Pre-Submittal_Meeting_attendence_sheet.pdf

This is a pre-submittal meeting attendance sheet for the City of Phoenix Street Transportation Department Right-of-Way General Construction Job Order Contract (JOC). The meeting was held on December 18, 2025, and was attended by approximately 30 representatives from construction firms, City of Phoenix departments, and project marketing and outreach organizations. Attendees included representatives from major construction companies such as S&S Paving and Construction, Haydon Companies, J. Banicki Construction Inc., Hunter Contracting Co., Sunland Asphalt & Construction LLC, Rummel Construction, DBA Construction Inc., Nesbitt Contracting Co. Inc., Cactus Asphalt, Achen-Gardner Construction, Gonzalez Asphalt Inc., and Combs Construction Company Inc., along with City of Phoenix staff members from various departments. The pre-submittal meeting provided an opportunity for prospective bidders to clarify requirements and ask questions prior to submitting qualifications. Qualifications submissions are due by 12:00 p.m. on January 16, 2026, through the City's Procurement Portal.

The City of Phoenix is seeking to select up to four qualified contractors for on-call construction services covering infrastructure work including curb and sidewalk construction, asphalt and concrete paving, storm drain facilities, utility adjustments, concrete structures, traffic signal infrastructure, waterlines, sanitary sewers, landscape and irrigation systems, construction survey and layout, traffic control, and street and signal lighting. The initial contract term is 36 months or $24 million per contractor, with an option to renew for an additional 24 months or the remaining balance up to a total maximum of $40 million per contractor. Individual Job Order Agreements are anticipated not to exceed $3 million in construction costs, with a maximum of $4 million after City Council approval. The procurement includes a Small Business Enterprise (SBE) utilization goal of 11%, requiring certified SBE firms to meet this goal on each Job Order Agreement and annually throughout the contract term. Contractors must hold appropriate Arizona contractor licenses, maintain performance and payment bonds, and be prepared to respond to work requirements during normal business hours, after hours, and on weekends or holidays, with emergency response times of 1 to 1.5 hours.