Police_Department_Administration_Building_Automation_System_Improvements_(Addendum_#3_Revision).pdf

REQUEST FOR PROPOSAL

2023-11

POLICE DEPARTMENT ADMINISTRATION BUILDING

AUTOMATION SYSTEM IMPROVEMENTS

City of Bloomington

115 East Washington Street, Suite 403

Bloomington, IL 61701

RELEASE DATE: September 26, 2022

DEADLINE FOR QUESTIONS: October 6, 2022

RESPONSE DEADLINE: October 10, 2022, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityblm https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Bloomington

REQUEST FOR PROPOSAL

Police Department Administration Building Automation System

Improvements

I. Legal Notice II. Introduction

III. Instruction to Offerors IV. Scope of Work V. Pricing Proposal

VI. Evaluation Criteria VII. Insurance Requirements

VIII. Terms and Conditions IX. Vendor Questionnaire

Attachments:

A - BAS Improvement

B - JCI Police Dept. Plans_Problem Notes

C - RFP #2023-11 Pre-Proposal Meeting Attendance 9.29.22

D - RFP #2023-11 Pre-Proposal Meeting Attendance 10.3.22

Request for Proposal #2023-11 Title: Police Department Administration Building Automation System Improvements

1. LEGAL NOTICE

1.1. Request for Proposal - City of Bloomington, Illinois

Sealed proposals will be received via the City’s e-Procurement Portal, Procurenow

(https://secure.procurenow.com/portal/cityblm), until Monday, October 10, 2022 at 2:00 pm Central time, for the following:

RFP #2023-11

Police Department Administration Building Automation System Improvements

A non-mandatory pre-bid meeting will be held on Thursday, September 29, 2022 at 10:00 am central time, at:

Police Department - 305 S. East St, Bloomington, IL

It is highly suggested that interested parties attend.

Proposal documents are to be obtained from the City's e-Procurement Portal. Offerors shall create a

FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once account registration has been completed, browse back to https://secure.procurenow.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic proposal. Only Offerors following the project, with an active account, are eligible for the contract award.

The City of Bloomington reserves the right to reject any and all proposals and to waive technicalities.

The award will not be based solely on the “low proposal.” The award will be based on the criteria for selection contained within this document.

The successful offeror will be required to provide Performance Bond and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the proposal award.

The City of Bloomington requires all Offerors doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.

Contractors shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work under this contract, and shall comply with the requirements of the Illinois

Prevailing Wage Act (820 ILCS 130/1-12) including Public Act 100-1177 effective June 1, 2019.

Misty Shafer, Senior Procurement Specialist

Monday, September 26, 2022, Bloomington, Illinois https://secure.procurenow.com/portal/cityblm https://secure.procurenow.com/portal/cityblm https://secure.procurenow.com/signup https://secure.procurenow.com/portal/cityblm

2. INTRODUCTION

2.1. Summary

The City of Bloomington, Illinois ("City") is accepting sealed proposals for 2023-11, Police Department

Administration Building Automation System Improvements to be submitted via the City's e-Procurement

Portal, ProcureNow until Monday, October 10, 2022, 2:00 pm CST.

2.2. Background

The City of Bloomington, incorporated in 1856, is a home rule unit of government under the 1970 Illinois

Constitution. The City of Bloomington is located in the heart of Central Illinois, approximately 125 miles southwest of Chicago, 155 miles northeast of St. Louis and 64 miles northeast of Springfield, the State

Capital. The City of Bloomington is the County Seat of McLean County, the largest county in Illinois

(approximately 762,240 acres). The results of the 2010 Census shows the City now has a population of

76,610 citizens. The economic strength of the City of Bloomington metropolitan area is well diversified with no single dominating industry.

2.3. Contact Information

Russel Waller

Director of Facilities

109 E. Olive

Bloomington, IL 61701

Email: rwaller@cityblm.org

Phone: (309) 434-2492

Department:

Facilities Management

2.4. Timeline

The following projected timetable should be used as a working guide for planning purposes. The City reserves the right to adjust this timetable as required during the course of this statement process.

RFP Released September 26, 2022

Pre-Proposal Meeting/Site Visit (Non-

Mandatory)

September 29, 2022, 10:00am

Police Department - 305 S. East St, Bloomington, IL

Questions Due to City October 6, 2022, 4:00pm

Response from City October 7, 2022, 4:00pm mailto:rwaller@cityblm.org tel:(309)434-2492

Proposals Due October 10, 2022, 2:00pm

Proposal Opening October 10, 2022, 2:00pm

Anticipated Award Date October 24, 2022

3. INSTRUCTION TO OFFERORS

3.1. Bid Submission

Offerors are required to submit sealed proposals via the City's e-Procurement Portal, until Monday, October 10, 2022, 2:00 pm CST.

3.2. Definition

A. "City" shall mean the City of Bloomington, Illinois.

B. “Requests for Proposals" (RFP) is a method of procurement permitting discussions with responsive, responsible offerors and revisions to proposals prior to award of contract. Proposals will be opened and evaluated in private. Award will be based on the criteria set forth herein.

3.3. Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held on Thursday, September 29, 2022, commencing promptly at 10:00 am, and will be held:

Police Department - 305 S. East St, Bloomington, IL

The purpose of the pre-proposal meeting is to allow an open forum for discussion and questioning with

City staff regarding the RFP with all prospective proposals having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of the RFP.

All prospective offerors are strongly encouraged to attend.

3.4. Questions

All questions related to this RFP shall be submitted in writing through the ProcureNow Question/Answer

Tab via the City's e-Procurement portal, on or before, Thursday, October 6, 2022 by 4:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to offerors following this solicitation on the City's e-Procurement Portal.

3.5. Addenda

Any addenda shall be posted on the City's e-Procurement Portal. Addenda notifications will be emailed to all persons on record as following this RFP. Failure of any offeror to receive any such addenda or interpretation shall not relieve such offeror from any obligation under their proposa as submitted. All addenda so issued shall become part of the contract documents.

3.6. Withdrawal of Proposal

Proposals may be withdrawn through the City's e-Procurement Portal, the responding firm may

“unsubmit” their bid in ProcureNow. After withdrawing a previously submitted proposal, the responding firm may submit another bid at any time up to the deadline for submitting bids prior to the bid opening.

Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of proposals following the proposal opening, or to cancel awards or contracts based on proposal mistakes, will be submitted in writing and will be supported by a written determination made by the Procurement

Manager. The request shall then be forwarded to the City’s legal staff for final recommendation.

3.7. Rejection of Bids

The City of Bloomington reserves the right to reject any and all bids and to waive technicalities and to accept that bid which is to be considered to be in the best interest of the City. Any such decision shall be considered final.

3.8. Bid Opening

Telephone/Fax/Verbal Offers Will Not Be Accepted.

Bids shall be publicly opened and read at the time and date set. It is the responsibility of the

Bidders/Consultants/Contractors to see that the bid is submitted in the City's e-Procurement Portal, by the specified time and date. Bids received after the time and date will not be accepted.

3.9. City's Rights

The City of Bloomington reserves the right to reject any and all proposals and to waive technicalities, and to accept that proposal which is to be considered in the best interest of the City. Any such decision shall be considered final. Proposals shall be opened in private so as to avoid disclosure of contents to competing offerors.

The Evaluation Committee may conduct discussions with any offeror who submits an acceptable or potentially acceptable proposal. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. During the course of such discussions, the

Evaluation Committee shall not disclose any information derived from one proposal to any other offeror.

The City of Bloomington reserves the right to negotiate specifications, terms and conditions, which may be necessary or appropriate to the accomplishment of the purpose of this RFP. The City may require the

RFP and the offeror’s proposal be incorporated in full or in part as Contract Documents. This implies that the RFP and all responses, supplemental information, and other submissions provided by the offeror during discussions or negotiations may be held by the City as contractually binding on the successful offeror.

When the Evaluation Committee determines an offeror’s proposal to be unacceptable, such offeror shall not be afforded an additional opportunity to supplement its proposal.

The City of Bloomington will not be liable in any way for any costs incurred by respondents in replying to this RFP.

4. SCOPE OF WORK

4.1. Improvements to the Bloomington Police Department Administration Building Automation System

See attached plans and specifications.

5. PRICING PROPOSAL

BAS UPGRADE (OPTION A)

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 BAS Upgrade in accordance with

Specifications

1 LS

2 Alternate A1 - VFD Replacement 2 Each

TOTAL

BAS IMPROVEMENT (OPTION B)

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 BAS Improvement in accordance with

Specifications

1 LS

2 Alternate B1 - VFD Replacement 2 Each

TOTAL

6. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Respondents Business Qualifications 0-5 Points 40 (40% of Total)

2. Respondents Employee Qualifications 0-5 Points 20 (20% of Total)

3. Performance History 0-5 Points 30 (30% of Total)

4. Project Management Experience 0-5 Points 10 (10% of Total)

7. INSURANCE REQUIREMENTS

7.1. Insurance - ($250,000 - $499,999.99)

Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM

Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.

All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:

A. General Liability – $2,000,000 per occurrence/$4,000,000 aggregate Bodily Injury and Property

Damage

B. Products & Completed – $2,000,000

C. Worker’s Compensation – $1,000,000 Each Accident/$1,000,000 Disease-Each

Employee/$1,000,000 Disease-Policy Limit

D. Automobile Liability – $2,000,000 with $5,000 medical payments

E. Umbrella/Excess Liability – $5,000,000

F. Errors & Omissions – $2,000,000

1. Required for contracts with Consultants for Professional Services

G. Crime & Theft Coverage – $2,000,000

1. Required when Third Party will have access to City property

7.2. General Insurance Requirements for Contractors/Bids

Prior to the commencement of work governed by any contract between the CITY and the

Contractor/contractor, the contractor shall provide the CITY satisfactory evidence of insurance coverage. A Certificate of Insurance AND any contract stating the CITY, its employees and officials as additional named insured’s will be required and will also denote the description of the job. The

Contractor’s/contractor's insurance shall be primary and non-contributory.

All insurance coverage should be placed with a solid carrier who has no less than an A- VIII Best’s Rating.

The Contractor’s program shall hold the CITY, its employees and officials harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom).

All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:

A. General Liability - $4,000,000 Bodily Injury and Property Damage (Combined Single Limit) with

$2,000,000 GL annual aggregate and will include:

1. Medical payments - $5,000

2. Premises Operations

3. Products and Completed Operations

4. Blanket Contractual Liability

5. Personal Injury Liability

6. Expanded Definition of Property Damage

B. Workers’ Compensation and Employer’s Liability –

1. $500,000 Bodily Injury by Accident

2. $500,000 Bodily Injury by Disease, policy limits

3. $500,000 Bodily Injury by Disease, each employee

C. Automobile Liability - $1,000,000 Bodily Injury and Property Damage (CSL)

(Owned, Non-owned and Hired vehicles should be included) and include $10,000 medical pay per passenger.

D. Umbrella Liability Coverage - $3,000,000 each occurrence, $3,000,000 aggregate. (These limits will be excess over all underlying coverage documents and would be the minimum required).

Increased limits may be required on “larger contracts” and would be at the discretion, and approval of the, CITY’S legal counsel.

All Liability (General Liability/Auto) insurance certificates should include a “blanket additional insured” endorsement, must specify that should described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions.

8. TERMS AND CONDITIONS

8.1. Security

The offeror represents and warrants to the City of Bloomington that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially

Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person.

The offeror further represents and warrants to the City of Bloomington that the offeror and its principals, shareholders, members, partners or affiliates, as applicable, are not directly or indirectly engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as Specially Designated National and Blocked Person. The offeror hereby agrees to defend, indemnify, and hold harmless the City of Bloomington and all City of Bloomington elected or appointed officials, officers, employees, agents, representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses including reasonable attorney’s fees and costs arising from or related to any breach of the foregoing representation and warranties.

8.2. No Proposal

Bidders/Consultants who are not able to submit a bid for this service, but wish to receive bid tabulation should "Follow" the project to receive automated notifications pertaining to this solicitation.

8.3. Delivery

F.O.B. Bloomington, IL FREIGHT PREPAID.

Delivery will be considered in making the award and the Bidders/Consultants/Offerors shall state, in the spaces provided, expected delivery after receipt of Purchase Order. Failure to meet said delivery promises without prior consent of the City Procurement Manager may be considered a breach of faith.

8.4. Local Preference Policy

The City of Bloomington has adopted a Local Preference Purchasing Policy that is applicable in the City’s competitive bidding processes, except in situations where external funding sources do not permit local preference purchasing allowances, in situations where the goods or services being purchased are available through a cooperative purchasing program, or where waived by the City. Bidders should complete the Local Preference Purchasing Policy Certificate if bidder qualifies as a local bidder under the

Policy. The Policy is in place to address, in part, responsiveness and related concerns of the City.

8.5. Prevailing Wage

The State of Illinois requires under public works contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker hereunder. This requirement is in accordance with the Prevailing Wage Act (820 ILCS 130) as amended. This shall include payment of the general prevailing rate for legal holiday and overtime work. It shall be mandatory upon the subcontractor under the

Contractor. A copy of the most current monthly prevailing wage rates by County is posted on the Illinois

Department of Labor website at https://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/2016-

Rates.aspx. This also acknowledges Public Act 100-1177 effective June 1, 2019. Note that the Prevailing

Wage rates change monthly and it is the Contractor’s responsibility to ensure the correct wage is paid.

As a prerequisite of awarding construction contracts in excess of $100,000.00, contractor(s) will provide proof of participation in apprenticeship and training programs approved and registered with the United

States Department of Labor’s Bureau of Apprenticeship and Training.

8.6. Certified Payroll Requirements (Public Act 94-0515)

Effective August 10, 2005, contractors and subcontractors on public works projects must submit certified payroll records on a monthly basis to the public body in charge of the construction project along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate for that County and that the contractor is aware that filing records he or she knows to be false is a Class B misdemeanor.

The certified payroll records must include for every worker employed on the public works project, the name, address, telephone number, social security number, job classification, hourly wages paid in each period, number of hours worked each day, and starting and ending time of each work day. These certified payroll records are considered public records and public bodies must make these records available to the public under the Freedom of Information Act, with the exception of the employee’s address, telephone number and social security number. Any contractor who fails to submit a certified payroll or knowingly files a false certified payroll is guilty of a Class B misdemeanor.

8.7. Substance Abuse Prevention on Public Works Projects Act

The successful proposer must be in compliance with the State of Illinois HB-1855 (Public Act 095-0635), which amends the Prevailing Wage Act. Before an employer commences work on a public works project, the employer shall have in place a written program, which meets or exceeds the program requirements in this Act, to be filed with the public body engaged in the construction of the public works and made available to the general public, for the prevention of substance abuse among its employees. The testing must be performed in a laboratory that is certified for Federal Workplace Drug Testing Programs by the

Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and

Human Services.

8.8. Proposal Evaluation

Products/Services will be purchased from the offeror providing the best proposal per product/service or total package, whichever is in the best interest of the City. The quality of the products/services, conformity with the specifications, suitability to the requirements, delivery terms including length of time for delivery, qualifications and references will be taken into consideration in making an award.

8.9. OSHA Requirements

The Occupational Safety and Health Act of 1970 (OSHA), “guarantees workers the right to a safe and healthful workplace.” Under Section 5(a) (1) of the OSHA Act, the employer must “furnish to each of his employees’ employment and place of employment which are free from recognized hazards that are causing or likely to cause death or serious physical harm to its employees.”

There are times when the City must hire entities and individuals (contractors) to perform services. To this end, contractors hired by the City must perform their duties in a manner that is compliant with all

State and Federal health and safety laws and industry guidelines. It is the responsibility of the contractor to ensure that their personnel and subcontractors comply with all State and Federal health and safety laws, regulations and industry guidelines, including, but not limited to those set forth by: OSHA and related regulations, the Safety Inspection and Education Act, the Health and Safety Act, the National

Institute of Occupational Safety and Health, the National Fire Protection Association, the Centers for

Disease Control, American Industrial Hygiene Association, the American Council of Governmental

Industrial Hygienists, the Environmental Protection Agency and the Department of Transportation.

8.10. Proposal Price

Please quote your best net price including delivery and discounts to meet the approval of the City. Prices shall be stated in units of quantity specified. No additional charges shall be passed to the City, including any applicable taxes, delivery or surcharges. Prices quoted shall be the final cost to the City. In case of error in the extension of prices, the unit price shall govern.

8.11. Payment Terms

If payment terms are not indicated, terms of NET 45 days shall be applied by the City. Payment terms to apply after receipt of invoice or final acceptance of the products/services, whichever is later. Payment terms offering less than 20 days for payment will not be considered. Please note: the City of

Bloomington offers Electronic Funds Transfers (EFTs) for offerors receiving multiple payments.

8.12. Investigation

Offeror’s must acquaint themselves with the policies of the City, and may do so by contacting the

Procurement Manager. All questions as to the meaning of the scope of work must be resolved prior to the proposal submission deadline. It is the Offeror’s responsibility to check with the City's e-

Procurement Portal prior to submitting their proposal to ensure that they have received all Addenda that may be issued.

8.13. Proof of License, Permit, Etc.

Offerors must provide proof of conformance with any applicable Federal/State/Local permits, licenses, certifications, etc., as stated in the scope of work/specifications section. It is the Consultant’s responsibility to inquire about requirements of performing the job with the requesting department contact person.

8.14. Criteria for Making Selection

Proposa ls may be evaluated based upon, but not limited to, criteria listed in the scope of work. These criteria shall be used by the City to determine the firm or individual(s) most qualified and best suited to perform the work. The Evaluation Committee may, in its sole discretion and in the course of its evaluation, arrange a site visit or request presentations or demonstrations with one or more selected offerors.

The City retains sole discretion to evaluate proposals and may make an award to the Contractor the City deems to have the most responsive proposal and is also in the best interest of the City. Receipt of proposals in response to its RFP does not obligate the City in any way to engage any Contractor and the

City reserves the right to reject any or all proposals, wholly or in part, at any time, without penalty. The

City shall retain the right to abandon the proposal process at any time prior to the actual execution of a contract with a Contractor, and the City shall bear no financial or other responsibility in the event of such abandonment. The City reserves the right to negotiate any and all final terms and conditions including length, scope of services, and compensation of any agreements entered into.

8.15. Proposal Form

This entire package shall be returned complete and intact with all information requested and all questions answered. The amount of the proposal shall be stated on the form(s) provided. Variations from the specification/scope of work shall be noted on a separate sheet of paper. If more space is required to furnish a description of the service offered or delivery/start terms, the offeror may attach a letter hereto, which will be made a part of the proposal.

8.16. Public Requests and Request for Confidential Treatment

Proposals become the property of the City upon submittal. All proposals will be open to the public under the Illinois Freedom of Information Act (FOIA) (5 ILCS 140) and other applicable laws and rules, unless

Proposer identifies in the proposal that certain parts of it contain proprietary information and are exempt from release under FOIA. A request for confidential treatment will not supersede the City's legal obligations under FOIA. The City will not honor requests to keep entire proposals confidential.

If Proposer requests confidential treatment of portions of its submission as proprietary information, Proposer must submit a separate, additional copy of the proposal with the requested proprietary information clearly marked. Proposer must submit the original and the marked confidential copy in order for the City to claim such an exemption under FOIA. As well, the proposer must state the listing of the provisions identified by section number for which it submits it is proprietary information and therefore seeks confidential treatment. Proposer will hold harmless and indemnify the City for all costs or damages associated with the City defending the Proposers request of its proprietary information.

Proposer agrees the City may copy the proposal to facilitate evaluation, or to respond to requests for public records. Proposer warrants that such copying will not violate the rights of Proposer or any third party.

8.17. Specifications

The Specification may, in some areas, be unique to a particular brand of product or type of service. If this situation exists, equal consideration will be given to all Offeror’s whose items, in the opinion of the

City, meets or exceeds performance in these areas.

8.18. Brand Name, Model, Scope of Work

All Offeror’s shall include with their proposal brand names, models, catalog numbers, and complete information about the items they are offering. Manufacturer's Safety Data Sheets, MSDS, are required for all chemical Proposals.

8.19. Default By Offeror

In the event of default by offeror, the City reserves the right to procure the services from other sources, and hold the offeror liable for any excess costs occasioned thereby. Additionally, a contract shall not be assignable by the Offeror in whole or in part without the written consent of the City of Bloomington.

8.20. Performance Bond & Payment Bonds

The successful offeror will be required to provide Performance & Payment Bonds in the amount equal to

100% of the contract price, within ten (10) business days after the proposal award. The Performance

Bond shall be duly authorized by an insurance company licensed to do business in the State of Illinois.

8.21. Cancellation

Failure to comply with the terms and conditions as herein stated shall be cause for cancellation of the contract. The City will give a written notice of unsatisfactory performance and the contractor or

Contractor will be allowed thirty (30) days to take corrective action and accomplish satisfactory control.

If at the end of the thirty (30) days, the City deems that the contractor or Contractor’s/Vendor's performance is still unsatisfactory, the contract shall be canceled. The exercise of its right of cancellation shall not limit the City’s right to seek any other remedies allowed by law.

8.22. Rejection of Bids, Waivers or Irregularity

The City of Bloomington reserves the right to reject any or all proposals, to waive irregularities, and to accept that proposal which is considered in the best interest of the City. Any such decision shall be final.

8.23. Protests

Any actual or prospective offeror/Contractor who is aggrieved in connection with this proposal or award may protest to the City Manager within ten (10) days of the award. The protest must be submitted in writing to the Office of the City Clerk immediately after such aggrieved person knows or should have known of the facts.

8.24. Indemnification

Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of Illinois and will survive termination of this Agreement.

9. VENDOR QUESTIONNAIRE

9.1. Authorized Person(s)*

By submitting a response to this solicitation, the bidder certifies that this Quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quote for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The bidder agrees to abide by all conditions of this quote and certifies that they are authorized to submit this quote.

*Response required

9.2. Payment Terms*

Please indicate whether you are or are not capable of accepting EFT payments. If yes, you may receive information later if this process will apply to you.

☐ Yes

☐ No

*Response required

9.3. Gift Ban Act*

By submitting a response to this solicitation, we certify that our organization, its officers, employees and agents, have not made any gifts to officers or employees of the City of Bloomington in violation of

Illinois Compiled Statutes, 5 ILCS 430/Article 10, State Officers and Employees Ethics Act (commonly known as the “Gift Ban Act”). The Act is available online at:

http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterI

D=2&SeqStart=1700000&SeqEnd=2200000.

We further certify that as a bidder, we have not violated the Bloomington City Code Chapter 2, Administration; Article I, Section 8: Officers and Employees Generally: Section 8a Prohibition on the

Solicitation and Acceptance of Gifts; and 8b State Officials and Employees Ethics Act. This section of the

Bloomington City Code is available online at https://www.cityblm.org/government/codes-ordinances.

☐ Please confirm

*Response required

9.4. Vendor Compliance with Public Act 85-1295*

The vendor certifies by signing this statement that this bid is made without prior understanding, agreement or accord with any other person submitting a bid for the same product or service and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Furthermore, the firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. Any false statement hereunder constitutes a felony and can result in a fine http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000 http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000 https://www.cityblm.org/government/codes-ordinances and imprisonment as well as civil damages. The vendor also understands that failure to sign this statement will make the bid non-responsive and unqualified for award.

☐ Please confirm

*Response required

9.5. Insurance*

Vendors providing a service or installing equipment on or about City property shall provide to the City

Clerk evidence of Comprehensive, Liability, and Workman's Compensation insurance prior to commencement of work on City property. The vendor guarantees to save the City, its agents or employees, harmless from liability of any nature or kind, for use of any copyright, composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, or which the vendor is not the patentee, assignee, or licensee.

Furthermore, the vendor hereby agrees to save and hold harmless and indemnify the City from and against all injury, death, damage, loss, claims and liability caused by or arising out of the performance of this agreement by the Vendor, its employees, agents or sub-vendors. This agreement extends to all claims, of any nature, whether made by the Vendor’s employees or third parties.

☐ Please confirm

*Response required

9.6. Certificate of Insurance*

Please upload a copy of your Certificate of Insurance.

*Response required

9.7. Non-Discrimination*

The City of Bloomington requires all Vendors doing business with the City not to discriminate against anyone on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.

Vendors shall comply with the Illinois Human Rights Act, 775 ILCS 5/101 et seq., as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal

Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), 775 ILCS

5/1-102 and constituting of a written EEO policy and a workforce profile that demonstrates its EEO practices. Furthermore, the Vendor or Vendors shall comply with the Public Works Employment

Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. The Vendor or Vendors must have a written sexual harassment policy, which meets Illinois Compiled State Statutes, 775 ILCS, 15/3.

☐ Please confirm

*Response required

9.8. Equal Opportunity Guidelines*

The City requires all Vendors doing business with the City not to discriminate against anyone on the basis of race, age, color, religion, gender, sexual orientation, ancestry, national origin, and non-job-related disabilities. This program was approved by the City Council on May 27, 1974. In accordance with this program, the City shall require that the Vendor or Vendors be familiar and comply in every respect with the provisions of this program. Information regarding the program may be obtained by contacting the Human Relations Department 309-434-2218.

☐ Please confirm

*Response required

9.9. Local Preference Purchasing Policy Certification*

The City of Bloomington has adopted a local preference purchasing policy. Under the terms of the policy local Consultants may be granted a pre‐determined preference in competitive bidding situations. Bids from qualified local Consultants may receive the following adjustment to the submitted bid:

A. 5% up to a maximum of $2,500 on bids of $10,000 up to $50,000;

B. 4% up to a maximum of $10,000 on bids of up to $250,000;

C. 3% up to a maximum of $30,000 on bids of up to $1,000,000; and

D. $50,000 on bids of over $1,000,000.

For purposes of comparison and consideration in awarding contracts the preferential discount will be applied to the low bid of all qualified local Consultants when determining the lowest responsible bid.

The City Council reserves the right to waive or amend the local preference purchasing policy in connection with any bid, when it deems it in the best interest of the citizens of Bloomington.

A Local Consultant is defined as any business that meets all of the following criteria:

A. The business has established and maintained a physical presence within the County of McLean, via the ownership or lease of a building or a portion of a building for a period of not less than 12 consecutive months; and

B. The business employs a minimum of two full time employees at the McLean County location and those employees spend the majority of their work day and work week at the McLean County location; and

C. The business is legally authorized to conduct business within the State of Illinois and the County of McLean.

The undersigned hereby certifies to the City of Bloomington that it is a Local Consultant as defined above and qualifies for the Local Consultant Preference pursuant to the City of Bloomington Local

Preference Purchasing Policy.

9.10. References*

Please provide a minimum of three (3) references to include the following for each reference:

Company Name

Contact Person

Address

Telephone Number

Email

Scope of work performed

*Response required

9.11. Proposal Form*

Bid 2023-11

Police Department Administration Building Automation System Improvements

By submitting a response to this solicitation, the proposer agrees to contract with the City of

Bloomington to provide all necessary services, labor, supervision, machinery, tools, apparatus, documents and any other means to do all the work and furnish all the materials specified in the proposal in the manner and time therein as set forth by the proposer and that the proposer will take in full payment the amount set forth hereon. The cost of all labor, material and equipment necessary for the completion of the proposed work, even though not shown or specified, shall be included in the total price for the various items shown herein.

We further agree to complete all of the above work in a complete, neat, and workmanlike manner.

Payment of prevailing wage rates as predetermined by the Bloomington City Council pursuant to the

Prevailing Wage Ordinance 2018-34 is acknowledged including Public Act 100-1177 effective June 1, 2019. The proposer certifies by signature below that it has not been barred from contracting with a unit of State or Local government in the State of Illinois as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended.

☐ Please confirm

*Response required

9.12. Apprenticeship Training*

If bid is in excess of $100,000.00, contractor(s) will provide, with their bid submission, proof of participation in apprenticeship and training programs approved and registered with the United States

Department of Labor’s Bureau of Apprenticeship and Training.

9.13. Apprenticeship Training Documentation*

Please provide your Apprenticeship Training Documentation.

*Response required

9.14. Prevailing Wage*

By submitting a response to this solicitation the vendor has read, understands and agrees to the requirements of Prevailing Wage as provided for in this solicitation.

☐ Please confirm

*Response required

9.15. Minority Owned, Women Owned, Veteran Owned, Small Business Certifi*

Please select the categories that pertain to your organization. Select all that apply.

Select all that apply

☐ Minority Owned Business

☐ Women Owned Business

☐ Veteran Owned Business

☐ Small Business Enterprise

☐ None of the Above Apply

*Response required

9.16. Subcontractor - Category Information*

By submitting a response to this solicitation, the authorized person(s) agrees to provide category information for the subcontractors utilized if they are the selected vendor on this project.

☐ Please confirm

*Response required

9.17. Other Documentation

Please upload any additional required certificates, permits, etc. pertaining to this solicitation as a single

PDF file.

9.18. Equal Opportunity Plan

9.18.1. Equal Employment Opportunity*

In the event of the bidder's non-compliance with the provisions of this Equal Opportunity Clause, the

Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights

("Department"), or the City of Bloomington's Contract Compliance Program, the bidder may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, including the City of Bloomington, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute, ordinance or regulation. During the performance of this contract, the bidder agrees as follows:

A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under-utilization.

B. That, if it hires additional employees in order to perform this bidder any portion thereof, it will determine the availability (in accordance with the Department's Rules and Regulations or those of the Human Relations Commission) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, familial status, or an unfavorable discharge from military service.

D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the bidder's obligations under the Illinois Human Rights

Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the bidder in its efforts to comply with such Act and Rules and Regulations, the bidder will promptly so notify the Department and Human

Relations Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

E. That it will submit reports as required by the Department's Rules and Regulations and Human

Relations Commission, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human

Rights Act and the Department's Rules and Regulations and those of the City of Bloomington's

Contract Compliance Program.

F. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations and those of the City of Bloomington's Contract Compliance Program.

G. That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subbidder. In the same manner as with other provisions of this contract, the bidder will be liable for compliance with applicable provisions of this clause by such subbidders; and further it will promptly notify the contracting agency, the

Department and the Human Relations Commission in the event any subbidder fails or refuses to comply therewith. In addition, the bidder will not utilize any subbidder declared by the Illinois

Human Rights Commission or Human Relation Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations including the City of Bloomington.

Failure to properly complete questions pertaining to the Equal Opportunity Plan as required as part of the submission with bid or proposal will result in your submission not being considered responsive and result in the denial of eligibility to bid or do business with the City of Bloomington for this project/services/goods. A copy of the Equal Opportunity plan for your firm should be included with this response.

☐ Please confirm

*Response required

9.18.2. Business Classification*

Please select one of the following:

☐ Corporation

☐ Partnership

☐ Individual Proprietorship

☐ Limited Liability Corporation

*Response required

9.18.3. Principal Office*

Provide the following information for your Company's principal office:

Name

Address

City, State, Zip

Major Activity of your company (product or service)

*Response required

9.18.4. EEO Policies and Practices - 1*

Is it the Company’s policy to recruit, hire, train, upgrade, and discipline persons without regard to race, sex, color, religion, national origin, age, mental and/or physical disability, and sexual orientation?

☐ Yes

☐ No

*Response required

9.18.5. EEO Policies and Practices - 2*

Has someone been assigned to develop procedures, which will assure that the EO policy is implemented and enforced by managerial, administrative, and supervisory personnel? If so, please indicate the name and title of the charged with this responsibility. If not, please type "N/A".

*Response required

9.18.6. EEO Policies and Practices - 3*

Has the Company developed a written Equal Opportunity Plan? Note: A copy of the Equal Opportunity

Plan must be submitted with this form in order to be considered eligible to do business with the /city of

Bloomington. If you would need technical assistance in developing your plan, please contact the

Community Relations Office at: (309) 434-2215.

*Response required

9.18.7. EEO Policies and Practices - 4*

Has the Company developed a written policy statement prohibiting Sexual Harassment? Please attach a copy of the policy statement.

*Response required

9.18.8. EEO Policies and Practices - 5*

Have all recruitment sources been notified that the Company will consider all qualified applicants without regard to race, color, age, sex, national origin, religion, mental and/or physical disability, or sexual orientation?

☐ Yes

☐ No

*Response required

9.18.9. EEO Policies and Practices - 6*

If advertising is used, does it specify that all qualified applicants will be considered for employment without regard to race, color, age, sex, national origin, religion, mental and/or physical disability, or sexual orientation?

☐ Yes

☐ No

9.18.10. EEO Policies and Practices - 7*

Has the bidder notified all of its sub-bidders of their obligations to comply with the Equal Opportunity requirements either in writing, by inclusion in subbidders or purchase orders?

☐ Yes

☐ No

*Response required

9.18.11. EEO Policies and Practices - 8*

Is the Company a state certified minority/female owned business? If yes, please attach a copy of the state certification. If not, please provide a document stating that your company is not a state certified minority/female owned business.

*Response required

9.18.12. EEO Policies and Practices - 9*

Does the Company have collective bargaining agreements with labor organizations?

☐ Yes

☐ No

*Response required

9.18.13. EEO Policies and Practices - 10*

Has the labor organization been notified of the Company’s responsibility to comply with the Equal

Employment Opportunity requirements in all contracts by the City of Bloomington?

☐ Yes

☐ No

*Response required

9.18.14. Employment Information*

Identify the geographical area(s) from which the company may reasonably recruit employees (use city, county, SMSA, or distance in miles from your company location.

*Response required

9.18.15. Under-Utilized Workforce*

If minorities and women are currently under-utilized in your workforce, please attach a copy of an explanation for your plan to recruit and hire minorities and women. If this does not pertain to your organization, please provide documentation stating that.

9.18.16. Workforce Analysis Form*

Please download the below documents, complete, and upload.

• Workforce_Analysis_Form.pdf

*Response required

9.18.17. Certification*

The Company certifies that it has answered all of the foregoing questions truthfully to the best of its knowledge and belief. The Company also agrees that it will comply and abide by the City of

Bloomington’s Contract Compliance Ordinance and the City of Bloomington Human Relations

Ordinance.

https://government-project.s3.amazonaws.com/7656/766a65ec-4117-4db1-886e-5537199bb1fa_Workforce_Analysis_Form.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1664965459&Signature=9Ds7BvN7urZCI%2F9QiafB4nooiGY%3D&am…