Pre_Bid_MEETING_MINUTES_2025.07.18.pdf

PROJECT: Yard Hydrants: Triangle Garden

MEETING DATE, TIME: Friday, July 18, 2025; 9:30am

FROM: Lindsay Hollister

RE: Pre Bid Meeting

CONTACTS:

J. Patterson Park and Museum

• FAX: 410-586-0080

Rod Cofield, Executive Director

• 443-845-4340

• Rod.Cofield@maryland.gov

Eric Frere, Assistant Director

• 443-845-4350

• Eric.Frere@maryland.gov

Dimitrios Papadakis, Director of Facilities

• 443-710-2599

• D.Papadakis@maryland.gov

Lindsay Hollister, Horticulturalist

• 410-586-8510

• Lindsay.Hollister@maryland.gov

1. Brief description of and information about the project:

The contractor is furnishing all labor, overhead, equipment, tools, materials, supplies, and incidentals to…

1.1. Jefferson Patterson Park and Museum must receive the bid before 3:00 PM on Friday, August 1, 2025 J. Patterson Park and Museum will regard any bids received after the due date as non-responsive.

1.2. If you wish not to provide a bid, please write “No Bid” on the Invitation for Bidding (IFB) form, fill in the No Reply form and return to J. Patterson Park and Museum by the due date.

1.3. Contractors must fill out completely and sign the IFB form. Please turn in the completed IFB form to J. Patterson Park and Museum. You may attach your company’s standard bid form.

J. Patterson Park and Museum will regard anyone who provides a bid but does not provide the completed J. Patterson Park and Museum IFB form as non-responsive.

1.4. If there are any conflicts between your proposal and the paperwork the State of Maryland presents for bidding or the contract, Maryland paperwork and contracts take precedence and prevails.

1.5. J. Patterson Park and Museum must receive, by the due date, all required documentation that is requested in this solicitation package. J. Patterson Park and Museum will regard anyone who does not provide the required documentation as non-responsive. Please follow the instructions in the documentation. Documentation requested includes:

1.5.1. The completed IFB.

1.5.2. Additions/alternate costs.

1.5.3. The Bid/Proposal Affidavit.

1.5.4. Conflict of Interest Disclosure form.

1.5.5. Licenses or certifications.

1.5.6. The company’s current certificates of insurance.

mailto:Rod.Cofield@maryland.gov mailto:Eric.Frere@maryland.gov mailto:D.Papadakis@maryland.gov mailto:Lindsay.Hollister@maryland.gov

JEFFERSON PATTERSON PARK AND MUSEUM

PRE BID MEETING MINUTES 2025.07.18YARD HYDRANTS: TRIANGLE GARDEN

PRE-BID MEETING DATE AND TIME: FRIDAY, JULY 18, 2025; 9:30AM

1.5.7. Acknowledgement of receipt of any amendment(s) to this solicitation.

1.6. J. Patterson Park and Museum must receive the bids by the due date. The contractor may mail, e-mail, or fax their bid on to J. Patterson Park and Museum. Contractors may email their bid to Dimitrios Papadakis and Lindsay Hollister. Hard copies may be mailed to J.

Patterson Park and Museum, Attn: Lindsay Hollister, 10515 Mackall Road, St. Leonard, MD

20685.

1.7. J. Patterson Park and Museum cannot reveal which contractor is awarded the contract or work and their cost(s) until the purchase order is processed and published.

2. Meeting notes:

2.1. The new Triangle Garden water line will be run from the Patterson pool house. It is the preference of the staff that the new water line exits from the North facing wall then runs underground, versus the line running under the floor from inside the building.

2.2. The water line should be 1-inch in diameter.

2.3. The new faucets should match the other existing faucets that are used throughout the park.

2.4. Scheduling must be in coordination with the Patterson Archaeologist, or a designee, to monitor the work while trenching is occurring.

3. Additional notes:

3.1.