IFB_252610_Bid_Tabulation.pdf

This is a Bid Tabulation document prepared by the City of Sanford Finance Department Purchasing Division for Invitation for Bid (IFB) 25/26-10 regarding comprehensive Monroe Hall Renovations in Sanford, Florida. The project encompasses roofing replacement, acoustic ceiling replacement in offices, repairs to damaged tongue-and-groove ceilings, drywall repairs, complete flooring system replacement with subfloor and floor joist work as necessary, replacement of interior bifold and swing doors, and replacement of exterior French doors and one swing entry door. Sealed bids were opened on April 28, 2026, at 2:00 PM Local Time. A non-mandatory pre-bid conference and site walk-through were held on April 7, 2026, at 10:00 AM at City Hall with the facility tour at Monroe Hall (400 E. 1st St., Sanford, FL 32771). Written questions were due by April 21, 2026, at 2:00 PM Local Time. The successful contractor must commence work within ten days of the Notice to Proceed and achieve substantial completion within 120 calendar days, with final completion no later than 30 days thereafter. The contract is awarded as a one-time purchase with the opportunity for one additional one-year renewal period.

Three bids were received in response to the solicitation. Mila Business Concepts submitted a total lump sum price of $259,000.00 with cost breakdowns for roofing ($52,000.00), carpentry ($76,000.00), drywall and ceiling work ($27,000.00), flooring system replacement ($64,000.00), painting and finishes ($22,000.00), and mobilization ($18,000.00). Paul Davis Restoration submitted a total lump sum price of $181,333.09 but was considered non-responsive due to no bid documents being submitted. A third bidder, identified as Mila Business Concepts in the second column, submitted a total lump sum price of $214,813.09. No specific set-asides for disadvantaged enterprises, minority-owned businesses, or other protected classifications are identified. The project is anticipated to be funded through City of Sanford appropriations, with no federal or state funding sources identified. A bid bond equal to five percent of the total bid price and a Performance and Payment Bond equal to one hundred percent of the contract amount are required within ten calendar days of award.