Pre-Bid Conf Slides.pdf

Pre-Bid Conference Environmental Consulting Services Solicitation No. 2025-02

Nancy Coverdell, Procurement Coordinator

APRIL 24, 2025

DISCLAIMER

This pre-bid conference is not recorded and is not authorized to be recorded.

Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding for DES. Should bidders rely on any other communication, they do so at their own risk and expense.

PRE-BID ADMINISTRATION

• Microsoft Teams meeting

• Washington Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

AGENDA

• Introductions

• EFSEC overview

• Current Bidding Opportunity – Environmental Consulting Services

• Competitive Solicitation documents

• Additional resources

INTRODUCTIONS

ENERGY FACILITY SITE EVALUATION COUNCIL

(EFSEC)

Mission:

To conduct environmental reviews of proposed energy facilities and balance the increasing demands for energy facilities in conjunction with the broad interests of the public, with particular attention to overburdened communities, as EFSEC makes siting recommendations to the Governor.

Ensures approved facilities are accountable and comply with environmental requirements, from construction through operation, decommissioning, and site restoration.

HISTORICAL SALES

The total potential or estimated contract sales for this competitive solicitation are unknown. For prior contracts, EFSEC’s annual total sales averaged approximately $1,112,400 for environmental consulting needs.

• There were a total of six (6) energy facility site applications in 2022;

• There were seven (7) site applications in 2023; and

• There were eight (8) applications in 2024.

All projects were in Eastern WA, except for one project in Western WA. EFSEC has five

(5) continuing application reviews that will be completed under this contract. They anticipate additional application submissions each year under the term of this contract and expect a significant transmission project in 2025, that will extend across the entire state from Eastern to Western Washington.

PROCUREMENT SCOPE

• EFSEC is seeking a vendor to provide environmental consulting services on an on-call basis for the review and analysis of the potential environmental impacts of proposed plans for privately funded energy production facilities.

• These sites are primarily located in Eastern Washington, but also in other areas of Washington State.

CONTRACT AWARD STRUCTURE

EFSEC intends to award:

• One (1) contract for

• One (1) vendor.

• There will be a single category for a wide range of environmental consulting services.

CONTRACTING WITH THE STATE

• Contracting guide: Contracting Guide for Agency Contracts for

Goods and Services

• Competitive Solicitations: Bidder Complaints, Debrief Conferences, and Protest Requirements

• Contracting with the State of Washington for Goods/Services: WEBS Registration, Business License & State Registration, and Public Records Disclosure Requests

• Required Contract Provisions: Contract Requirements, Contract Provisions that must and will not be included ; and

• Contracting Opportunities for Small & Diverse Businesses: Resources for Small Businesses, Veteran-Owned Businesses and OMWBE Certification.

https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx https://des.wa.gov/sites/default/files/2025-01/bidder-contracting-guide-DES.docx

BID EVALUATION SUMMARY

STEP ITEM POINTS

Bid Responsiveness 1A Bid Responsiveness Pass/Fail

Bidder’s Required Bid Submittals Exhibit A – Bidder’s Certification

Pass/Fail

Bid Evaluation

2A Exhibit B – Scored Non-Cost Factors 30

2B Cost Factors Exhibit C – Bid Price 70

Subtotal: 100

State Procurement Priorities

Executive Order 18-03

Small Washington Business

Veteran Business

Total: 115

Responsible Bidder 4 Responsible Bidder Determination Pass/Fail

STATE PROCUREMENT PRIORITIES

EFSEC encourages small, diverse businesses to compete for state contracts.

• Executive Order 18-03: 5 points

• Small Washington Business: 5 points

• Certified Veterans: 5 points https://www.governor.wa.gov/office-governor/official-actions/executive-orders

EXHIBIT A – BIDDER CERTIFICATION

• Purpose: To communicate Bidder’s expectations of submitting a responsive bid.

• Bidder Responsibility: Make selections by including Bidder’s full legal name, checking appropriate boxes as indicated, adding UBI and TIN numbers. Bidder must complete, sign, and return.

EXHIBIT B – SCORED NON-COST FACTORS

• Purpose: To advise Bidders of required performance requirements.

• Bidder Responsibility: Complete the relevant sections of the worksheet to be responsive.

EXHIBIT C – BID PRICE

• Purpose: This document is used to receive and evaluate each of the Bidders’ cost bids.

• Bidder Responsibility: Complete the relevant sections of the cost sheet to be responsive.

EXHIBIT D - CONTRACT

• Purpose: The Contract for this solicitation

• Bidder Responsibility: Review the contract.

EXHIBIT E – BIDDER DIVERSE BUSINESS

INCLUSION PLAN - SUBCONTRACTOR

Purpose: If utilizing subcontractors, we want information on who they are. If you aren’t utilizing subcontractors, please disregard.

Bidder Responsibility: To complete and return the exhibit if you’re utilizing subcontractors.

INSURANCE REQUIREMENTS

• COMMERCIAL GENERAL LIABILITY INSURANCE. Commercial general liability insurance covering bodily injury, property damage, products/completed operations, personal injury, and advertising injury liability on an ‘occurrence form’ that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) under the most recent version of form CG 00 01 in the amount of not less than $2,000,000 per occurrence and $4,000,000 general aggregate. This coverage shall include blanket contractual liability coverage. This coverage shall include a cross-liability clause or separation of insured condition.

• WORKERS’ COMPENSATION INSURANCE. Contractor shall comply with applicable Workers’ Compensation or Industrial Accident insurance providing benefits as required by law.

• EMPLOYERS’ LIABILITY (STOP GAP) INSURANCE. Employers’ liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and $1,000,000 bodily injury by disease policy limit.

HOW TO SUBMIT A BID

• Review all solicitation and contract terms.

• Submit a bid before the due date and time:

• May 30, 2025 (11:59 p.m. PST)

• Email bid submittals to: DESProcurementConsulting@des.wa.gov

• Provide all completed Exhibits:

• Exhibit A – Bidder’s Certification

• Exhibit B – Scored Non-Cost Factors

• Exhibit C – Bid Price

• Exhibit E – Diverse Business Inclusion Plan - Subcontractor

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions.

• Q&A’s are posted in WEBS.

• Some Q&A’s may lead to solicitation amendments.

• Review all solicitation and contract terms.

TIMELINE AND NEXT STEPS

• Question and Answer period:

Questions due: May 21, 2025 (11:59 p.m. PST) Anticipated Final Deadline for Answers posted: May 23, 2025

• Bid due date: May 30, 2025 (11:59 p.m. PST)

• Anticipated announcement of Apparent Successful

Bidder (ASB): June 27, 2025

• Anticipated Contract Award: July 14, 2025

ADDITIONAL RESOURCES

• Washington Electronic Business Solution (WEBS)

• Statewide Payee Desk (OFM)

• Washington APEX Accelerator, formerly (PTAC)

• Office of Minority and Women's Business Enterprises

(OMWBE)

• Washington Department of Veterans Affairs (DVA)

• Washington Department of Revenue (DOR)

• Washington Secretary of State (SOS) https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

DISCLAIMER

This pre-bid conference is not recorded and is not authorized to be recorded.

Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding for DES. Should bidders rely on any other communication, they do so at their own risk and expense.

THANK YOU

DESProcurementConsulting@des.wa.gov (360) 407-8216 Department of Enterprise Services https://des.wa.gov/ https://des.wa.gov/