Prebid Sign-In Sheet Summary

This is a Prebid Sign-In Sheet for the City of Sanford, Florida's Monroe Hall Renovations project, documented in Invitation for Bid (IFB) 25/26-10. The project encompasses comprehensive renovation services including roofing replacement, acoustic ceiling replacement in offices, repairs to damaged tongue-and-groove ceilings, drywall repairs, complete flooring system replacement with subfloor and floor joist work as necessary, and replacement of interior bifold and swing doors along with exterior French doors and one swing entry door. A non-mandatory pre-bid conference and site walk-through occurred on Tuesday, April 7, 2026, at 10:00 AM at City Hall, with the facility tour at Monroe Hall (400 E. 1st St., Sanford, FL 32771). Sealed bids are due by 2:00 PM Local Time on Tuesday, April 28, 2026. The successful contractor must commence work within ten days of the Notice to Proceed and achieve substantial completion within 120 calendar days, with final completion no later than 30 days thereafter.

Bidders must submit lump sum pricing with detailed cost breakdowns organized by roofing, carpentry, drywall and ceiling work, flooring system replacement, painting and finishes, and mobilization costs. Qualified bidders must be currently licensed to do business in Florida, demonstrate a minimum of three consecutive years of verifiable experience servicing commercial accounts of similar size and scope, and currently serve a minimum of three commercial accounts. Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$1,000,000 aggregate), Workers' Compensation at statutory limits, and Automobile Liability ($1,000,000 combined single limit). A bid bond equal to five percent of the total bid price and a Performance and Payment Bond equal to one hundred percent of the contract amount are required within ten calendar days of award. The project is anticipated to be funded through City of Sanford appropriations with no specific budget range stated, and the City reserves the right to award to the lowest responsive and responsible bidder and may reject any or all bids without cause.