PreBid_Meeting_Signin_Sheet_.pdf

This is a Pre-Bid Meeting Sign-In Sheet for the City of Cocoa's SHIP Housing Rehabilitation project at 404 Churchill Drive, Cocoa, Florida. The mandatory pre-bid meeting was scheduled for September 9, 2026 at 10:00 a.m. EST at the project site. The project encompasses comprehensive single-family housing rehabilitation including roofing upgrades, electrical system upgrades with panel replacement and circuit rewiring, plumbing upgrades for 1.5 bathrooms, door and window replacements, flooring upgrades, smoke detector installation, exterior stucco repairs and termite treatment, and miscellaneous kitchen upgrades. Sealed bids are due October 1, 2026 at 3:00 p.m. EST. The selected contractor must hold Florida General Contractor licensure with a minimum of three consecutive years of documented SHIP program experience and must commence work within 10 days of receiving the Notice to Proceed, achieving substantial completion within 90 calendar days and final completion 30 calendar days after punch list approval.

A 5% local preference applies to Brevard County contractors with a physical business address in the county evidenced by a local business tax receipt dated at least six months prior to bid submission. The payment schedule is structured as 30% upon roof completion, 45% upon HVAC/electrical/plumbing/structural work completion, 15% upon interior finishes completion, and 10% upon final inspection approval. Liquidated damages are assessed at $964 per calendar day for delays beyond substantial completion. The selected contractor must provide a one-year warranty on all labor and materials and must maintain workers' compensation and general liability insurance. The project is funded through the State Housing Initiatives Partnership (SHIP) program to improve housing conditions for low-income, elderly, and disabled residents. Bid security, performance, and payment bonds are not required.