Pre-Submittal_Meeting_Power_Point_JOC248.pdf

PRE-SUBMITTAL MEETING

December 18, 2025

Meeting will start at 2:30 pm

CITY OF PHOENIX

STREET TRANSPORTATION DEPARTMENT

REQUEST FOR QUALIFICATIONS

RIGHT OF WAY GENERAL CONSTRUCTION

JOB ORDER CONTRACT SERVICES

JOC 248

OPENGOV PRODUCT CATEGORY CODES:

(NIGP) 91227,91232, 91260, 91319, 91319,96876

OPENGOV ID NUMBER JOC 248

WELCOME & INTRODUCTIONS

City of Phoenix Representatives

Alissa Bahr , Contracts Specialist II Point of Contact for Submittals and RFQ Questions Office of the City Engineer

Tariq Momika, Project Manager Street Transportation Department

Carlotta Olton, Contract Compliance Equal Opportunity Specialist Point of Contact for Equal Opportunity Department (602)495-5259 brd.compliance@phoenix.gov

Meeting Overview

For contractor’s attending on-line, please send me your information by 12 PM tomorrow to add your name to the sign-in sheet. Name, Firm’s Name, Contact Number and Email Address

Attendance sheet and PowerPoint will be posted on City of Phoenix’s OpenGov system

(OpenGov ID Number JOC 248

City of Phoenix Procurement Portal

It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued.

This is your ONLY opportunity to discuss this solicitation with City staff.

https://procurement.opengov.com/portal/phoenix?departmentId=2201&status=open&page=1&limit=10&sortField=proposalDeadline&sortDirection=ASC

AGENDA

Vendor Registration

EOD

Project Description and Scope of Work

SOQ Evaluation Criteria

Submittal Requirements

Important Dates

Questions after today

All Firms MUST be registered in the Vendor Management System PRIOR TO submitting a Proposal

New Firms – After registering, the City will send an e-mail with a vendor number in approx. 2 days

NEW: Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

**VENDOR NUMBER must be included on the Information Sheet** https://www.phoenix.gov/finance/vendorsreg vendor.support@phoenix.gov

602.262.1819 mailto:vendor.support@phoenix.gov

SBE PROGRAM

SBE Program

The City of Phoenix strives to advance the economic growth of small businesses through its Small Business Enterprise (SBE) Program.

Phoenix Mayor and City Council have a long-standing commitment to fostering the participation of small businesses in all aspects of the City’s contracting efforts.

The Equal Opportunity Department is responsible for ensuring contractors and consultants achieve full compliance with all requirements related to the Small Business Enterprise (SBE) Program:

• Solicitation

• Bid Verification

• Subcontractors Approval

• Compliance Monitoring

• Sanctions and Penalties

Required SBE Goal: 11%

1. At time of JOA: Proposed $ to SBEs Total JOA Value

2. Annual Reviews: Total Countable $ Paid to SBEs Total Payment on all JOAs During Year

3. At time of Completion: Total Countable $ Paid to SBEs Total Payment on Contract

All proposed SBE Subcontractors must be listed in Phoenix SBE Directory and certified in specified scopes of work at the time of performance.

We can’t count what we can’t monitor. Share with EOD the Proposed Statement of SBE Utilization at beginning of each JOA.

SBE Requirements @ Solicitation:

None!

SBE Requirements Post-Award:

Use SBEs and Report http://www.phoenix.diversitycompliance.com/

SBE REQUIREMENT IS 11%

THIS SOLICITATION IS OPEN TO ALL FIRMS

NO SBE DOCUMENTS DUE AT THIS TIME

SBE DOCUMENTS DUE TO EOD AT JOA

CONTRACT TIME

SMALL BUSINESS SUB-CONTRACTING

GOAL

GOOD FAITH EFFORTS

In order to be a successful Prime Contractor in the SBE Program, you must show that you took all necessary and reasonable steps to achieve an SBE goal or other requirements of the SBE Program. The steps must be steps which could reasonably be expected to obtain sufficient SBE participation, even if such steps were not fully successful.

Equal Opportunity Department

Carlotta Olton, EO Specialist brd.compliance@phoenix.gov

(602)495-5259 mailto:Floyd.munn@phoenix.gov

SCOPE OF WORK

STREET TRANSPORTATION DEPARTMENT

RIGHT OF WAY GENERAL CONSTRUCTION

At a minimum, the Contractor will be expected to successfully perform the following construction services in the city Right of Way, including, but not limited to:

• Curb, gutter, sidewalk and curb ramps complying with Americans with Disabilities Act, driveways, bus bays, utility foundations, paving and other miscellaneous concrete flat work within the right-of-way.

• Asphalt paving and asphalt pavement rehabilitation treatment work.

• Concrete paving work.

• Storm drains and catch basins, scuppers, retention basins, and other storm drain facilities.

• Miscellaneous utility adjustments, relocation, modifications, and installations.

• Concrete structures such as headwalls, box culverts, manholes, catch basins, outfalls, and bridge facilities.

• Traffic signal poles, foundations, conduit and pull boxes.

• Waterlines and sanitary sewers, including service taps.

• Landscape, hardscape and irrigation systems

• Construction Survey, Layout and as-built

• Construction traffic control.

• Construction management.

• Street lighting, signal lighting, conduit and utility work as needed.

• Other emergency work as it related to this JOC, and if need be, respond to other emergencies within the Street Transportation Department

• Miscellaneous Design Services to complete assigned construction services

- Work may be required during normal working hours, after normal hours, or on weekends and holidays.

- For emergency work, the JOC Contractor is required to respond with an initial assessment of any given emergency task within 1 to 1.5 hours, and the JOC Contractor must initiate the repairs and/or replacement in a timely manner, as agreed upon with the City.

- During the term of the JOC, work is performed as a series of individual Job Orders

- pre-construction services, miscellaneous design services, construction work,

- The scope of work will vary with each JOA.

- Minor design services may be required for some JOAs

- For JOAs that may require design services, the Contractor shall seek the services of an Arizona registered professional architect and/or engineer

- The Contractor to provide cost estimating, project scheduling for design if needed, construction and/or maintenance, and obtain permits.

SOQ Evaluation Criteria

A. General Information (150 points max) B. Experience and Qualifications of the Firm (200 points max) C. Experience of Key Personnel to be Assigned (200 points max) D. Approach to Performing the Required Services (450 points max)

*Reference Check (*21 points maximum)

*These points are in addition to the 1000 points for the SOQ *Provide responses in the order listed in the RFQ

*Be complete, be concise

Submittal Requirements

Submit SOQs through the OpenGov portal at https://procurement.opengov.com/portal/phoenix

Pages that have project photos, charts and/or graphs will be counted toward the maximum page limit noted above

Each page containing resumes, evaluation criteria, and additional content will be counted toward the maximum page limit (this includes a Cover Letter)

Paper Size shall be 8½ “ x11”; Font size no less than 10 pt.

Submit One (1) page Information Sheet and no Cover Letter

Maximum Page Count

UNLESS you include information that may be considered by the selection panel

The following will NOT be counted in the Maximum Page Count:

Front and back covers Information Sheet Table of Contents Dividers (tabs)

Maximum 12 pages

Grounds for Disqualification

Failure to provide bonding statement by the due date and time

Note: *Submit as separate PDF

Submitting a RFQ for a different project

Failure to provide additional documents due at time of submittal

Violating “Contact with City Employees” policy

Failure to submit electronically through the OpenGov portal by the submittal due date and time

PLACE THE FOLLOWING items on the Information Sheet:

- Project Title

- OpenGov ID Number

- Legal Firm Name (not a trade name)

- Firm Address

- Firm Phone Number

- Vendor Number

- Name, title, and email address of contact person

Do NOT include any other information Do NOT include a Cover Letter

Selection Process

Each SOQ will be evaluated according to the evaluation criteria in the RFQ

Up to four contractors may be selected

A contract will be executed upon completion of negotiations of contract terms and City Council approval

SOQs Due January 16, 2026

Selection Notification February 2026

Job Order Contract Workshop March 2026

TENTATIVE SELECTION

SCHEDULE

Questions

AFTER

TODAY…

Last Day for questions is seven days before the SOQ’s are due or January 9, 2026.

Submit all questions to: OpenGov

Reference OpenGov ID Number:

JOC 248 in your email subject line

THANK YOU

for attending!