Pre-Bid Meeting Agenda.pdf
PDF 112 KB Posted
- Attached to
- 472/24263. SAA; WHVCF - Roof Replacement Phase 2
- Solicitation number
- RFQ 171 260000000336 3
- Issued by
- Washtenaw County, Michigan
About this file
This Pre-Bid Meeting Agenda document pertains to a roof replacement project at Women's Huron Valley Correctional Facility involving the Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration, Design and Construction Division, and the Michigan Department of Corrections (MDOC). The project involves removal and replacement of low slope EPDM and steep slope standing seam metal roof panels with associated flashings at the Prisoner Services Building (PSB) and Fieldhouse. A mandatory pre-bid meeting was held on June 15, 2026, at 10:00 AM at the facility located at 3201 Bemis Road, Ypsilanti, Michigan. Bids were due electronically through the SIGMA website no later than July 8, 2026, at 2:00 PM local time, with questions due by June 25, 2026, at 2:00 PM and addenda issued by June 29, 2026, at 5:00 PM. The contract time is 170 calendar days from the Notice-to-Proceed, with an anticipated contract start in August 2026. Liquidated damages are assessed at $1,000 per calendar day for failure to achieve substantial completion within the contract period.
The bid package includes a Bid Summary Form, Article 6 Bid Schedule with a $100,000 allowance amount, Schedule of Alternatives with a deduct option for leaving existing insulation in place, Schedule of Unit Cost Prices with six line items for various repairs and replacements, QDV Business Representation Form if applicable, Michigan-Based Business Certification Form for projects over $100,000, and Bid Security in the amount of 5% of the Base Bid Price. Prevailing wage rates apply as specified in the Project Manual Appendix V. The contractor is responsible for obtaining all required permits from LARA or other agencies, maintaining 100% onsite supervision with a designated superintendent or foreman, submitting daily reports, and ensuring all staff comply with MDOC security clearance requirements including LEIN requests, safety and security orientation, 8-hour shift requirements, and facility restrictions on cell phones, lunchboxes, and smoking. Award will be made to the responsive and responsible best value bidder based on price and qualitative evaluation of the three lowest proposals.
View the file
Other files
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Rev 04/19 HJD 2022-0517_RED
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
State Facilities Administration
Design and Construction Division Mailing Address: P.O. Box 30026, Lansing, MI 48909
Street Address: 3111 W. St. Joseph Street, Lansing, MI 48917
PRE-BID MEETING AGENDA
Project: Women’s Huron Valley Phase 2 Roof Replacement – PSB & Fieldhouse
File Number: 472/24263.SAA
Professional Services Contractor: Intertek
Meeting Date and Time: June 15, 2026, at 10:00 AM Meeting Place: Women’s Huron Valley Correctional Facility
3201 Bemis Rd, Ypsilanti, MI 48197
PROJECT REPRESENTATIVES
NAME
ROLE
ORGANIZATION
ADDRESS
PHONE
Michigan Department of Technology, Management and Budget (DTMB) State Facilities Administration, Design and Construction Division (DCD) Sheri Ananich, AIA Project Director
DTMB, State Facilities Administration Design and Construction Division 3111 W. St. Joseph St.
Lansing, MI 48917
517-243-7605 ananicha@michigan.gov
Bronson Clayton Owner Field Representative
DTMB, State Facilities Administration Design and Construction Division
517-284-7921 Claytonb@michigan.gov
Agency: MDOC Chris Severson
MDOC 517-230-9335
seversonc@michigan.gov
David Albrecht MDOC 517-780-6445 albrechtd@michigan.gov
Stephen Lenart MDOC 734-572-9594 lenarts@michigan.gov
Warden Jeremy Howard MDOC 517-780-5150 Howardj15@michigan.gov
NAME
ROLE
ORGANIZATION
ADDRESS
PHONE
Professional Services Consultant (PSC) John Sheehan Intertek 248-961-9123
John.sheehan@intertek.com
1. Introductions / Sign-In Sheet.
This is a Mandatory Pre-Bid Meeting. Confirm your attendance is recorded on the sign-in sheet to ensure your bid is considered. An individual is only permitted to represent ONE BIDDER at a mandatory pre-bid conference.
2. Statement of Work Scope Remove and replace low slope EPDM and steep slope standing seam metal roof panels including all associated flashings at the Prisoner Services Building (PSB) and Fieldhouse per the construction documents.
3. Bid Submission / Project Documents
a. Bids are due no later than Wednesday, July 8, 2026 @ 2:00 pm local time.
b. This meeting discussion and agenda are not part of the contract documents. The contract documents are the plans, specifications, and any addendums.
c. All questions to be asked via e-mail to the PSC to be incorporated into an addendum.
d. Bids must be submitted electronically through the SIGMA website as listed at the top of the
Bid Summary Form in the Project Manual.
e. Hard copy bids will NOT be accepted.
f. Package your bid submittal into a single PDF document, or at least as few separate documents as possible, per the 25.0 MB maximum file size limitation.
g. For assistance with SIGMA VSS, you may contact the SIGMA Help Desk as listed in the
Project Advertisement and the Project Manual – Section 00010 Pre-Bid Information.
h. If you are having SIGMA issues, please also e-mail Anne Watros and Don Klein from the
DTMB Contracting Section as instructed in the Project Advertisement. DO NOT WAIT UNTIL THE LAST MINUTE in case of issues, so there is time to get your bid uploaded.
4. Bid Package
Refer to Project Manual, Section 00100 – Instructions to Bidders
a. Bid Summary Form (signed and completed)
b. Article 6 - Bid Schedule as indicated
a. Allowance amount of $100,000
c. Schedule of Alternatives (if applicable) – 2
a. Deduct amount for leaving the existing base layer of insulation in place and replacing only damaged or wet insulation
d. Schedule of Unit Cost Prices – (6)- including removal and replacement or rusted / deteriorated steel deck, wire brush prime and paint rusted steel deck, installation of new “flat stock” deck repair, remove and replace existing deteriorated wood nailers, provide and install new 30x30 walkway pad, and remove and replace wet/damaged existing polyiso insulation as part of Alternate 1.
e. Qualified Disabled Veteran (QDV) Business Representation Form (if applicable)
f. Certification of a Michigan Based Business Form (projects over $100,000)
g. Bid Security in the amount of 5% of Base Bid Price
5. Prevailing Wage Rates In effect as provided in Project Manual, Appendix V – SOM Prevailing Rates Schedules.
6. Contract Time of Completion and Liquidated Damages
a. Contract Time:
a. Contract time is 170 calendar days from the Notice-to-Proceed, anticipated contract in place in August of 2026
b. Work of all trades as specified in the Contract Documents must be Substantially Completed within the contract time, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work.
c. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work will be in the amount of $1,000/day.
7. Bonds and Insurance Requirements
a. Commercial General Liability
b. Vehicle Liability
c. Worker’s Disability
d. Employer’s Liability
e. Builder’s Risk - STATE OF MI NO LONGER PROVIDES
8. Permits
a. The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required.
b. The contractor is responsible for scheduling all inspections.
9. Contractor Supervision
a. The contractor is responsible for managing and supervising the work and must be on site
100% of the time.
b. The contractor must assign a superintendent / foreman. This representative will be the point of contact.
c. The contractor is required to submit daily reports. These are needed for payment requests.
10. Security Clearances – MDOC
Winning bidder and all subs will be required to submit LEIN requests
a. All staff to be lein cleared
b. All staff must attend safety and security orientation
c. MDOC requirements: work 8 hour shifts or written permission from Agency.
d. No cell phones, lunchboxes, or smoking permitted
11. Bidding Schedule and Questions
a. E-mail questions concerning bid submittal or terms and conditions of the contract agreement to John Sheehan e-mail: john.sheehan@intertek.com no later than 2:00 PM on Thursday June 25, 2026.
b. Addenda issued no later than 5:00 pm, June 29, 2026.
c. Bids due July 8, 2026 @ 2:00 pm local time.
12. Best Value Bidder
a. The PSC will compare the three lowest responsive and responsible bidders.
b. The PSC will evaluate the Bids for best value based on price and qualitative components.
c. Contract will be awarded to the responsive and responsible best value bidder as recommended by the PSC.
13. Site Tour
File details come from the government source that posted it. Updated .