PreBid_Memo.pdf

This is a prebid memorandum issued by the Tennessee Department of Environment and Conservation for Event Number 32701-0000013788, regarding comprehensive renovations of two bath houses at Ft. Pillow State Park in Henning, Tennessee. The project requires furnishing all materials, equipment, supplies, and labor necessary to complete extensive renovations including installation of new board and baton siding, structural expansion with new bathroom facilities, roofing extensions, electrical and plumbing systems, HVAC installations, and interior finishes. Specific deliverables include adding two new toilets and two hand sinks per bath house, installing ductless mini-HVAC systems, ceramic tile work, motion-sensor lighting, ventilation fans, and commercial doors with auto-closers and deadbolts. An optional pre-bid site visit is scheduled for December 22, 2025, at 10:00 a.m. CST at the Ft. Pillow State Park Office located at 3122 Park Road, Henning, Tennessee 38041. Bids must be submitted through the Tennessee EDISON supplier portal between December 15, 2025, at 8:00 a.m. and January 5, 2026, at 2:00 p.m. CST. All on-site work must be completed between receipt of the signed purchase order and January 31, 2026.

Bidders must possess an active Tennessee Building Contractor license (BC-b classification) and demonstrate sales and use tax registration with the Tennessee Department of Revenue. The project budget exceeds $100,000, requiring a payment bond of twenty-five percent of the contract price and comprehensive insurance coverage from all contractors. Specific materials are required including James Hardie siding, Samsung ductless HVAC systems, Kohler or American Standard toilets, Moen automatic sensor faucets, Schlage dead bolt locks, Daltile ceramic tile, and Sherwin Williams exterior paint. Subcontractors must be pre-approved by Facilities Management and maintain active Tennessee Building Contractor licenses. No specific set-aside designations for disadvantaged enterprises are mentioned. The State of Tennessee reserves the right to terminate the contract for convenience with thirty days' written notice. Contractors must comply with state and federal laws, including nondiscrimination requirements and prohibitions on employing illegal immigrants.