PRE-SUBMITTAL_MEETING_SIGN_IN.pdf

This is a pre-submittal meeting sign-in document for the City of Phoenix's Road Safety Action Plan Safe Streets and Roads for All Fiscal Year 2024 Corridor Study. The meeting was held on January 29, 2026, and was attended by 40 participants representing the City of Phoenix and multiple engineering consulting firms, including Olsson, Y2K Engineering, HDR, Your Project Marketing and Outreach, CivTech, Stanley Consultants, Street Simplified, Tylin, DKS Associates, Kimley-Horn, Jacobs, Fehr and Peers, Citrian Solutions, Parsons, and M. Baker International. The meeting provided an opportunity for prospective respondents to clarify project requirements prior to submitting qualifications. Statements of Qualifications must be submitted electronically through the City's Procurement Portal by 12:00 p.m. Phoenix time on Friday, February 13, 2026, with a maximum of 12 pages and specific formatting requirements including 10-point minimum font and 8" x 11" page size. Selection notification is expected in early March 2026.

The project is funded through a 2024 Safe Streets and Roads for All Implementation Grant with a total project cost of $1,365,625.00, comprising $273,125.00 in local funds from the City of Phoenix (20%) and $1,092,500.00 from the federal SS4A Grant (80%). The evaluation process allocates 1,021 possible points across five criteria: prime firm assessment and pre-design experience (300 points), key personnel and subconsultants' experience (300 points), project understanding and approach (300 points), staffing information (100 points), and reference checks (21 points). No set-asides for disadvantaged business enterprises have been identified. Respondents must be registered in the City's Vendor Management System prior to submission and comply with federal requirements including trade restrictions, debarment certifications, and affirmative action requirements.