Addendum_1_B2615COC_FINAL_09.22.26.pdf
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- Solicitation number
- B-26-15-COC
- Issued by
- Brevard County, Clewiston City, Florida
About this file
This is Addendum 1 to the Invitation to Bid (ITB #B-26-15-COC) issued by the City of Cocoa, Finance Department, Purchasing Division, for SHIP Housing Rehabilitation services at 404 Churchill Drive. The addendum clarifies bidding requirements and provides responses to five bidder inquiries submitted prior to the October 1, 2026 bid deadline and mandatory September 9, 2026 pre-bid meeting. The project involves comprehensive single-family housing rehabilitation including roofing, electrical system upgrades with panel replacement, plumbing upgrades for 1.5 bathrooms, door and window replacements, flooring upgrades, smoke detector installation, exterior stucco repairs, termite treatment, and miscellaneous kitchen upgrades. Work must commence within 10 days of Notice to Proceed and achieve substantial completion within 90 calendar days, with final completion 30 calendar days after punch list approval.
Key clarifications provided in this addendum establish that the City requires the contractor themselves to possess a minimum of three consecutive years of documented SHIP program experience, not a qualifying agent or project lead; the City will not disclose its engineer's estimate or budget to ensure independent bidder pricing; no union labor requirements apply to this contract; itemized pricing for each line item under Attachment E is the preferred method rather than aggregate totals; and public records related to the solicitation are available through myvendorlink.com or the City Clerk's Office public records portal. The payment structure comprises 30% upon roof completion, 45% upon HVAC/electrical/plumbing/structural work completion, 15% upon interior finishes completion, and 10% upon final inspection approval, with liquidated damages assessed at $964 per calendar day for delays beyond substantial completion. The selected contractor must hold Florida General Contractor licensure, provide workers' compensation and general liability insurance, comply with all applicable codes and regulations, and provide a one-year warranty on all labor and materials. A 5% local preference applies to Brevard County contractors with a physical business address in the county evidenced by a local business tax receipt dated at least six months prior to bid submission.
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Text version
September 22, 2026
Addendum 1 To the Contract Documents and Specifications:
ITB # B-26-15-COC
City of Cocoa SHIP Housing Rehabilitation at 404 Churchill Drive
To All Plan Holders:
The following addresses and provides clarification of the Bidding Documents and Specifications as fully and completely as if the same were fully set forth therein. Receipt of this addendum must be noted on the Receipt of Addendum(s) and Acknowledgement Form.
A. This addendum includes and addresses the following questions. The questions are listed below, numbered 1 through 5 with responses provided in red below the question.
1. Please confirm whether the City will accept documented SHIP experience of the bidder’s qualifying agent and proposed project lead toward the minimum three-year SHIP experience requirement in Section Answer: We will not accept the qualifier as the one having SHIP experience. We want the contractor themselves to have the experience.
2. Is there an engineer's estimate or budget/range for this project?
Answer: The City prefers not to share this information. It is important that the Bidder develops a construction bid completely independent of the City’s budget.
3. Are there any Union Labor requirements to this contract?
Answer: No
4. We have a question regarding Attachment "E": regarding specific trades like plumbing for this rehab, are we required to provide itemized pricing for each line item (1–4), or may we submit aggregate totals for materials, labor, overhead, and the total cost?
Answer: Itemized pricing for each line item is the preferred method.
Finance Department, Purchasing 65 Stone Street • Cocoa, FL 32922
PHONE: (321) 433-8844
www.CocoaFL.gov
5. I’m requesting available public records related to City of Cocoa SHIP rehabilitation solicitations B-26-15-COC (404 Churchill Drive).
Please provide electronically, when available:
• Plan-holder or document-holder lists
• Pre-bid meeting attendance or sign-in sheets
• Registered or interested bidder/contractor lists
• Questions, answers, or addenda identifying interested contractors
• Bidder names and bid tabulations after opening
• Notice of intended award and/or awarded contractor information when available
If some of these records do not yet exist because the solicitation is still active, please provide the records currently available and, if possible, advise when the remaining bidder or award information is expected to become public.
Electronic delivery by email is preferred.
Answer: The public records that you have requested are available for download on myvendorlink.com. If you do not yet have an account, simply visit the website to create a free vendor profile, and you will be able to locate and access the documents. If you are unable to locate the requested documents on the bid platform, a copy can be requested through the City Clerk’s Office public records portal at https://city-of-cocoa-fl.nextrequest.com/
All other Bidding/Contract Documents and Specifications remain unchanged.
Brian Dale, Procurement and Budget Manager City of Cocoa https://city-of-cocoa-fl.nextrequest.com/ https://city-of-cocoa-fl.nextrequest.com/
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