PreBid_Memo-17.pdf

This is a pre-bid information memo issued by the Tennessee Department of Environment and Conservation for repairs on five buildings at Booker T. Washington State Park in Chattanooga. The project encompasses comprehensive repairs to the Group Lodge Dining Hall, Group Camp Dining Hall, Shelter 1-B, Point Restroom, and Restroom 2, including relocation of warmers, restroom updates, painting, flooring sealing, and gutter and drainage system repairs. A pre-bid site visit is scheduled for January 20, 2026, at 1:00 PM EST at the park's Visitor Center, located at 5801 Champion Road, Chattanooga, Tennessee 37416. While attendance at the pre-bid site visit is optional and not required for bid submission, the Department encourages prospective bidders to attend. The pre-bid conference will allow bidders to review solicitation requirements, ask questions regarding bidding process, terms, conditions, and specifications, and clarify any identified errors in the solicitation documents. Written questions must be submitted by January 22, 2026, and bids are due January 30, 2026, at 2:00 PM CST. All work must be completed between contract execution and May 1, 2026.

Bidders must possess an active Tennessee Building Contractor license (BC-B sm, BC-B, or BC-C) and register with the State of Tennessee Supplier Portal to submit bids through the Tennessee EDISON Supplier Portal. Contractors are required to submit a payment bond equal to 25 percent of the maximum contract liability, indicating the project value exceeds $100,000. All subcontractors must be identified in the bid submission, with the primary contractor assuming full responsibility for subcontractor performance. Bidders must provide current sales and use tax registration documentation and confirm compliance with the Iran Divestment Act and federal debarment requirements. The contract will be awarded to the lowest-cost respondent meeting all specified requirements, with the State reserving the right to conduct clarifications and negotiations with responsive and responsible bidders. No specific set-aside designations for disadvantaged enterprises are indicated for this procurement.