Prairie_Chicken_Transmitters_w_Data_Plans_for_DNR.pdf

Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.

PURPOSE The purpose of the solicitation contract is to solicit responses to contract with a vendor(s) to provide Prairie Chicken Tracking Transmitters with Data Plans. The State of Minnesota Department of Natural Resources (DNR) requires 60 GPS transmitters that are lightweight (<12 g) for prairie chickens. The transmitters should utilize a GPS-GSM cell phone transmission system capable of sending data via 4G cell phone network.

SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to Molly.Gunderson@state.mn.us no later than 3:00 p.m. CST, October 7, 2024. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.

Please review Section 4, Proposal Content under the RFP Content document and submit all requested documentation, including, but not limited to, the following documents:

• Attachment A: Responder Declarations

• Attachment B: Exceptions to State's Terms and Conditions

• Attachment D: Responder Forms o Veterans Preference Form (If Applicable) o Workforce and Equal Pay Declaration Page (If Applicable)

• Attachment E: Additional Information

• Attachment F: Exhibit C Specification Checklist and Product Documentation

• Exhibit D: Price Schedule

• Exhibit E: OEM, Authorized Representative or Distributor Letter

• VPAT

If you need help with SWIFT functionality, uploading, or downloading the solicitation documents, contact the SWIFT Helpline at 651.201.8100, option #1.

General Comments

- Responders need to submit all requested documentation, including, but not limited to, the following documents:

1. Event Details

2. RFP Content

3. RFP Attachments

4. Sample Contract and Exhibits

A Price Schedule document is used during this event. Responders must fill out and submit the price schedule attached to this event.

Complete and upload with your response all applicable Attachments and Exhibits, Including:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Standard Terms and Conditions

3. Attachment D: Responder Forms

a. Veterans Preference Form (If Applicable)

b. Workforce Certification (If Applicable)

4. Attachment E: Additional Information

5. Attachment F: Exhibit C Specification Checklist and Product Documentation

6. Exhibit D: Price Schedule

7. Exhibit E: OEM, Authorized Representative or Distributor Letter

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 1 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 2 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 3 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Prairie Chicken Transmitters w/ Data Upload Attachment E. Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement

Question Response What is the price per unit? Responder should enter “0.01”. This is a SWIFT system requirement only. The Exhibit D: Price Schedule should be attached in the Event Attachments area for pricing.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 4 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 5 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Prairie Chicken Transmitters w/ Data Upload Attachment E. Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT

112 ADMINISTRATION BLDG

50 SHERBURNE AVE

ST PAUL MN 55155-1402

United States

Quantity: 1 Due Date: 10/16/2024 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 6 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016296 Sell RFx 7 Event Round Version 1 1 Event Name Prairie Chicken Transmitters w/Data Plans for DNR Start Time Finish Time 10/02/2024 08:00:00 10/11/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No