IFB_252610_Monroe_Hall_Renovation_Solicitation_Submittal_Checklist.pdf
PDF 204 KB Posted
- Attached to
- Monroe Hall Renovations
- Solicitation number
- IFB 25/26-10
- Issued by
- Florida
About this file
This is a Bid Submittal Checklist document from the City of Sanford, Florida Finance Department Procurement Division for Invitation for Bid (IFB) 25/26-10 regarding Monroe Hall Renovations. The project encompasses comprehensive renovation services including roofing replacement, acoustic ceiling replacement in offices, repairs to damaged tongue-and-groove ceilings, drywall repairs, complete flooring system replacement with subfloor and floor joist work as necessary, and replacement of interior bifold and swing doors, as well as exterior French doors and one swing entry door. Sealed bids were due by 2:00 PM Local Time on Tuesday, April 28, 2026. A non-mandatory pre-bid conference and site walk-through were scheduled for Tuesday, April 7, 2026, at 10:00 AM at City Hall, with the facility tour at Monroe Hall (400 E. 1st St., Sanford, FL 32771). Written questions were required to be submitted by Tuesday, April 21, 2026, at 2:00 PM Local Time. The successful contractor must commence work within ten days of Notice to Proceed and achieve substantial completion within 120 calendar days, with final completion no later than 30 days thereafter.
The checklist documents two bidders: Mila Business Concepts LLC submitting a bid of $250,000 and Paul Davis Restoration submitting a bid of $214,813.09. Paul Davis Restoration was marked as non-responsive with a notation that the bidder was not registered on SAM.gov, and reference checks were in progress. Both bidders were required to submit multiple affidavits, certifications, organizational information, references, subcontractor schedules, conflict of interest disclosures, and compliance documentation as outlined in the solicitation requirements. The contract will be awarded to the lowest responsive and responsible bidder with the opportunity for one additional one-year renewal period. The City of Sanford reserves the right to reject any or all bids without cause. No specific set-asides for disadvantaged enterprises or minority-owned businesses are identified in the solicitation documents, and no incumbent vendors are referenced. The project is anticipated to be funded through City of Sanford appropriations with no federal or state funding sources identified.
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Text version
1 Rev. 10/2016
City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IFB 25/26-10
BID | PROPOSAL SUBMITTAL CHECKLIST Monroe Hall Renovations
I T E M
Bidder | Proposer ►
Mila Business Concepts LLC 2997 Crest Wave Dr Clermont, FL 34711
407.717.1693
Paul Davis Restoration 5931 East Colonial Drive
Orlando, FL 32807 407.629.6700
Response Criteria ▼
Aline Ferreira Aline2@hotmail.com
Chris Moeller Chris.Moeller@pauldavis.com
Addendum Receipt Acknowledgement Attachment “A” Required
Yes. 1 signed form. Missing
Section 00410 Bid Form Yes, $250,000 Missing
Section 00425 Security and Public Safety
Yes Missing
Section 00432 Non-Collusion Affidavit Yes Missing
Section 00438 Compliance with Public Records Law
Yes Missing
Section 00440 Bidder Qualification Affidavit
Yes Missing
Section 00442 Exempt Public Record and Agreement to Safeguard
Yes Missing
Section 00450 Certification of Non- Segregated Facilities
Yes Missing
Section 00452 Disputes Disclosure Form Yes. No disputes. Missing
Section 00454 Drug Free Workplace Yes Missing
Section 00456 Unauthorized Alien Workers Affidavit
Yes Missing
Section 00460 ADA Affidavit Yes Missing
Section 00462 Financial Information Form
Yes Missing
Section 00470 Criminal Background Check
Yes Missing
Attachment “B” Organizational Information Required
Yes Missing
Attachment “C” References Required
Yes Missing mailto:Aline2@hotmail.com mailto:Chris.Moeller@pauldavis.com
2 Rev. 10/2016
City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IFB 25/26-10
BID | PROPOSAL SUBMITTAL CHECKLIST Monroe Hall Renovations
Attachment “D " Certification Regarding Non-Scrutinized Companies Required
Yes Missing
Attachment “E” Schedule of Proposed Subcontractors Required
Yes. No subs. Missing
Attachment “F” Bid Price Required
Yes. Total $259,000 Missing. Total $214,813.09
Attachment “G” Conflict of Interest Required
Yes Missing
Attachment “H” Compliance with Public Records Law
Yes Missing
Attachment “I” E-Verify Required
Yes Missing
Attachment “J” Foreign Country Yes Missing
Attachment “K” Human Trafficking Yes Missing
Attachment “L” Florida Public Entity Crimes Statement Required
Yes Missing
Additional Information: Reference check in progress
New Vendor Pack Non-Responsive
SAM.gov Check Confirmed Not registered
1. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
2. “No” means item not submitted or found by the review of the original unbound version of the response.
3. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
4. “N/A” means not applicable under the requirements of this Solicitation
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