N3B_RFP_No._0000262_Addendum_No._4.pdf

RFP ADDENDUM NO. 4

RFP No. 0000262 Addendum No. 4

N3B Form 9072, Rev. 0, (05/18)

Project Name/Location RFP Number

Los Alamos Legacy Waste Cleanup Project RFP – 0000262

Addendum Issue Date Bid Due Date

1/22/2019 2:00 PM, Friday, February 1, 2019, MST

Bidder Submissions of Proposal

Bidder shall submit Proposal electronically to Matt.Cockfield@em-la.doe.gov

Partial or incomplete Proposals will not be accepted

General Description of Scope of Work Contractor/Contractor’s Representative

Offsite Analytical Laboratory Services

Newport News Nuclear BWXT-Los Alamos, LLC (N3B)

600 Sixth Street Los Alamos, NM 87544

Matt Cockfield, Subcontract Administrator

This addendum, which is to be considered as if originally included in this RFP, makes the following changes:

A) Extends the Bid Due Date to 2:00 PM, Friday, February 1, 2019, MST;

B) Changes the order of precedence in Section 3.1 to the following descending order of precedence:

1) Master IDIQ Agreement (MSA)

2) Change Orders, including amendments to the Agreement

3) The Agreement, including Exhibits

4) These General Conditions

C) Answers the following questions submitted by offerers and makes associated changes/clarifications:

Q1: Section 2.7 - Will you accept a certain number years of experience in group leader position as a substitute of a specific degree?

A1: Yes, a minimum of 7 years direct experience in a group leader position in the discipline that she/he is managing (organic or inorganic or radiological) may be substituted for a specific degree.

mailto:Matt.Cockfield@em-la.doe.gov

Q2: Section 3.2 – Must all certifications be in place at time of award or can they be in the process?

A2: Bids without certifications are acceptable, but samples will not be sent for analyses until the certifications are in place.

Q3: It’s EDD should be in SEDD format as per Organic Superfund Methods Data Review (SOM02.4)· National Functional Guidelines for Inorganic Superfund Methods Data Review (ISM02.4)?

Or as per listed on "ATTACHMENT 4 ANALYTICAL and INVOICING ELECTRONIC DATA DELIVERABLES Table 4-1 Formation of Analytical EDD (w Analy Grps) " ?

A3: The EDD should be in the format at listed in Attachment 4.

Q4: About certification "3.2 Certification and Accreditations Requirements The SUBCONTRACTOR shall be accredited by NELAC and the State of Utah" , it's "the State of Utah" it a typo? Since all samples will be coming from New Mexico or we do have samples coming from state of Utah too?

A4: The samples will be coming from New Mexico. The State of New Mexico does not have an accreditation by NELAC and so the CONTRACTOR uses Utah’s NELAC accreditation.

Q5: All accreditations and certifications shall remain current and on file", means the offeror should have all certificates active while participating the bid?

A5: Bids without active certifications are acceptable, but samples will not be sent for analyses until the certifications are active.

Q6: Who will be responsible for sampling and send samples to the subcontractors (labs) including cost of transportation?

A6: The CONTRACTOR will be responsible for sampling and for the cost of shipping the samples to the SUBCONTRACTOR (the analytical lab). The CONTRACTOR also is responsible for the cost of return shipping for the sample coolers/containers.

Q7: What other documents does the Offeror need to submit as a Bid Submittal except:

a) Signed & Filled "Exhibit_C_-_Schedule_of_Quantities_and_Pricing" from Ammentent 1 (Dated 1/11/2019)

Also, do we need to submit following filled documents too?

b) Filled "Attachment_1_-_New_Vendor_Packet

i) Attachment 1b - Vendor Maintenance Form N3B Form 9061

ii) Attachment 1a - Reps & Certs N3B Form 9071

iii) Attachment 1c - W-9 Form

A7: To be considered for award, offerors must a) submit a completed Exhibit C, b) acknowledge of all issued RFP amendments by the RFP due date/time, and c) submit all requested documents in the New Vendor Packet.

Q8:

1) Can we propose subcontracting to other laboratories?

2) Can we propose utilizing multiple laboratories within our laboratory company?

3) Can we propose utilizing multiple laboratories within our parent company network?

A8:

1): Yes, provided subcontracting is done in accordance to Section 2.4.2. of SOW 2): Yes 3): Yes