PreBid_Memo.pdf
PDF 201 KB Posted
- Solicitation number
- Event 32701-13808
- Issued by
- Hamilton County, Chattanooga City, Tennessee
About this file
This prebid memorandum is issued by the Tennessee Department of Environment and Conservation for repairs on five buildings at Booker T. Washington State Park located at 5801 Champion Road, Chattanooga, Tennessee. The project encompasses repairs to the Group Lodge Dining Hall, Group Camp Dining Hall, Shelter 1-B, Point Restroom, and Restroom 2, with work including relocating warmers, updating restrooms, painting, sealing flooring, and repairing gutters and drainage systems. A pre-bid site visit is scheduled for January 20, 2026, at 1:00 PM EST at the park's Visitor Center and is optional but encouraged for prospective bidders. Written questions from bidders are due by January 22, 2026, with bids due January 30, 2026, at 2:00 PM CST. All work must be completed between contract execution and May 1, 2026. The pre-bid conference is informational in nature, and any changes to the invitation to bid will only be valid if reflected in writing in the formal solicitation document.
Bidders must possess an active Tennessee Building Contractor license (BC-B sm, BC-B, or BC-C) and be registered with the State of Tennessee Supplier Portal. A payment bond equal to 25 percent of the maximum contract liability is required, indicating a project value exceeding $100,000. All subcontractors must be identified in the bid submission, with the primary contractor assuming full responsibility for subcontractor performance. Bidders must provide current sales and use tax registration documentation and confirm compliance with the Iran Divestment Act and federal debarment requirements. The contract will be awarded to the lowest-cost respondent meeting all specified requirements, with the State reserving the right to conduct clarifications and negotiations with responsive and responsible bidders.
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Text version
PREBID INFORMATION
Event Number: 32701-0000013808
Booker T. Washington State Park Repairs on Five Buildings
A pre-bid site visit will be conducted by the Department of Environment & Conservation for this solicitation. Bidders are encouraged to attend this optional pre-bid site visit; however, attendance of this pre-bid site visit is NOT required in order to submit a bid.
A pre-bid site visit will be conducted by the Department of Environment and Conservation Office for this solicitation at the date, time and location specified below:
Date/Time:
Location:
January 20, 2026, 1 p.m. (EST)
Booker T. Washington State Park
5801 Champion Rd., Chattanooga, TN 37416
(Meet @ Visitor Center)
The Department of Environment & Conservation conducts bid conferences to discuss the Invitation to
Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid.
Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use.
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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