SBU - CONTRACTING AND ACQUISITIONS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number PR16125426, Prices, Block 23

• Continuation To SF-1449, RFQ Number PR16125426, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment to Description/Specifications/Statement of work.

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER PR16125426

PRICES, BLOCK 23

I. THE SCOPE

The American Embassy in Abu Dhabi has a requirement to obtain services of a Contractor to carry out replacement of existing solar panels by new ones for the Compound hot water system.

The intent of this requested work is to replace the existing Solar hot water collector panels which are currently leaking and require urgent repair by replacement of new solar panels.

The price listed below shall include all labor, materials (if any), transportation, insurance overhead, and profit.

II. PRICING

Quoters shall complete unit and total prices for each Contract Line-Item Number (CLIN) on the table below. Prices shall be quoted in United Arab Emirates Dirham (AED).

CLIN

DESCRIPTION

QTY

UNIT

UNIT

PRICE,

AED

TOTAL

PRICE,

AED

01 Replacement of existing solar panels by new ones for the Compound hot water system at Embassy Compound, Abu Dhabi.

1 LS

02 DBA Insurance 1 LS

GRAND TOTAL, IN AED

III. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

VAT for CLIN 01 AED:

Total VAT Amount AED:

CONTINUATION TO SF-1449,

RFQ NUMBER PR16125426

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. INTRODUCTION

The American Embassy in Abu Dhabi has a requirement to obtain services of a Contractor to carry out replacement of existing solar panels by new ones for the Compound hot water system. The intent of this requested work is to replace the existing Solar hot water collector panels which are currently leaking and require urgent repair by replacement of new solar panels.

1.1 Following is the summary of works to be performed by the Contractor:

• Understand the requirements mentioned in this scope of work. Inspect the site conditions and existing solar panel installation.

• Provide all labor, supervision, tools, mobile cranes, rigging equipment, lifting accessories, transportation, and other resources necessary to complete the work.

• Perform an accurate quantity survey and prepare a list of all materials for procurement. Supply the necessary copper pipes, fittings, valves with the specification/rating mentioned in this SOW Section 3 below.

• Remove the existing defective solar panels from the roof of the Facility/Warehouse building.

• Install new solar hot water collector panels.

• Carry out the repair work that includes but is not limited to installation of hot water solar collectors, and supply of required copper water supply lines, required valves and fittings. Retrofit as required to meet the existing installation arrangement and site requirement at the roof of the Facility/Warehouse building.

• Perform testing and commissioning of the solar water heating system.

• Dispose of all the removed solar panels, its arrangements, and debris from the site to Abu Dhabi Municipality approved location.

2. GENERAL WORK REQUIREMENT

2.1 The Embassy has two independent solar hot water systems. One system is for the Compound hot water system and the other is for the Kitchen hot water system. The work associated with this request is for the Compound hot water system.

2.2 Understand the requirements mentioned in this scope of work. Inspect the site conditions and existing solar panel installation and assess the required work.

2.3 The Embassy will provide all the 81Nos. of solar panels and its associated fixtures as mentioned in this SOW paragraph 3.1. It is the responsibility of the Contractor to perform an accurate quantity survey and prepare a list of all materials required for retrofit and installation of solar panels and submit it to Embassy for materials approval. Once approved, procure and supply the necessary copper pipes, fittings, valves with the specification/rating mentioned in this SOW Section 3 below and Embassy’s material approval comments.

2.4 The scope of work includes complete dismantling of the existing defective panels from the

Compound Hot Water System, disposal of complete 81Nos. of old panels, transportation, installation, plumbing, brazing of copper pipes/fittings, testing, insulation, aluminum cladding, filling heat transfer fluid (Inhibited propylene glycol) and commissioning of new 81Nos. of solar hot water collector panels located on the GSO/FAC Building roof.

2.5 Prior to installation of the new collector panel, the Contractor shall safely disconnect, dismantle, and remove the existing solar collectors and their associated piping from the existing steel structure.

2.6 The Contractor shall provide all labor, supervision, tools, mobile cranes, rigging equipment, lifting accessories, transportation, and other resources necessary to lower the existing collectors safely to ground level and transport them off site for scrap and proper disposal in accordance with local Abu Dhabi Municipality guidelines.

2.7 The Contractor shall handle, protect, lift, and transport all supplied materials to the roof using appropriate lifting equipment without causing damage to the equipment, building walls, or roof.

2.8 The Contractor shall protect the existing roof’s waterproofing and surrounding systems/facilities during the work and shall restore any areas damaged due to the Contractor’s negligence during the execution of the project.

3.0 DETAILED WORK REQUIREMENTS

Solar Panel Installation

3.1 The Embassy will supply the required newly procured 81Nos. (eighty-one) of solar collector panels (approximately 2.0 m × 1.0 m × 0.09 m size), 324Nos. of stainless steel “Z” mounting brackets (four brackets per collector) and 15Nos. of collector plumbing related kits. The plumbing kits include 15Nos. of automatic solar air vents, with one kit incorporating the brass temperature sensor pocket and thermowell.

3.2 The Contractor shall install and align all the 81Nos. of collectors on the existing structural H-beams using the supplied stainless steel mounting brackets, The Contractor shall source and supply all required stainless steel bolts, nuts, and hardware; the bolts which is used must match the channels/groove of the newly supplied aluminum panel profiles of the collector perfectly. All collectors shall be securely anchored, accurately aligned, and installed in accordance with the manufacturer's recommendations to ensure wind resistance and vibration-free operation.

3.3 The collector array shall be configured into five parallel banks consisting of two banks with three rows of six collectors each (18 collectors per bank) and three banks with three rows of five collectors each (15 collectors per bank), as indicated on the approved drawings. Each bank should have three inlet connections and three outlet connections.

Valves/fittings Installation

3.4 All the valves and pressure fitting materials shall be bronze/copper, make NIBCO or

Apollo or approved equivalent commercial premium quality and graded.

3.5 The Contractor shall install 30Nos. of ¾-inch full-port brass ball isolation valves (NIBCO, Apollo, or approved equivalent quality and graded), with valves on the inlets and three on the outlets of each bank. The supplied automatic air vents shall be installed at the outlet of each collector row and at the highest point of each collector bank. Collector headers shall be interconnected using the compression couplings in accordance with the approved installation drawings.

3.6 The Contractor shall supply and install all copper pipes, wrought copper solder (sweat) fittings, compression fittings, supports, clamps, anchors, complete valves (Ball valves and relief valves), consumables, and accessories necessary to complete the collector piping loop from the collector banks up to the existing main supply and return isolation valves.

The existing main 1-1/2-inch valves shall also be replaced with new ones.

3.7 All collector bank inlets and outlets shall be connected to common supply and return headers using a reduced-size reverse-return piping arrangement as shown on the approved drawings to ensure balanced flow throughout the collector panel.

3.8 Type L copper pipe (Mueller or approved equivalent quality and graded) and matching wrought copper solder fittings shall be used throughout. Pipe sizes shall reduce progressively from 40 mm (1½ in.) to 22 mm (¾ in.) in accordance with the design drawings.

3.9 The Contractor shall supply and install a minimum of two expansion joints in every continuous run of the pipe headers, including all main inlets, outlet, and drain headers, to safely accommodate thermal expansion and contraction.

3.10 An additional flushing header complete with drain valves shall be installed at the lowest point of the collector panel to facilitate periodic maintenance and system flushing.

3.11 All isolation valves, balancing valves, drain valves, pressure relief valves, and other valves shall be premium-quality brass or bronze construction, manufactured by NIBCO, Apollo, or approved equivalent quality and graded, and suitable for continuous operation in high-temperature solar thermal systems. Copper joints shall be brazed using a minimum 15% silver brazing alloy.

Hydrostatic Pressure Testing

3.12 Upon completion of the piping installation, the Contractor shall perform a hydrostatic pressure test on the complete collector piping network at 10 bar, or 1.5 times the operating pressure, whichever is greater, and maintain the test pressure for a minimum of two continuous hours without leakage. Following successful testing, the Contractor shall thoroughly flush the complete piping system to remove all debris, solder flux, and foreign material prior to commissioning.

Insulation and Cladding

3.13 After successful pressure testing and flushing, all exposed copper pipework, headers, risers, and roof piping shall be insulated with a minimum 50 mm thick rigid, pre-formed fiberglass insulation (or approved equal high-density mineral wool) suitable for continuous operating temperatures of at least 150°C. The insulation shall be protected with 0.8 mm thick heavy-duty aluminum sheet cladding, complete with matching aluminum bands, rivets, and weatherproof sealant to provide a durable and weather-resistant finish. All main supply and return lines must be completely insulated and cladded with the rolled aluminum sheet as specified above.

Testing & Commissioning

3.14 Upon completion of the installation, the Contractor shall fill in the system using a pre-mixed solution of 30% Inhibited Propylene Glycol (suitable for high-temperature solar applications up to 150°C) and 70% RO (Reverse Osmosis) water. The Contractor shall vent all trapped air through the automatic air vents, balance the water flow through each collector bank, verify proper circulation throughout the collector panel, and commission the system.

3.15 Verify the operational parameters, working conditions and check for any leakage and repair it as necessary.

4.0 EXECUTION OF WORK AT SITE

4.1 The COR [Contracting Officer's Representative] and the Contractor shall review the statement submitted with the technical submittal, after the contract award, and agree to a sequencing and phasing plan.

4.2 No work shall begin at site until materials required for that phase of work are 100% available at site. The Contractor shall cordon off the area before start removing solar collector panel dismantling/new panels installation work to avoid disruption to other systems and to avoid mishaps.

4.3 The Contractor shall stage materials and tools at a designated location. No tools and materials shall be left in work area at the end of workday. Keep the work areas clear of hindrances, trip hazards, and unused materials at all times. The Contractor shall be responsible for safe keeping of materials and tools equipment at site. The Contractor is responsible of neatly storing the construction materials and keeping the site clean and tidy at all times.

4.4 The Contractor shall contain debris in a construction dumpster and dispose of the debris as per Abu Dhabi Municipality regulations at Contractor’s expenses. The Contractor shall ensure discarding the old solar panels, its associated fittings and debris at the earliest possible time and not to dump it for a longer period of time at the Embassy assigned disposal area.

4.5 The Contractor shall not damage any property or finished work outside of this SOW and provide temporary protective covers in a manner acceptable to COR. Following completion of work, the Contractor shall remove protections and clean the debris from site.

4.6 Temporary power and water required for the work will be provided by the Embassy.

4.7 The Contractor shall employ approved work methods for performance of the work.

5.0 RESPONSIBILITY OF THE CONTRACTOR

5.1 The Contractor shall bear complete responsibility for management of work at site. The Contractor shall assign a Project Coordinator (PC) to represent the Contractor at site and to manage the performance of work during currency of the contract. The PC shall have adequate English language skills to be able to communicate with CO and COR.

5.2 No portion of this contract on its entirety or its portion shall be sub-contracted. The Contractor shall bear complete responsibility and management control for this contract services and shall not depute the sub-contractor to represent the Contractor in dealings with the Embassy.

5.3 The Contractor shall bear complete responsibility for safe performance of work at site and comply with all local laws pertaining to construction labor and safety. In addition, the safety requirements related to this SOW as contained in the USACE Manual EM 385- 1-1 shall apply. In case of a conflict between the local laws and the requirements of EM 385-1-1, the stringent of the two shall apply. A soft copy of the USACE Manual EM 385-1-1 is available in the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3 85-1-1_English_2003.pdf

5.4 The Contractor shall prepare and implement a safety management plan specific to the SOW based on hazards analyses of the activities. A copy of the safety management plan shall be provided to the COR for reference. The Contractor shall promptly report all mishaps / accidents at site to the COR.

5.5 The Contractor shall prepare and implement a quality management plan specific to the SOW. The plan shall describe the standard operating procedures for technical approvals, procurement actions, site inspections, testing and corrective actions. A copy of the quality management plan shall be provided to the COR for reference.

5.6 The Contractor shall comply with security requirements and be responsible for conduct of employees and subcontractors at work site.

6.0 CONTRACT ADMINISTRATION

6.1 The Contractor shall not perform work that is outside the SOW unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor outside the SOW without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

6.2 The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor for ordering the materials and commencing work under the contract after satisfactory completion of contractual requirements preceding the NTP.

6.3 The Contracts Supervisor in the Facility Management Office at US Embassy in Abu Dhabi shall serve as the Contracting Officer's Representative [COR] for this work. Decision of http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1_English_2003.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1_English_2003.pdf the COR with respect to performing the works per SOW will be final.

6.4 The COR has the Authority to issue a temporary stop order during the execution of any particular phase of this SOW. The Contractor shall promptly notify the CO that the work has been stopped.

6.5 The COR will coordinate schedule, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue / receive Government Furnished Items.

6.6 The Contractor personnel are required to work under escort / supervision of Embassy personnel.

6.7 The Contractor shall coordinate with the Embassy personnel to assure all minor details of this project are planned and executed well according to all U.S. Department of State Safety and Security regulations, applicable codes, and standards.

7.0 DELIVERABLE SCHEDULE

7.1 The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance of the project including final cleanup of the premises within the contract period specified.

7.2 Total period of performance for site work completion shall be thirty (30) working days from the date of NTP issuance. General work hours will be 7:30 AM to 5:00 PM, Monday through Thursday and 7:30AM to 11:30AM on Friday. Work may be scheduled outside specified general work hours, if approved by COR and if escorts are available.

7.3 COR will provide required format for Contractor to submit security clearance submittals in two working days from date of contract award. Contractor shall return duly completed submittals in one week to start processing access clearances.

7.4 Upon reaching substantial completion, Contractor shall notify COR one day in advance to schedule inspection of work in place to prepare punch list of deficiencies (snags). All punch list items must be completed for final completion and acceptance of the work.

8.0 QUALITY CONTROL & ASSURANCE

8.1 Contractor shall submit a quality management plan for approval by COR. The Contractor is required to have Quality Control plan and corrective action procedures to ensure that all work that are being performed complies the contract’s technical requirement. Perform required actions for surveillance, inspection, testing, measuring, reporting, and correction-of-defects.

8.2 Embassy security personnel will scan/screen the Contractor supplied materials, fittings and tools at our Compound access gate prior delivering into Compound. Upon successful passing of screening process, the Contractor brought materials shall be taken to the designated storage / workplace.

8.3 The COR or his representative has the right to inspect and test all services called for by the contract, to an extent practicable at all times and places during the term of the contract. The tools, equipment, materials, PPE etc. that are delivered by the Contractor for this work will be inspected by Embassy Facility Management personnel. If any discrepancies are found in the supplied materials’ quality or inadequate supply, then Embassy will notify the Contractor accordingly to fulfill the requirement.

8.4 The COR or his designee may perform quality assurance inspections and tests during installation work to confirm the work is performed according to the best work practices.

8.5 As a part of the quality assurance on the Contractor’s work performance, the COR has the authority to direct the Contractor to stop performance of work, if unsafe work conditions were observed and/or the performed works were not meeting the requirement of the SOW.

The Contractor may not be able to continue the work until the corrective actions have been made that addressed the concerns appropriately.

9.0 WARRANTY

9.1 The Contractor is required to provide 12-month workmanship warranty to cover any workmanship issues related to cracks, leak on the contractor supplied parts/pipes, loosened support and/or its mounting etc. occurred during the warranty period that needs to be repaired when notified, at the Contractor’s own expenses.

9.2 The Contractor is also required to provide 12-month warranty for the supplied materials for its sustained quality and finishes. If any deformation found on it during the warranty period, then the Contractor is required to replace the defective materials by new ones.

10.0 SECURITY REQUIREMENTS

10.1 The Contractor and its employees assigned to perform this supply/installation work are required to submit information of their Emirates ID to get access approvals from the Embassy security office. The Contractor personnel will be escorted on site by the Embassy personnel and shall always follow instructions of the escort.

10.2 The Contractor shall coordinate material and equipment deliveries with the COR who in turn will coordinate it with the Embassy Security office for access approval. The Contractor shall provide vehicle and delivery personnel information in advance.

11.0 PAYMENTS

11.1 This is fixed price lump contract. The Contractor may submit one interim progress payment request to cover the value of supplied materials and labor completed to date. The COR will review/process the invoice for approval by CO.

11.2 The Contractor shall specifically identify their last invoice "Final Invoice." The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor's Release of Claims Certificate and the Workmanship Guarantee attached.

12.0 EXCLUSIONS

12.1 The Contractor is not required to replace the existing controls, hot water storage tanks and its control sensors/valves, motors and heaters located at the solar panel room.

13.0 REFERENCE DRAWING & SUBMITTALS

13.1 The existing solar panel arrangement drawing is attached for easy reference.

13.2 The available manuals of the existing solar system and its controls will be provided to the Contractor post award.

14.0 REQUIRED DOCUMENTS FOR TECHNICAL EVALUATION

14.1 Submit business profile of your company limited to 10 (ten) pages maximum.

14.2 Provide name of the competent Supervisor/in-charge who assigned to oversee this requested work.

14.3 Submit resume of the proposed Supervisor/in-charge with his/her technical field experiences’ details mentioned in it. The proposed Supervisor/in-charge must have three to five years of installation experiences similar to the requested solar collector panels installation work.

14.4 List out the projects that you have completed in last three years (2023 to 2025) similar to this requested solar collector panels installation work. Provide details of the work you performed on each project.

14.5 Submit a Gannt chart for the entire requested work activities indicating with sub-activities including but not limited to procuring the required materials, installation and commissioning of the system.

14.6 Provide brochure/data sheets for the following proposed materials:

• Copper pipe

• Isolation valves, balancing valves, drain valves, pressure relief valves

• Thermal insulation

• Cladding

14.7 Submit Quality and Risk assessment plan associated with requested work limited to three pages for each plan.

14.8 Confirm that your company has all the required necessary trained and experienced personnel to complete the requested work and will not use any sub-contractor for any portion this contract work.

14.9 Copy of valid commercial license of your company that authorizes your company to perform the requested service.

14.10 Copy of Workmen Compensation certificate.

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY

REFERENCE. (SEE SF-1449, BLOCK 27A)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JAN 2026)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2020)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL

2014)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (AUG 2025)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JAN 2026)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED

(JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2026)

52.223-23 SUSTAINABLE PRODUCTS (JAN 2026)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.232-29 TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

(End of clause)

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices electronically to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

The Contractor shall send electronic copy of invoices to USMissionUAEInvoices@state.gov marking attention to The Financial Management Officer (FMO).

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c) mailto:USMissionUAEInvoices@state.gov observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(a) The COR for this contract is Contracts Management Specialist.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation/RFQ number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, Representations, and Certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

1. Name of a Project Manager (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English;

2. Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing; in United Arab Emirates or plans to establish an office within 30 days of contract award. Copy of the following shall be submitted.

a) Trade License/Commercial License

b) Value Added Tax (VAT) Registration Certificate with TRN (if available).

3. The offeror shall provide proof of SAM registration to include the SAM UEI number/

Offeror Identification.

4. List of clients over the past three years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in United Arab Emirates then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

5. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

6. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

7. The offeror’s strategic plan for plan for Safety inspection services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work

Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

(e) Risk Assessment Plan associated with requested work.

8. The offeror shall submit audited financial statement for the past three years.

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (NOV 2025) –

ALTERNATE I (NOV 2025)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.237-1 SITE VISIT (APR 1984)

The site visit will be held on July 30, 2023, at 9:30 am (local time) at U.S. Embassy Abu Dhabi at the following address. Prospective offerors/quoters shall submit duly filled Gate Pass Request Form (see attached) via email at AbuDhabiContracts@state.gov by July 27, 2026, at 10:00 am (local time) along with ID copies of its delegated staff, to arrange entry to the building.

United States Embassy Embassies District Plot 38, Sector W59-02 Airport Road (18) at Rabdan 29th Street Abu Dhabi, United Arab Emirates

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-4 EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD

(JAN 2026)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl mailto:AbuDhabiContracts@state.gov

THE FOLLOWING DOSAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/GA/AMD) or a Regional Procurement Support Office, the A/GA/AMD Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman Management Counselor, at +971-2-4142334. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of Global Acquisitions (A/GA), Suite 1060, SA-15, Washington, DC 20520.

mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

SECTION 4 - EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The quoter shall submit a completed solicitation, including Sections 1 and 5.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section 3.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

• Be otherwise qualified with the SAM registration/Offeror Identification

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.204-90 OFFEROR IDENTIFICATION (JAN 2026)

If the Offeror will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used…