickoff meeting and receipt/acceptance of the project schedule and schedule of values.

IV. Additional Requirements and Information

a. Life Safety: Requirement for acquiring and incorporating a Certified Independent Third-

Party Safety Professional review of design documents. The A / E shall design the necessary Life Safety and Interim Life Safety provisions for impacted areas, both temporary and permanent measures. The A/E shall provide and coordinate the review of the Life Safety Provisions of the project design with a third party, independent licensed Fire Protection Engineer. The following areas will be reviewed by the third party:

i. NFPA Code Compliance

ii. Environmental/ EPA Impacts, Permits, etc.

iii. OSHA Compliance (i.e., Excavation, Demolition, etc.)

iv. Security Property / Infrastructure Management, Homeland Security, etc.

v. Emergency preparedness

vi. Disability Accessibility Compliance

vii. National and Local Codes. The A/E shall deliver a letter certifying compliance with all Life Safety Codes and Requirements applicable to this project from the third party.

b. Codes, Standards, and Executive Orders

i. The Public Buildings Amendment Act of 1988, Public Law (Pub. L.) 100-678 requires Federal agencies to follow national recognized "model" building codes.

The VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. The VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

ii. VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library !TIL) (http://www.cfm.va.gov/til/).

iii. International Building Code (IBC) including International Mechanical and Plumbing Codes

iv. NFPA 101 Life Safety Code (see notes below)

v. NFPA National Fire Codes with the exception of NFPA 5000 and NFPA 900.

vi. Occupational, Safety and Health Administration (OSHA) Standards

vii. VA Seismic Design Requirements, H-18-8

viii. National Electrical Code (NEC)

ix. National Standard Plumbing Code (NSPC)

x. Safety Code for Elevators and Escalators, American Society of Mechanical

Engineers (ASME) A 17.1.

xi. ASME Boiler and Pressure Vessel Code

xii. ASME Code for Pressure Piping

xiii. Uniform Federal Accessibility Standards (UFAS) including VA Supplement, Barrier Free Design

xiv. Building Code Requirements for Reinforced Concrete, American Concrete

Institute and Commentary (ACI 318)

xv. Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

xvi. Energy Policy Act of 2005 (EPAct)

xvii. American Society of Heating and Refrigeration Engineers (ASHRAE) 90.1, Energy Standards for Buildings Except Low-Rise Residential Buildings

xviii. Federal Leadership in High Performance and Sustainable Buildings:

Memorandum of Understanding (MOU)

xix. Executive Order 13423: Strengthening Federal Environmental,

xx. Energy, and Transportation Management

xxi. Executive Order 13514: Federal Leadership in Environmental,

xxii. Energy, and Economic Performance

xxiii. The Provisions for Construction and Safety Signs. Stated in the General Requirements, Section 01 00 00, of the VA Construction Specifications

xxiv. American Society of Heating and Refrigeration Engineers (ASHRAE), Ventilation for Acceptable Indoor Air Quality - ASHRAE Standard 62.1

xxv. Safety Standard for Refrigeration Systems - ASHRAE Standard 15

c. Notes: NFPA 101 primarily addresses life safety and fire protection features while the

IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy conservation.

VA buildings must meet the requirements of NFPA 101 and documents referenced by NFPA 101 in order to comply with the accreditation requirements of the joint Commission. Therefore, designs shall comply with the requirements of the latest edition of NFPA 101 and documents referenced therein. Design features not addressed by NFPA 101 or documents referenced therein shall comply with the requirements of the latest edition of the IBC or as otherwise addressed above in this Program Guide. For design features that are addressed by both the IBC as well as NFPA 101 or a document referenced by NFPA 101, the requirements of NFPA 101 or the document referenced by NFPA 101 shall be used exclusively. This applies even if the IBC requirements are different.

d. Conflicts between Nationally Recognized Codes and Standards and VA Requirements:

Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system wide.

e. Energy and Resource Conservation: Any alterations or new equipment (motors, light fixtures, windows, HVAC equipment, pumps, chillers, water faucets, urinals, toilets, insulation, etc.) shall be energy efficient and resource efficient. This facility's overall energy usage goal is 142,000 BTU/sq. ft. (142 MBTU/SF). other related criteria shall be utilized. Energy Star, LEEDS and Light bulbs and other equipment shall have very low mercury content or NOT contain mercury at all.

f. Contractor Employees

i. Contractor personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots and safety glasses ID badges and or name tags.

ii. All contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract.

iii. Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

iv. All contractor employees must also be required to wear VA issued badges and must always display these badges while in the performance of this contract and/or as instructed by the COR.

v. The contractor supervisor must ensure that all contractor employees display their VA issued badges.

vi. The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

vii. Contract Employee Conduct

1. The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

2. Contract employees must be professional in attire and must not wear any offensive clothing.

3. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

4. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

g. Contractor Responsibility

i. The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

ii. Contract employees must be professional in attire and must not wear any offensive clothing.

iii. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

iv. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

V. SECURITY CLAUSES:

With No Sensitive Data but Requires Training

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

NARA RM CONTRACT LANGUAGE CLAUSE

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C.

552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. James A Haley Veterans’ Hospital and Clinics and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of James A. Haley Veterans’ Hospital and Clinics or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to James A. Haley Veterans’ Hospital and Clinics. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to James A. Haley Veterans’ Hospital and Clinics control or the Contractor must hold it until otherwise directed.

Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and James A. Haley Veterans’ Hospital and Clinics guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with James A. Haley Veterans’ Hospital and Clinics policy.

8. The Contractor shall not create or maintain any records containing any non-public James A. Haley Veterans’ Hospital and Clinics information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The James A. Haley Veterans’ Hospital and Clinics owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which James A Haley Veterans’ Hospital and Clinics shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #4192704, Records Management for Everyone. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

Flow down of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contract

MARCH 12, 2010 VA HANDBOOK 6500.6

APPENDIX B VA ACQUISITION REGULATION SOLICITATION PROVISION AND CONTRACT CLAUSE

NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics. The below language will be submitted for public review through the Federal Register. The final wording of the clause may be changed from what is outlined below based on public review and comment. Once approved, the final language in the clause can be obtained from the Office of Acquisitions and Logistics Programs and Policy.

1. SUBPART 839.2 - INFORMATION AND INFORMATION TECHNOLOGY SECURITY

REQUIREMENTS

839.201 Contract clause for Information and Information Technology Security:

a. Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format (e.g., paper, microfiche, electronic or magnetic portable media).

b. In solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security Requirements for Unclassified Information Technology Resources.

2. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008)

As prescribed in 839.201, insert the following clause:

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

(END OF CLAUSE)