Pre-Proposal Mtg Agenda - PH Hoeft SP Cheboygan SP Improvements 751-23009-GAG 230130.pdf

RFP 751/23009.GAG

PRE-PROPOSAL MEETING

Project Name: Department of Natural Resources / Parks & Recreation Division

P.H. Hoeft & Cheboygan State Park Improvements

File Number: 751/23009.GAG

Sigma Codes: Index 5312 / Appn TC31230 / Program 30003701

Date: Monday, January 30, 2023, at 12:00pm PH Hoeft and 2:30pm Cheboygan

Agenda Items:

1. Introductions and Attendance List:

--Gerald Gregorski / DTMB Project Director

--Ken Dao / DTMB Field Rep

--Ronda Osga / DNR Planner

--Richard Hill / DNR District Supervisor

--David Merk / DNR State Park Supervisor - Cheboygan

--Kevin Taylor / DNR State Park Supervisor – PH Hoeft

--Spence Brothers / Construction Manager

2. Request for Proposals – Not-to Exceed/Billable Rate RFP, with part I technical portion and part II cost portion.

a. Technical – The PSC should use the format outlined in section II-1 through 6. It is important that the PSC has a thorough understanding of the Statement of the

Problem, a complete and feasible Work Plan/Schedule and displays related project experience.

b. Cost – The PSC should use the professional fee plus reimbursables format – see section III-2-A, B, C of RFP for sample. The Phase Summary Format shown in section III-2-D should list all phases including consultant’s fees and reimbursable fees listed in the appropriate phase with a total at the bottom.

c. Proposal must include all phases (400, 500, 600, 700).

3. Submit Proposals to the issuing office through Sigma VSS:

a. Certification Regarding Debarment, Suspension, and other Responsibility Matters

b. Certification of a Michigan Based Business

c. Proposal responses are to be uploaded to SIGMA VSS only, no other submission is required. Please enter the total cost for all phases as bid amount.

d. Please remember that individual attachments can be no larger than 6mb.

e. If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

f. Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m.

deadline to be considered.

4. Project Scope of Work Description:

P.H. Hoeft State Park - water, sewer, sanitation station, and toilet/shower (TS) replacement and upgrades are included in this project. The contact station is too small and deteriorating. The toilet/shower buildings lack accessible features and are showing their age, while the sewer and water systems have exceeded their intended design life and need to be addressed to provide updated facilities that meet current sanitation codes. A station replacement and circulation improvements, campground water, sewer, sanitation station, and TS building replacements / upgrades will occur.

Cheboygan State Park - toilet/shower building, Yellow Trail Boardwalk and day use pavilion beam replacement are included in this project. The TS building lacks accessible features and is difficult and expensive to maintain. The beach house pavilion was built in 1974 and includes glue, laminated beam construction. Some of these beams extend beyond the roof eave lines producing increased exposure to the weather and variable climatic conditions. As a result of this exposure two of the beam ends have deteriorated considerably. The Yellow Trail Boardwalk is deteriorating and does not meet the needs of today's grooming equipment.

These projects at P.H. Hoeft and Cheboygan State Parks are combined for synergy in design. Phases 400-500-600-700 for both locations.

All work must be coordinated and integrated with the Construction Manager.

See the following posted Reference Documents for additional information:

Hoeft SP ARPA Project Statement.doc – See Attached

Cheboygan ARPA Project Statement.doc – See Attached

A102_Beach House_09.25.1974.pdf

Cheboygan State Park CG-Map.pdf

Roof Framing Plan 7.pdf

Trail Map.pdf

E113_Wastewater Improvements _SET_06.22.1993.pdf

Hoeft State Park CG-Map.pdf

U1_WaterSewerGas (Sheet 1)_05.1987.pdf

5. Pre-Proposal Site Visits:

a. Site walk-throughs will follow this meeting at both locations.

b. The parks are open to the public and all proposers are invited to visit the site at their convenience before finalizing their proposals.

c. Photographs are allowed.

6. Schedule:

a. Proposals are due on Thursday, February 23, 2023, at 2:00pm.

b. Questions are due in writing by Thursday, February 16, 2023, at 2:00pm.

c. The federal ARPA construction funding must be encumbered by December 2024 and fully billed by December 2026.

7. Budget:

a. The final project construction budget estimates will be developed by the Professional during the design phases and in coordination with the

Construction Manager.

8. Special conditions:

a. None

9. Questions / Comments

10. Tour / Walk-through

DNR PARKS AND RECREATION DIVISION

P.H. Hoeft State Park

Water, Sewer, Sanitation Station, and Toilet/Shower Replacement and Upgrades Project Statement, September 2022

The DNR Parks and Recreation Division (PRD) is requesting assistance with the P.H. Hoeft State Park contact station replacement and circulation improvements, campground water, sewer, sanitation station and toilet/shower building(s) replacement and upgrades. It is anticipated all design work associated with this project will occur in a coordinated fashion at the same time.

PROJECT BACKGOUND:

P.H. Hoeft State Park is located along the shores of Lake Huron, in Presque Isle County, 4.5 miles north of Rogers City. The park features a 1929 Craftsman Bungalow Residence built from a Sears and Roebuck kit for rent, a 126-site campground, mini cabin, pavilion, swim area, and access to miles of trails for cross country skiing, hiking, and biking.

The contact station was constructed in the 60’s. The water distribution system was last updated in 1987. The sewer distribution system including the absorption field was constructed in 1993. The well house and the campground electrical were updated in 2014. One of the oldest buildings on site is the 1938 West campground toilet building. This building was part of the original CCC campground at this location and listed on the national register of historic places. The toilet/shower buildings lack accessible features and are showing their age, while the sewer and water systems have exceeded their intended design life and need to be addressed to provide updated facilities that meet current sanitation codes. Monitoring wells and ground water sampling is currently in progress with results expected in the fourth quarter of 2022.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services to evaluate for removal, replacement and upgrade the campground sewer distribution and treatment systems, sanitation station, water distribution system, contact station and toilet shower buildings.

Consulting services shall follow the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 400 - 700 as required to produce selected improvement including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for DNR and DTMB consideration.

All design alternatives shall be based on and take into consideration State and Federal Barrier Free Standards, EGLE campground rules and permit requirements, State and Federal Environmental permits and requirements and State of Michigan License and Regulatory Affairs construction codes and permitting.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

Professional services for P.H. Hoeft State Park shall include but are not limited to:

Water System:

• Water distribution analysis and recommendations for upgrades including planning, design, permitting and contract document preparation including construction oversight.

• Replacement of all existing of park water distribution lines.

• Removal, relocation, and upgrade of campground jug fillers.

• Connection to existing pump house and upgrade of pump house controls as necessary to provide intended water distribution improvements.

• New connections to existing site structures including mangers residence, office, and pavilion.

• All new distribution lines shall be directly bored to minimize environmental impact and campsite restoration.

Sewer System:

• Sewer system analysis and recommendations for upgrades including planning, design, permitting, contract document preparation, and construction oversight.

• Evaluation for upgrade or replacement of all existing campground sewer distribution lines.

• Evaluation for upgrade or replacement of existing campground sewer lift stations, dosing stations, manholes, tanks, and pumps.

• Evaluation for upgrade if determined necessary the existing campground wastewater disposal system including testing, evaluation, and quantification of existing absorption and drain fields.

• All new distribution lines shall be directly bored to minimize environmental impact and campsite restoration.

Sanitation Station:

• Removal and replacement of sanitation station.

• Vehicular circulation improvements at sanitation station

Contact Station and Toilet / Shower Buildings:

• Remove and replace east toilet/shower building and contact station.

• Update and improve historic west toilet shower building.

• Soil borings topographic survey in support of the proposed buildings and circulation improvements.

• Evaluation and integration of standard toilet plans to incorporate site specific details including recommendations for improvements.

• Site improvements shall include but not be limited to the following:

o Vehicular circulation improvements at contact station o Accessible walkways o Parking spaces

GENERAL REQUIREMENTS:

• Preparation and submission of all required permit applications and permit application fees including but not limited to EGLE, LARA, EGLE Campground Unit, SESC shall be included.

• A minimum of 3 face to face project team meetings with meetings likely to be Project kick off meeting and site analysis, Phase 400 50%, and Phase 500 50%.

• All potential bidders are required to have a Unique Entity Identifier (UEI) registered in

SIGMA.

• Include in your Phase 400 or 500 reimbursable line items for the following Allowance(s) o Permitting Allowance: $2500 o Testing Allowance: $2500

REFERENCE DOCUMENTS:

• Hoeft SP Campground Map

• E113_Wastewater Improvements, 1993

• U1_Water, Sewer & Gas As-Built (Sheet 1), 1987

Standard Toilet Shower Plan and Specifications and all existing park utility drawings will be made available to the successful bidder including sewer distribution, water distribution and electric distribution.

PROJECT SCHEDULE:

The camping use season is from April 1st – October it is anticipated that the consulting data collection and planning may take place in a coordinated and conscientious manner during this time frame as needed.

A proposed project schedule shown in weeks shall be provided as part of the proposal submission.

Biweekly PSC progress updates will be required for the project team.

DNR Parks and Recreation Regional Field Planner is Ronda Osga (989) 619-6426.

DNR PARKS AND RECREATION DIVISION

Cheboygan State Park

Toilet/Shower Building, Yellow Trail Boardwalk & Day Use Pavilion Beam Replacement

Project Statement, September 2022

The DNR Parks and Recreation Division (PRD) is requesting assistance with the Cheboygan State

Park Toilet/Shower Building, Yellow Trail Boardwalk & Day Use Pavilion Beam Replacement. It is anticipated all design work associated with this project will occur in a coordinated fashion at the same time.

PROJECT BACKGOUND:

Cheboygan State Park is approximately 1250 acres and has a system of well-marked trails that provide access to scenic Lake Huron vistas and glimpses of rare wildflowers. Visitors have their choice of lodging, with a 77 modern site campground, rustic cabins, tepees and a fully furnished modern lodge. A carry-in boat launch is located on Duncan Bay and fishing is available both on the bay and on Elliot Creek.

The state park is located three miles southeast of the City of Cheboygan along US 23 on north side of the road.

Built in the late 1960’s the toilet/shower building lacks accessible features and is difficult and expensive to maintain. The beach house pavilion was built and 1974 and includes glue laminated beam construction. Some of these beams extend beyond the roof eave lines producing increased exposure to the weather and variable climatic conditions. As a result of this exposure two of the beam ends have deteriorated considerably. The Yellow Trail boardwalk is deteriorating and does not meet the needs of todays grooming equipment.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services to evaluate for removal, replacement and upgrade the campground toilet shower building, yellow trail boardwalk and two beach house roof support beams. Consulting services shall follow the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 400 - 700 as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for DNR and DTMB consideration.

All design alternatives shall be based on and take into consideration State and Federal Barrier Free Standards, EGLE campground rules and permit requirements, State and Federal Environmental permits and requirements and State of Michigan License and Regulatory Affairs construction codes and permitting.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

Professional services for Cheboygan State Park shall include but are not limited to:

Toilet/Shower Building

• Remove and replace toilet/shower building.

• Soil borings topographic survey in support of the proposed toilet/shower building.

• Evaluation and integration of standard toilet plans to incorporate site specific details including recommendations for improvements.

• Site improvements shall include but not be limited to the following:

o Accessible walkways o Parking spaces

Yellow Trail Boardwalk

• Remove and replace approximately 1000 feet of boardwalk through wetland area, new boardwalk width to be increased (6-inches increase in width to accommodate grooming equipment)

Beach House Beam Replacement

• Remove and replace of the two roof support beams including bolts, nuts, angle iron brackets and related hardware.

GENERAL REQUIREMENTS:

• Preparation and submission of all required permit applications and permit application fees including but not limited to EGLE, LARA, EGLE Campground Unit, SESC shall be included.

• A minimum of 3 face to face project team meetings with meetings likely to be Project kick off meeting and site analysis, Phase 400 50%, and Phase 500 50%.

• All potential bidders are required to have a Unique Entity Identifier (UEI) registered in

SIGMA.

• Include in your Phase 400 or 500 reimbursable line items for the following Allowance(s) o Permitting Allowance: $1000 o Testing Allowance: $1500

REFERENCE DOCUMENTS:

• Cheboygan State Park CG-Map

• Trail Map

• A102_Beach House, 1974

• Roof Framing Plan (sheet 7)

Standard Toilet Shower Plan and Specifications and existing park utility drawings will be made available to the successful bidder.

PROJECT SCHEDULE:

The camping use season is from April 1st – October it is anticipated that the consulting data collection and planning may take place in a coordinated and conscientious manner during this time frame as needed.

A proposed project schedule shown in weeks shall be provided as part of the proposal submission.

Biweekly PSC progress updates will be required for the project team.

DNR Parks and Recreation Regional Field Planner is Ronda Osga (989) 619-6426