Pouring_Rights_&_Beverage_Vending_Machines_RFP_(Addendum_#1_Revision).pdf

2026-042

POURING RIGHTS & BEVERAGE VENDING MACHINES RFP

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Pouring Rights & Beverage Vending Machines RFP

I. Introduction II. Scope of Work

III. Evaluation Criteria IV. Pricing Proposal V. Submittal Requirements

VI. General Provisions VII. Vendor Questionnaire

Attachments:

A - Mt. SAC Enrollment & Demographics Data

B - Pepsi Net Revenue

C - FCV Pepsi Sales

D - 2025 Pepsi Net Revenue

E - Sponsorship Sample Agreement 2.19.26

Request For Proposal #2026-042 Title: Pouring Rights & Beverage Vending Machines RFP

1. Introduction

Request for Proposals for : Pouring Rights & Beverage Vending Machines RFP, (2026-042)

1.1. Summary

Mt. San Antonio College is is seeking to retain qualified Supplier(s) to provide Pouring Rights and

Beverage Vending Machine services. It is the intent of the District to enter into a five-year contract with one or more beverage providers who will deliver high quality products, equipment and services. Pouring

Rights refers to the right to supply all carbonated and non-carbonated, non-alcoholic beverages for resale, distribution, and merchandising. The selected company or companies (“Proposer,” “Supplier,” or

“Contractor”) will be expected to create a comprehensive, integrated beverage program that will increase customer satisfaction by providing quality products and state-of-the-art equipment, while achieving growth and profitability in beverage sales. The College reserves the right to make an award for all the beverage categories to a single supplier or make an award for any combination of beverage categories to one or more suppliers, at the sole discretion of the College. The entirety of this RFP sets forth the District’s requirements in detail. All responses should be submitted in accordance with the terms and conditions contained in the foregoing document.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over

40,000 full-time equivalent credit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

Mt. San Antonio College currently provides beverage vending machine services and beverage dispensing

(pouring) services across campus to support students, faculty, staff, and visitors. These services include the installation, operation, maintenance, and servicing of beverage vending machines, as well as the supply of non-alcoholic beverages for food service and dining locations.

The District has identified the need to re-evaluate its beverage services to ensure continued operational efficiency, product availability, and revenue generation. Establishing a new agreement will allow the

District to maintain reliable beverage services while ensuring compliance with District policies, applicable education and public contract codes, and sustainability objectives.

A comprehensive Pouring Rights and Beverage Vending Machine Services agreement allows the District to:

• Provide consistent access to beverage products campuswide;

• Ensure proper maintenance, stocking, and servicing of vending equipment;

• Generate commission-based revenue to support student programs, auxiliary services, or District operations;

• Incorporate sustainability, recycling, and energy-efficiency standards aligned with District goals;

and

• Establish clear service levels, pricing structures, and reporting requirements.

Following a competitive procurement process in accordance with District and legal requirements, the selected vendor(s) will provide beverage vending machine services and beverage pouring products for designated campus locations. The agreement will define the scope of services, term, pricing, commissions, performance standards, and responsibilities of both parties.

Approval of this item will authorize the District to enter into a Pouring Rights and Beverage Vending

Machine Services agreement(s), ensuring uninterrupted beverage services and continued revenue opportunities for the District.

1.3. Timeline

Release Project Date February 20, 2026

Pre-Proposal Meeting (Mandatory) March 11, 2026, 9:00am

Zoom link to be provided

Request for Information Cut Off March 18, 2026, 2:00pm

Submit Proposals No Later than: April 8, 2026, 2:00pm

Interviews (optional) May 8, 2026

Recommendation for Award June 4, 2026

Contract to Start: July 1, 2026

2. Scope of Work

2.1. Definition of Terms

• The designation of District refers to the Mt. San Antonio Community College District (Mt. SAC), a political subdivision of the State of California.

• The term “Proposers” refers to Firms that elect to submit proposals for Vending and/or Pouring

Rights for Beverage Products.

• The terms "Proposer", "Supplier", "Contractor", and "Vendor" shall be used interchangeably within this document.

• The terms "Contract" and "Agreement" shall be used interchangeably within this document.

• Throughout this document, the term “District” shall be used to designate the rights and responsibilities of Mt. San Antonio Community College District.

• The term “Proposer” shall be used to designate the rights and responsibilities of the successful firm responding to this RFP.

• “Beverages” mean all carbonated and non-carbonated natural or artificially flavored non-alcoholic beverages, including sodas, juices, cold teas, bottled water, sports drinks, and cold packaged coffee drinks, except that “Beverages” do not include the following:

o Plain or flavored milk of any kind (e.g., cow, goat, almond, soy, rice) and milk products.

o Vegetable juices, smoothies, and drinks.

o Non-carbonated fruit juices in dairy containers.

o Fruit drinks (e.g., juices, aides, smoothies) squeezed or made fresh at dining services venues.

o Fresh-brewed coffee, cold brewed coffee, and tea products.

o Hot coffee, tea, and chocolate.

o Soup.

o Water in 1-gallon or larger containers, including water coolers.

o Tap water, or, o Specialty Beverage Products not available by Supplier.

2.2. Contractor Rights

The Contractor will be granted the right, license, and obligation to:

A. Supply Beverages: (a) to Mt. SAC's dining and food services provider (b) at on-site catering events under the auspices and control of Mt. SAC (c) in Mt. SAC's on-campus beverage vending machines, (d) at campus dining and food service locations, on-campus convenience store locations, kiosks, pop-ups and (e) at on-campus athletic, cultural, and other on-campus events.

B. Supply, deliver, install, and repair all beverage equipment at locations serving the Supplier’s beverages.

C. Supply Mt. SAC with beverage cups, containers, lids, and carbon dioxide, provided, that

Contractor’s prices for such items are competitively priced; if available cups, containers, and lids shall be “eco-friendly,” compostable or made of recycled materials as deemed appropriate by the College.

The Supplier will also be granted the right and license to negotiate certain Mt. SAC trademarks with beverages sold at the campus.

With respect to newly developed, produced or purchased products, not available as of the date an

Agreement is entered into between Mt. SAC and the Supplier, both parties mutually agree to discuss the availability of these products and any additional terms and conditions regarding their availability at Mt.

SAC. The Supplier may be granted such other rights and licenses, as proposed by Supplier, and accepted by Mt. SAC. For example, the Supplier may be granted beverage sponsor status for athletic events, concerts and theatrical events and such other programs and activities at Mt. SAC, subject to an approved proposal.

The Supplier’s rights WILL NOT include or pertain to:

A. Advertising in college student newspapers and publications, or sponsorship of programs on any student-run college radio station.

Nothing in the Contract shall prevent or prohibit on-campus consumption by Mt. SAC students, faculty, staff, or their guests of beverages competitive with beverages supplied by Supplier and purchased outside a Mt. SAC location for personal consumption or for consumption by their group, office, or organization, and not for resale or distribution.

Mt. SAC has a diverse population of students, faculty, and staff, many of whom favor beverage types and flavors that may be available only from specialty manufacturers or distributors. To the extent that the Supplier is unable to provide these “Specialty Products, or a substantially similar product that is acceptable to Mt. SAC, Mt. SAC reserves the right to make “Specialty Products” available through other suppliers. Proposers must include in their Proposal a plan for the supply of “Specialty Products” or substantially similar products.

2.3. Quality of Work

The Proposer shall be responsible for the performance of all work as specified herein and shall guarantee that work will meet or exceed the specifications as set forth herein. If it is determined by the

District that such services and/or materials do not meet requirements of the District, the Proposer shall be required to correct the same at their own expense.

2.4. Mandatory Equipment Specification Criteria

A. Product Mix.

o Supplier shall provide for retail sale a mix of beverage products and packages as agreed by the parties. New items will be jointly determined by the Supplier and the Mt. SAC, and if appropriate, the Food Services Vendor (“FSV”) and Vending Services Vender (“VSV”), if necessary, at the time of the introduction.

o Beverage Vending Prices cannot be increased without Mt. SAC's consent.

B. Beverage Equipment.

o Supplier must supply, deliver, install, and repair all Beverage Equipment at no cost to Mt.

SAC, including coolers, beverage vending machines, fountain equipment and related piping/tubing/connections etc. to make all of Supplier’s equipment operationally ready. At the time of installation, all Beverage Equipment must be new, heavy-duty commercial, EnergyStar® qualified, and of the latest model available from a nationally known manufacturer, or Supplier must provide a proposed schedule for phasing in such machines. Each beverage vending machine shall interface and accept Mt. SAC “ONECARD”

(or any future replacement), as well as accept credit, debit, ApplePay© or other “smart card” payment systems.

o All beverage equipment is and will always remain the property of Supplier

C. Preventative Maintenance.

o Supplier must establish and abide by a preventative maintenance program for all Beverage

Equipment and related equipment such as replacement and/or cleaning of syrup lines.

D. Service Calls.

o Supplier must, at its expense, maintain Beverage Equipment in good working order and must promptly make repairs. Detail and describe service levels, escalation procedures and maintenance response times.

E. Royalties and Other Consideration.

o In consideration of the rights granted, Supplier shall pay Mt. SAC royalties and other consideration as agreed to by the parties.

F. Laws and Regulations.

o Supplier shall comply, and ensure that its staff complies, with all applicable laws, rules and regulations governing Pouring Rights and all applicable provisions of the Contract; including but not limited to Mt. SAC’s rules and regulations and the laws of the State of California and any applicable local laws.

2.5. Health, Wellness and Sustainability

Supplier shall work with Mt. SAC to support and implement beverage industry trends and best practices regarding healthy and nutritious beverage products, as well as campus awareness campaigns and initiatives related to sustainability. Proposers shall demonstrate a strong commitment to sustainability and environmental responsibility.

Minimum Requirements are below:

1. Sustainable Packaging

• Availability and percentage of recyclable, compostable, or reusable packaging options.

• Efforts to reduce single-use plastics.

• Use of post-consumer recycled (PCR) content in bottles, cans, and packaging materials.

• Plans to transition toward more sustainable packaging during the contract term.

2. Waste Reduction & Recycling Programs

• Strategies to increase recycling rates on campus.

• Support for zero-waste or waste diversion initiatives.

• Provision of recycling bins, signage, and educational materials.

• Data tracking and reporting on waste reduction performance.

3. Energy-Efficient Equipment

• Use of ENERGY STAR® or high-efficiency vending machines and coolers.

• Low-energy lighting (e.g., LED) and smart energy management systems.

• Equipment power management features to reduce off-hour consumption.

4. Water Stewardship

• Water conservation initiatives.

• Promotion of refillable bottle programs and hydration stations.

• Support for reusable container incentives or refill campaigns.

5. Sustainable Operations & Distribution

• Fuel-efficient or alternative fuel delivery vehicles.

• Optimized delivery routes to reduce emissions.

• Local warehousing and distribution practices that minimize environmental impact.

6. Education & Campus Engagement

• Sustainability-focused marketing campaigns.

• Collaboration with student organizations or sustainability committees.

• Participation in campus Earth Day or environmental awareness events.

7. Reporting & Continuous Improvement

• Ability to provide annual sustainability reports specific to the District.

• Measurable goals and key performance indicators (KPIs).

• Commitment to continuous improvement throughout the contract term.

2.6. Vending Machines

A. The Proposer shall provide at no charge and install, at its expense, at the locations set forth in this RFP, the number and types of vending machines specified and any other mutually agreed upon future locations. If utility facility modifications are required, the cost of those modifications will be the Proposer’s responsibility.

B. Monitor supply levels and restock when inventory is low. Real-time monitoring capability for restocking.

C. The District shall have the right to determine at any time during the period of the agreement that any of the vending machines are no longer required. Machines that are no longer required shall be promptly removed by the Proposer at the Proposer’s expense.

D. All vending machines furnished shall be equipped so as to provide thermal overload protection.

In addition, all machines shall be equipped with necessary safety devices which shall be maintained in operating condition at all times. All machines shall be approved by the

Underwriter’s Laboratories, Inc., the National Sanitation Foundation, and the National

Automatic Merchandising Association.

E. The Proposer shall at all times, at its expense, maintain the vending machines, including any meters, electronic monitoring systems, electronic sales equipment and special attachments, in proper working order and promptly make all necessary repairs and replacements of parts.

F. The Proposer will maintain the vending machines, material handling equipment and service vehicles in a clean, attractive and sanitary condition to the satisfaction of the district.

G. All products requiring refrigeration and/or freezing are to be transported and maintained at proper temperatures from point of origin to point of delivery.

H. The District shall have the right to inspect any and all vending equipment at any time for sanitation and housekeeping reasons and conduct bacteriological examinations of the vending machines and products vended that the District deems appropriate. To this end, the Proposer will supply the District, a designated representative with the necessary means to access all vending machines. The District agrees to notify Proposer in advance whenever such access is required.

I. A schedule will be provided by Proposer that details how vending machines will be improved upon, changed out or upgraded.

J. Any equipment that repeatedly malfunctions during the contract period shall be removed and replaced with new equipment.

K. The Proposer will be required to provide its complete line of carbonated and noncarbonated retail packaged products including but not limited to soda, fruit juice, punch, tea and isotonic products. It will be decided upon which products are to be dispensed by Proposer and the college designee.

L. If and when the Proposer enters new beverage categories (i.e. canned energy drinks), produces new beverage products or makes changes to existing products, the college designee and the

Proposer will decide whether those beverage products will be sold on campus during the term of the agreement.

M. Proposer agrees to provide a statement report of all vending sales for each machine to the district by the 5th business day of the month for the previous month. Commissions due to the district must be paid on a monthly basis by the fifteenth calendar day of the following month.

Proposer agrees to pay interest for any commissions not paid on time at a rate of 1.5% per month for each month or partial month payment if late or the maximum interest rate allowed by law, whichever is lower. Any monies due, which are not paid within sixty (60) days of due date will terminate this agreement upon election by the District. The statement shall list beverage sales in detail and totals for each type.

N. The Proposer shall supply vending machines that are able to accept coin and dollar bills.

Machines throughout the District shall also have the ability to accept Discover, American

Express, Visa and MasterCard for beverage purchases. Such machines should be agreed upon by each college designee. The machine’s ability to provide near field communication (NFC) transactions such as Apple Pay or Android Pay is highly desirable. The ability to connect to an

APP that gives discounts, rewards, etc., is desirable as well. Proposer shall comply with Payment

Card Industry Data Security Standards (PCI DSS) and shall provide certificate upon request.

O. Machines that allow users to request reimbursements for malfunctioning equipment on-screen

(reduced need for petty cash refunds) are preferable.

P. The Proposer shall provide an identification number and decal on each machine providing the telephone number for emergency service and customer refund information.

2.7. Technical Specifications

A. At the time of installation, each Beverage vending machine must be new, heavy-duty commercial, and of the latest model available from a nationally known manufacturer.

B. Each Beverage vending machine must be installed with a non-resettable counter that correctly identifies the number of products dispensed and the amount of revenue received.

C. Each Beverage vending machine must accept coins and dollar bills and make change. Coin and bill accepters and changers must be Mars Electronics (MEI)/Conlux, Coinco®, or approved equal.

D. Each Beverage vending machine must include card readers that accept credit, debit, ApplePay© or other “cash payment cards” or systems.

E. Each Beverage vending machine must be user-friendly and EnergyStar® qualified.

2.8. Fountain Equipment

A. State of the art post-mix dispensers per the criteria described below will be provided at no cost to the District for all current locations and any mutually agreed upon future locations.

B. Dispensers will be high volume machines with ice dispensers incorporated into the machine. The dispensers shall have the ability to dispense carbonated water. The dispenser’s motor shall have the highest functioning horsepower and be no less than 1/3 H.P., completely self- contained.

Machines shall have capability for automatic ice makers to be mounted on top of dispenser when requested by the college and space permits. Dispensers will be provided at no cost to the

District for all current locations and any mutually agreed upon future locations.

C. All dispensers must be equipped with locks and/or shut off devices and where necessary separate water supply shut off valves and water line filters.

D. The supply and delivery of all syrup and over the counter products shall be handled at no charge by the Proposer and will be made on a mutually agreeable delivery schedule and frequency.

E. CO2 tanks of twenty (20) or fifty (50) pound capacity with capped faucets shall be provided at no charge to the District. The charge for CO2 shall be provided at no additional cost and shall not be included in the price for carbonated beverages.

F. All beverage contact surfaces, including concentrate area, mixing valves and dispensing nozzles must permit easy and full disassembly for routine cleaning and sanitizing.

G. The District will provide all necessary electrical and plumbing hook-ups as required.

H. Proposer shall comply with all appropriate legislative demands as they may arise.

I. All equipment must be new or newly manufactured by OEM (Original Equipment Manufacturer) and state of the art and remain in that condition throughout the life of the contract. The successful respondent shall recommend and provide equipment upgrades and additional equipment at no cost to the District throughout the life of the agreement.

J. The Proposer will be required to provide its complete line of carbonated and non-carbonated beverage products including but not limited to soda, fruit juice, punch, tea and isotonic products. It will be decided upon which products are to be dispensed by Proposer and the college designee.

K. If and when the Proposer enters new beverage categories (i.e. canned energy drinks), produces new beverage products or makes changes to existing products, the district representative and the Proposer will decide whether those beverage products will be sold on campus during the term of the agreement.

L. The Proposer shall at all times, at its expense, maintain the fountain equipment, including any and all pumps, regulators, CO2 attachments, ice bins, ice makers, water and syrup lines and special attachments, in proper working order and promptly make all necessary repairs and replacements of parts.

2.9. Retail Sales Program

A. The Proposer shall supply, install, service and maintain all equipment necessary to promote the sale of beverages at District retail facilities at no charge to the District.

B. All equipment supplied to support retail sales including, but not limited to, visual display coolers must be new and remain state-of-the-art throughout the term of the contract.

C. The District will supply all necessary electrical installations at each location.

D. The successful respondent shall recommend and provide equipment upgrades and additional equipment at no cost to the District throughout the life of the agreement.

E. The Proposer will be required to provide its complete line of carbonated and noncarbonated retail packaged products including, but not limited to, soda, fruit juice, punch, tea and isotonic products. It will be decided upon which products are to be dispensed by Proposer and college designee.

F. If and when the Proposer enters new beverage categories (i.e. canned energy drinks), produces new beverage products or makes changes to existing products, the district representative and the Proposer will decide whether those beverage products will be sold on campus during the term of the agreement.

G. Special delivery times for special events should also be available to the District.

2.10. Proposer's Personnel

A. Proposer agrees that their lead vending employee and relief employee will have cell phones, radios or other communication devices and have authorization and access to resolve most vending out-of-stock, malfunction or similar issues.

B. It is expected that Proposer will provide emergency repair/service personnel who will respond to service request(s) within 24 hours.

C. The District agrees to arrange with each college the appropriate access guidelines that the

Proposer will be obligated to follow. Proposer agrees to comply with all posted campus speed, traffic and parking requirements and to be responsible for the proper use of all issued gate openers and access keys.

D. It is desired that employee uniforms be provided by the Proposer that easily and appropriately identifies the Proposer and employees. Proposer is responsible for all costs attendant to providing, cleaning, and replacing uniforms.

E. Proposer’s personnel shall observe all campus regulations for driving, parking, and work behavior while on campus.

F. The Proposer is an independent contractor and not any employee of the District.

G. The Proposer is solely responsible for the actions and behaviors of its employees.

H. Proposer shall comply with all government regulations related to the employment, compensation and payment of personnel.

I. Proposer shall furnish the necessary number of employees to provide daily service to the

District’s colleges in accordance with the District academic calendar.

J. The Proposer shall not employ on this account any unfit person or anyone not skilled in the work assigned to her/him and shall devote only its best qualified personnel to work under this contract. Should the District deem anyone employed under any contract which may arise as a result of this RFP to be incompetent or unfit to perform their duties and so inform the Proposer, the Proposer shall immediately remove such person from this work and such individual shall not again, without prior written permission of the District, be assigned to work under this contract.

K. Contractor must provide an experienced and qualified Staff in numbers sufficient to ensure efficient, hygienic, and orderly performance of the Beverage Services. Contractor’s Staff must maintain proper standards of courtesy, service, and professionalism in dealing with Mt. SAN.

Contractor is required to certify that Contractor and any employees or agents performing services for Mt. SAC on behalf of Contractor have not been convicted of any misdemeanor sex offense or any felony. In the event Contractor or any employee or agent performing services for

Mt. SAC on behalf of Contractor is convicted of such, Contractor shall immediately notify Mt.

SAC in writing and remove said individual from performing services hereunder.

L. Contractor must promptly remove and replace any Staff member that Mt. SAC, in its judgment, deems to be unsatisfactory.

2.11. Utilities

A. The District agrees to arrange with the colleges to provide all necessary utilities at no cost to the Proposer. It is understood that District approvals are required for all installations.

B. The District will make every reasonable effort to inform Proposer of scheduled utility shutdowns, unexpected utility failures or vandalism but will not be liable for loss of product or equipment.

C. Proposer agrees to supply, install and maintain utility cords, tubing, etc., so as to comply with all applicable health, safety and building code requirement(s).

2.12. Taxes, Permits, Licenses and Fees

A. Proposer agrees to assume complete liability for all taxes, permits, licenses and fees applicable to its property, income and business arising out of or in connection with the performance of the agreement.

B. Proposer shall obtain all necessary permits and licenses for the installation and operation of all equipment including the vending machines, retail coolers and fountain equipment in its name and at its expense.

C. Proposer will not be reimbursed by District for any direct or indirect tax imposed on it by reason of the agreement.

2.13. Payments

A. Any initial up-front payments shall be provided by the Proposer to the District within sixty (60) days from the date of the contracts full execution.

B. After initial payments, the Proposer shall provide all yearly payments to the District by no later than July 31st of that year.

2.14. Refunds

A. Proposer shall provide an acceptable customer refund policy, procedure and execution plan for vending machines.

B. Proposer will process refunds within seven (7) calendar days of the occurrence.

C. For tracking commissions, refunds and vending machine failures, the Proposer will develop policy, procedures and execution plan that will identify the performance of machines, type of machines, and location.

2.15. Mandatory Service Requirements

A. At no cost to the District, Proposer shall provide 24 hour, 7 days a week on-call maintenance and repair service for its equipment. All service and maintenance calls must have less than a 24 hour response time.

B. Proposer will maintain a program of regular preventive maintenance and replacement of worn, damaged or malfunctioning equipment. Proposer will make regular routine inspection of the equipment locations to check consistency of beverages and make adjustments as necessary.

Syrup lines should be cleaned and flushed on a regular basis.

C. Proposer shall maintain account in regards to correct pricing, beverages and paper supplies being available to the account. A quarterly review meeting between Proposer and college designee to discuss marketing, new promotions and general account review is desired.

D. The Proposer and college designee will work together to develop weekly direct delivery schedules and times that are mutually acceptable to fulfill the beverage demands of the colleges. Proposer shall ensure that products are made available at all times and appropriate stocking levels are met. This is to include, but is not limited to, syrup, CO2 containers, CO2 gas, carbonated and non-carbonated soft drinks in bottles and cans, cups, lids, straws, and vended products.

E. Display coolers must be merchandised weekly.

F. Equipment that cannot be returned to full service within three (3) working days of notification shall be replaced with equipment similar in design and quality within seven (7) calendar days.

G. All wrappings, boxes, etc., which are necessary to stock products into the equipment and machines, shall be removed by the Proposer from the college property by Proposer and not deposited into any campus trash.

H. Proposer will maintain a record of cleaning and sanitizing each machine and records shall be made available to the District upon request.

2.16. Volume Usage

Volume, usage breakdowns for past years available upon request.

3. Evaluation Criteria

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

The College is requesting proposals from vendors with evidence of experience on three projects of similar scope within the last five years.

Vendor's approach to excellence in presentation, quality control, training, personnel policies, maintenance, and financial reporting to the client.

Points Based 25 (25% of Total)

2. Strategies, Methodologies, and Plans

Contractor provided the following:

A. Strategies, methodologies and operational plans to support the scope of operation identified in the

RFP.

B. Summarized the quality and level of vending, packaged bottles & cans and post-mix related services.

C. Proposed the frequency and schedule for delivery, inventory stocking, and merchandising

D. Presented a quality and innovative beverage and vending program that demonstrates a commitment to meeting the needs of the District.

E. Listed the equipment proposed to meet the District’s needs broken down by location.

F. Identified if your firm has any exceptions to the service and maintenance commitments listed in the scope of this RFP.

G. Explained how your Firm’s approach will support the District’s goal of improving sustainable practices such as reduced plastic, reduced energy consumption and the increased use of biodegradable materials.

H. Verified and explain how your firm would be willing and able to deliver large quantities of water upon request, especially in the event of a natural disaster or other emergency.

I. Verified that your firm will be able to provide the products, equipment, services, and all other aspects of this

RFP identified in the Scope of Work

(failure to meet all requirements identified in the Scope of Work may

Points Based 30 (30% of Total) result in the Proposal being unresponsive).

J. Identified any additional services not identified in the Scope of Work that would be provided at no cost to the

District.

K. Identified and explain the benefits of any advertising or marketing opportunities and/or services that would be made available at no cost to the District.

o Mt. SAC has a stadium complex with state-of-the-art facilities to enable the college to host playoff and championship events, graduation ceremonies, cultural events, relays, and concerts as well as charitable and community activities.

Stadium features will include an

10,000-seat capacity, nine lane

Olympic grade track, several practice fields, a large concessions area with five transaction windows, and a state of the art Daktronics LED video board.

o The Aquatics Center has a capacity for 2,000 spectators, a diving pool and an Olympic-size pool for lap swimming and water polo, and multiple LED video boards.

L. Explained how your firm would work with the District to manage the following:

o Equipment for the stadium o Product selection and volume for the stadium o Advertising and marketing for the renovated cafeteria

3. Timeline/Duration

Proposers provided a detailed implementation schedule identifying the estimated duration required to complete each major activity associated with the Pouring Rights and

Beverage Vending program. The timeline should reflect the Vendor’s prior experience with comparable higher education institutions and demonstrate a realistic path to full operational status.

At a minimum, responses must include:

A. Activity-by-Activity Duration

Estimates Provide estimated timeframes (in calendar days or weeks) for completion of each key activity, including but not limited to:

o Contract execution and kickoff meeting o Site surveys and campus coordination o Equipment removal (if applicable) o Equipment delivery and installation o Product loading and merchandising setup o POS/system integrations (if applicable) o Marketing and promotional launch o Staff training and stakeholder orientation

B. Overall Target Completion Date Identify the Vendor’s proposed overall implementation period from

Notice of Award to full program launch (Go-Live), based on the

Vendor’s experience with similar transitions.

Points Based 10 (10% of Total)

C. Critical Path Milestones Highlight major milestones and dependencies that could impact the schedule and explain how the

Vendor will manage those milestones to ensure timely completion.

D. Transition Coordination Describe how the Vendor will coordinate with the District and any incumbent provider to minimize service disruption during the transition period.

E. Contingency Planning Explain strategies to address potential delays (e.g., supply chain issues, construction schedules, academic calendar constraints) while maintaining the proposed target completion date.

Proposers should present the information in a clear format, such as a table or Gantt-style schedule, demonstrating their ability to implement the program efficiently and achieve full operational status within the proposed timeframe.

4. Contributions Points Based 25 (25% of Total)

5. Understanding of Mt. SAC Campus

Proposer demonstrated a clear and thorough understanding of Mt. SAC’s campus environment, student population, operations, and community culture.

At a minimum, responses should address the following:

A. Campus Profile Awareness Demonstrate knowledge of the size, demographics, and diversity of the student population, including traditional students, dual enrollment, continuing education, athletics, and campus event audiences.

B. Operational Environment Describe your understanding of the campus layout, high-traffic areas, instructional and athletic facilities, dining locations, vending placement considerations, and seasonal enrollment fluctuations.

C. Stakeholder Engagement Identify key stakeholder groups (e.g., students, faculty, staff, athletics, auxiliary services, facilities) and explain how you would collaborate with each to ensure program success.

D. Student-Centered Approach Explain how your product mix, pricing strategy, marketing efforts, and promotional programming will align with student affordability, wellness initiatives, and campus culture.

E. Event & Athletics Support Describe your approach to supporting campus events, athletic programs, student activities, and community gatherings through sponsorships, promotions, and on-site activation.

Points Based 5 (5% of Total)

6. Local Representation

Proposers shall describe their local presence and ability to provide ongoing, responsive service to the District.

At a minimum, the response should include:

A. The location of the proposer’s nearest regional and/or local office servicing the District, including address and distance from campus.

B. Average response times for routine service calls and emergency repairs.

C. Inventory storage and distribution capabilities within the local area.

D. Description of any local hiring practices, partnerships, or community engagement efforts that benefit the surrounding community.

E. Commitment to on-site presence during campus events, peak periods, and special programs.

Proposers should clearly demonstrate their capacity to provide consistent, high-quality service and maintain strong working relationships through an established and accessible local support structure.

Points Based 5 (5% of Total)

4. Pricing Proposal

ONE-TIME SIGNING BONUS

Line Item Description Unit of Measure Amount

POURING AND DISTRIBUTION RIGHTS - ALL BEVERAGE POURING, VENDING, AND RETAIL

1 One Time Signing Bonus EA

ANNUAL CASH SPONSORSHIP

Line Item Description Unit of Measure Amount

2 YEAR 1 (JULY 1 - JUNE 30): 2026-2027 DUE DATE: JULY

31, 2027

YR

3 YEAR 2 (JULY 1 - JUNE 30): 2027-2028 DUE DATE: JULY

31, 2028

YR

4 YEAR 3 (JULY 1 - JUNE 30): 2028-2029 DUE DATE: JULY

31, 2029

YR

5 YEAR 4 (JULY 1 - JUNE 30): 2029-2030 DUE DATE: JULY

31, 2030

YR

6 YEAR 5 (JULY 1 - JUNE 30): 2030-2031 DUE DATE: JULY

31, 2031

SCHOLARSHIPS

7 YEAR 1 (JULY 1 - JUNE 30): 2026-2027 DUE DATE: JULY

31, 2027

YR

8 YEAR 2 (JULY 1 - JUNE 30): 2027-2028 DUE DATE: JULY

31, 2028

YR

9 YEAR 3 (JULY 1 - JUNE 30): 2028-2029 DUE DATE: JULY

31, 2029

YR

10 YEAR 4 (JULY 1 - JUNE 30): 2029-2030 DUE DATE: JULY

31, 2030

YR

11 YEAR 5 (JULY 1 - JUNE 30): 2030-2031 DUE DATE: JULY

SIDELINE KITS

22 YEAR 1 (JULY 1 - JUNE 30): 2026-2027 DUE DATE: JULY

31, 2027

YR

23 YEAR 2 (JULY 1 - JUNE 30): 2027-2028 DUE DATE: JULY

31, 2028

YR

24 YEAR 3 (JULY 1 - JUNE 30): 2028-2029 DUE DATE: JULY

31, 2029

25 YEAR 4 (JULY 1 - JUNE 30): 2029-2030 DUE DATE: JULY

31, 2030

YR

26 YEAR 5 (JULY 1 - JUNE 30): 2030-2031 DUE DATE: JULY

TITLE SPONSORSHIP TO RELAYS

27 YEAR 1 (JULY 1 - JUNE 30): 2026-2027 DUE DATE: JULY

31, 2027

YR

28 YEAR 2 (JULY 1 - JUNE 30): 2027-2028 DUE DATE: JULY

31, 2028

YR

29 YEAR 3 (JULY 1 - JUNE 30): 2028-2029 DUE DATE: JULY

31, 2029

YR

30 YEAR 4 (JULY 1 - JUNE 30): 2029-2030 DUE DATE: JULY

31, 2030

YR

31 YEAR 5 (JULY 1 - JUNE 30): 2030-2031 DUE DATE: JULY

TITLE SPONSORSHIP TO CROSS COUNTRY

32 YEAR 1 (JULY 1 - JUNE 30): 2026-2027 DUE DATE: JULY

31, 2027

YR

33 YEAR 2 (JULY 1 - JUNE 30): 2027-2028 DUE DATE: JULY

31, 2028

YR

34 YEAR 3 (JULY 1 - JUNE 30): 2028-2029 DUE DATE: JULY

31, 2029

YR

35 YEAR 4 (JULY 1 - JUNE 30): 2029-2030 DUE DATE: JULY

31, 2030

YR

36 YEAR 5 (JULY 1 - JUNE 30): 2030-2031 DUE DATE: JULY

TITLE SPONSORSHIP TO GOLF TOURNAMENTS

32 YEAR 1 (JULY 1 - JUNE 30): 2026-2027 DUE DATE: JULY

31, 2027

YR

33 YEAR 2 (JULY 1 - JUNE 30): 2027-2028 DUE DATE: JULY

31, 2028

YR

34 YEAR 3 (JULY 1 - JUNE 30): 2028-2029 DUE DATE: JULY

31, 2029

YR

35 YEAR 4 (JULY 1 - JUNE 30): 2029-2030 DUE DATE: JULY

31, 2030

YR

36 YEAR 5 (JULY 1 - JUNE 30): 2030-2031 DUE DATE: JULY

COMMISSION SUPPORT (FULL SERVICE VENDING)

Provide schedule for commission, with a minimum guaranteed commission per year.

Line Item Description Unit of Measure % Commission Minimum

Guaranteed

Commission

37 YEAR 1 (JULY 1 - JUNE 30): 2026-2027

DUE DATE: JULY 31, 2027

YR

38 YEAR 2 (JULY 1 - JUNE 30): 2027-2028

DUE DATE: JULY 31, 2028

YR

39 YEAR 3 (JULY 1 - JUNE 30): 2028-2029

DUE DATE: JULY 31, 2029

YR

40 YEAR 4 (JULY 1 - JUNE 30): 2029-2030

DUE DATE: JULY 31, 2030

YR

41 YEAR 5 (JULY 1 - JUNE 30): 2030-2031

DUE DATE: JULY 31, 2031

PRICE INCREASE CEILING PERCENTAGE

Year 2 through 5 price increases if any for all beverage categories i.e. Vended beverages; Packaged Soft

Drinks and Post Mix.

Line Item Description Unit of Measure All Beverages

Annual Fixed Not to Exceed Combined Price Ceiling Percentage

42 Year 2: 2027-2028 YR

43 Year 3: 2028-2029 YR

44 Year 4: 2029-2030 YR

45 Year 5: 2030-2031 YR

REBATES

Rebate proposal for all beverage categories i.e. Vended beverages; Packaged Bottles and Cans and Post

– Mix Beverages.

Line Item Description Unit of Measure All Beverages

Combined Rebate Proposal

46 Year 1: 2026-2027 YR

47 Year 2: 2027-2028 YR

48 Year 3: 2028-2029 YR

49 Year 4: 2029-2030 YR

50 Year 5: 2030-2031 YR

VALUE OTHER CONTRIBUTIONS FOR AUXILARY PRODUCTS

Line Item Description Unit of Measure Contribution in

Cash or Kind

51 ENCLOSURES: Replacement of District designed and specified enclosures (e.g. branded vending machine wraps, cooler wraps, kiosk enclosures, fencing or temporary event enclosures, point-of-sale displays, etc.)

EA

Line Item Description Unit of Measure Contribution in

Cash or Kind

52 ADVERTISING OPPORTUNITIES: (e.g. digital signage ads, athletic field signage, event banners, scoreboard ads, etc.)

EA

OTHER NON-MONETARY CONTRIBUTIONS

Line Item Description Unit of

Measure Packaged

Soft Drinks Post - Mix Vended

Beverage Bottled

Water

Annual Contributions of free products

53 Year 1: 2026-2027 YR

54 Year 2: 2027-2028 YR

55 Year 3: 2028-2029 YR

56 Year 4: 2029-2030 YR

57 Year 5: 2030-2031 YR

Beverages for Free Tasting for use during Campus Events

58 Year 1: 2026-2027 YR

59 Year 2: 2027-2028 YR

60 Year 3: 2028-2029 YR

61 Year 4: 2029-2030 YR

62 Year 5: 2030-2031 YR

GROWTH INCENTIVE BONUSES

Line Item Description Unit of

Measure Required

Volume % increase from identified baseline volume

Option 1:

Fixed Lump

Sum Amount

Option 2:

Percentage of Increased

Sales

63 Year 1: 2026-2027 YR

64 Year 2: 2027-2028 YR

65 Year 3: 2028-2029 YR

66 Year 4: 2029-2030 YR

67 Year 5: 2030-2031 YR

BASELINE VOLUME

68 Identify the baseline volume EA

FLEX FUND SUPPORT (5-YEAR TERM COMMITMENT)

Line Item Description Unit of Measure Payment

Amount

69 Year 1 YR

70 Year 2 YR

71 Year 3 YR

72 Year 4 YR

73 Year 5 YR

5. Submittal Requirements

5.1. Format for Submission

It is strongly recommended that the Vendor submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the RFP shall be addressed and all requested data shall be supplied.

Responses to the vendor questionnaire will be considered the vendor's proposal. The College will evaluate the responses to the vendor questionnaire. All responses should be submitted through the vendor questionnaire, in the format requested. Responses provided in an alternate format may not be reviewed. Please respond to the vendor questionnaire in the format requested, i.e,. long answer and short answer responses should contain a direct written response, and should not provide a link to a document. Providing a link to a document in lieu of entering the response directly in the space and format requested may result in the response not being reviewed.

The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Vendor's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a

Proposal being considered as non-responsive.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Vendor's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Vendor may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

5.2. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portal online

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portal. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

5.3. Evaluation and Award of Contract

Best Value Procurement Selection Method

It is the District's intent to select a Vendor best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

https://procurement.opengov.com/portal/mtsac

It is the District’s intention to have the responsive Proposals reviewed by a selection committee, whose intention is to short-list certain Vendors to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The Vendor will be selected based on information provided in the vendor's proposal, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Vendor, the District will endeavor to contract with the

Vendor using the Agreement forms provided in this RFP. In the event that the District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Vendors selected by the District. The District reserves the right to contract for services in the manner that most benefits the

District, including awarding more than one contract if desired.

5.4. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Vendor has met the minimum requirements of the RFP.

Vendors are required to follow the proposal format requested in the RFP in order to facilitate District review.

6. General Provisions

6.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Vendor to provide additional services. In this case, the selected Vendor and the District will agree mutually on the scope and fees associated with any additional services.

6.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Wednesday, April 8, 2026 by issuance of an addendum to all Vendors following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

6.3. Alternative Proposals

Only one Proposal is to be submitted by each Vendor. Multiple Proposals will result in rejection of all

Proposals submitted by the Vendor.

6.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Wednesday, April 8, 2026. Withdrawal or modification offered in any other manner will not be considered.

6.5. Reservations

The College reserves the right to make an award for all the beverage categories to a single supplier or make an award for any combination of beverage categories to one or more suppliers, at the sole discretion of the College.

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Vendor from compliance with the other provisions of this RFP.

6.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the Vendor's expense. Information, excluding Vendor's financial information, contained therein shall become public documents subject to the Public Records Act.

6.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

6.8. Prevailing Wages

Vendor are aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain

"public work" and "maintenance" projects. The Vendor must agree to comply with and to require its subcontractors to comply with such Prevailing Wage Laws to the extent applicable. All Project cost estimates shall include such consideration.

6.9. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or Vendor representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract…