PreBid_Memo.pdf

This is a Pre-Bid Memorandum issued by the Tennessee Department of Environment and Conservation for the Roan Mountain State Park Restaurant Renovations project (Event Number 32701-0000013834). The solicitation encompasses comprehensive renovation of the Old Restaurant Building at Roan Mountain State Park located at 1015 Highway 14, Roan Mountain, TN 37687, including installation of new kitchen cabinets, flooring, front doors, windows, an ADA-compliant ramp, and ADA-compliant restroom, along with exterior siding replacement, roof shingle replacement, porch construction, interior plumbing and electrical work, drop ceiling installation, drywall finishing, painting, and site cleanup. An optional pre-bid site visit is scheduled for March 4, 2026, at 10:00 AM EST at the Park Office, with attendance encouraged but not required. The bid submission deadline is March 13, 2026, at 2:00 PM CDT. The project must be completed within 90 days of contract receipt, and written questions must be submitted to Solicitation Coordinator Cyndi O'Brien no later than March 6, 2026.

Bidders must possess an active Tennessee Building Contractor license (BC-B sm, BC-B, or BC-C classification) prior to bid submission, with all subcontractors maintaining active licenses as well. The project is bid as a single lot divided into two line items for labor and materials/equipment, evaluated on a lowest-cost basis among responsive and responsible bidders. For contracts exceeding $100,000, a payment bond equal to 25 percent of the contract price is required. Contractors must maintain workers' compensation insurance of at least $1,000,000 and commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate. All materials must be new and in good condition, with specified approved brands including Sherwin-Williams or Behr paint, LP Smartside siding, Advantec subflooring, and Delta plumbing fixtures. The contractor must warrant workmanship for not less than one year from final inspection, with materials warranted per manufacturer specifications. Invoices must be submitted no later than 10 days after project completion and acceptance. All bidders must register with the State of Tennessee Supplier Portal and comply with debarment status and Iran Divestment Act compliance certifications.