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Exhibit I Attachment B (Rev. 0, 2-23-09) Subcontractor Submittal Requirements Summary
Exhibit I Attachment B for Analytical Laboratory Services (Rev. 0.1, 2-17-15) Subcontractor Submittal Requirements Summary
Dated 12/19/2018
THIS TEMPLATE IS TO BE USED FOR DEVELOPMENT OF SUBCONTRACTS FOR ENVIRONMENTAL PROGRAMS.
Exhibit I, “Subcontractor Submittal Requirements”, is the master document for communicating the requirements for submittal transmittal to N3B and any required follow-up action following N3B review.
Exhibit I, Attachment A, "Subcontractor Transmittal / Status Sheet" is to be used by a subcontractor to transmit information for N3B review.
Exhibit I, Attachment B, “Subcontractor Submittal Requirements Summary”, combines the submittal requirements from all Exhibits.
After Exhibits D, F, G and H have been finalized, the STR or Requester must tailor and complete this attachment to reflect submittal requirements for all Exhibits including the project specific Scope of Work and subcontract terms and conditions, prior to submittal of the purchase request (PR) to Procurement. The completed attachment must be included with the PR package. In order to tailor and complete this attachment:
Items (rows) not applicable to this specific project or acquisition must be deleted.
For each item, verify/modify all Exhibit references, submittal schedule, submittal type, and N3B Reviewers including Lead Reviewer designation for this specific project or acquisition.
Additional items (rows) may be added as needed for a particular project or acquisition. If added, applicable information must be provided in each column.
Attachment B (under Exhibit D, Engineering) contains a link to the listing of most or all the submittals required by the N3B Master Specifications maintained on the Master Specifications webpage which can be used to tailor the submittals for this specific project or acquisition.
For design-build projects, completion of Attachment B for engineering and quality submittals is design-dependent and therefore the responsibility of the SUBCONTRACTOR'S Architect/Engineer. SUBCONTRACTOR shall complete those portions of Attachment B at the preliminary design stage (e.g. 60%) and submit for N3B review. SUBCONTRACTOR shall submit the revised Attachment B at final design stage (90%) for N3B review. The reviewed Attachment B will be incorporated into Exhibit I and re-issued as a no-cost Change Order. The AE shall complete technical and quality requirements sections of Exhibit I for a follow-on construction subcontract, based on removing submittals for specification sections and paragraphs not required and adding specification sections and paragraph the AE creates.
Subcontractor Submittal Requirements Summary
NOTICE
Failure to submit required submittals as delineated on this form may result in withholding of payment in accordance with subcontract terms and conditions.
| Submit To: |
| Overnight Delivery Address: |
| Regular Mailing Address: |
SUBMITTAL SCHEDULE
| A |
| Per Subcontract Schedule |
| S |
| Prior to Shipment |
| Z |
| When Required |
| SANN |
| Semi Annual |
| B |
| Prior to Balance of Payment |
| U |
| Prior to Use |
| ANN |
| Annually |
| WKLY |
| Weekly |
| F |
| Prior to Fabrication |
| W |
| Prior to Commencing Work |
| DAY |
| Daily |
| WRR |
| Implemented at work release level on Blanket Agreements |
| M |
| Prior to Mobilization |
| X |
| Prior to Purchase |
| MON |
| Monthly |
| BI-WKLY |
| Every 2 weeks |
| N |
| Prior to Notice to Proceed |
| Y |
| Prior to Progress Payment for Each Specific Task |
| QRTLY |
| Quarterly |
SUBMITTAL TYPE REQUIRED
| D |
| Drawings |
| ED |
| Electrical Diagrams |
| P |
| Prints /photocopies |
| SD |
| Shop Drawings |
| EM |
| Electronic media |
| II |
| Installation Instructions |
| PD |
| Performance Data - Curves |
| SP |
| Spare Parts and Maintenance Materials |
| CA |
| Calculations |
| ML |
| Materials/Parts List/Design Mixes |
| PH |
| Photographs |
| TR |
| Test Reports |
| CD |
| Catalog Data |
| OM |
| Operations & Maintenance Data |
| RD |
| Project Record Documents |
| WA |
| Warranties |
| CT |
| Certifications |
| OT |
| Other |
| S |
| Sample |
| (2) |
| (*) indicates quantity |
| R |
| Report |
| O |
| Original |
| SC |
| Samples/Colors |
| SPEC |
REVIEWER DESIGNATION (For N3B Use Only)
| CA |
| Contract Administrator |
| IT |
| Information Technology |
| RM |
| Regulatory Manager |
| CFO |
| Chief Financial Office |
| LR |
| Labor Relations |
| SA |
| Safety |
| CON |
| Construction |
| LTS |
| Long Term Stewardship |
| SBM |
| Small Business Office Manager |
| DC |
| Derivative Classifier |
| NFS |
| Nuclear/Facility Safety |
| SCM |
| STR Manager |
| EC |
| Environmental Compliance |
| NMC |
| Nuclear Materials & Accountability |
| SEC |
| Security |
| ES&H |
| Environmental Safety & Health |
| OCI |
| Office of Counterintelligence |
| SST |
| Secondary SCC |
| ERM |
| Emergency Management |
| PCE |
| Project Controls |
| STR |
| Subcontract Technical Representative |
| FM |
| Facility Manager |
| PHS |
| Physical Security |
| TA |
| Transportation |
| FP |
| Fire Protection |
| PM |
| Project Manager |
| TL |
| Technical Lead |
| HR |
| Human Resources |
| PS |
| Personnel Security |
| TRN |
| Training |
| HRE |
| HR Employee Concern |
| QA |
| Quality Assurance |
| VC |
| Visitor Control |
| HRS |
| HR Secondary |
| RAD |
| RADCON |
| WGS |
| Waste Generator Services |
| IH |
| Industrial Hygiene |
| RM/L |
| Risk Manager/Legal |
| (*) |
| Denotes Lead Reviewer |
Submittal No./ Submittal Description
Reference
| Submittal Schedule |
| Submittal Type |
| N3B Response Needed? |
| N3B Reviewer |
(For N3B Use Only)
Commercial Document Requirements (CDR)
1.0 Exhibit C Schedule
1.1 Schedule of Quantities and prices C form A W
OT
N
STR/TL/QA
2.0 Exhibit D Scope of Work and Technical Requirements
| 2.1 |
| Electronic Data Deliverables and Analytical Data Package Deliverables |
| D 2.2, D 5.1, D 5.2 |
| Z |
| EM/R |
| N |
| STR/TL/QA |
| 2.2 |
| Corrections to EDD and/or analytical report PDF |
| D 2.2.2, D 5.3.3 |
| Within 48 hours for EDD, within 4 days for complete submittal. |
| EM/R |
| N |
| STR/QA/TL |
| 2.3 |
| Personnel Requirements and Training |
| D 2.7, D 3.7, D 4.7.2, D 4.11.2 |
| Within 30 days of award and within 30 days of changes or revisions for the duration of the subcontract. |
| EM/R |
| N |
| STR/TL/QA |
| 2.4 |
| Certification and Accreditations |
| D 3.2, D 4.7.1, D 4.7.2 |
| Within 30 days of award and within 30 days of changes or revisions for the duration of the subcontract. |
| CT |
| N |
| STR/TL/QA |
| 2.5 |
| Quality Assurance Plan (QAP)/Laboratory Quality Assurance Plan (LQAP) |
| D 3.3.1 |
| Within 30 days of award and within 30 days of changes or revisions for the duration of the subcontract. |
| OT |
| N |
| STR/TL/QA |
| 2.6 |
| List of all analytical procedures by method and matrix |
| D 3.3.1.7 |
| Within 30 days of award and within 30 days of changes or revisions for the duration of the subcontract. |
| OT |
| N |
| STR/TL/QA |
| 2.7 |
| Standard Operating Procedures (SOPs) |
| D 3.3.2 |
| Within 30 days of award and within 30 days of changes or revisions for the duration of the subcontract. |
| SPEC |
| N |
| STR/TL/QA |
| 2.8 |
| Performance Evaluation Sample Analysis |
| D 3.4, D 5.2.15 |
| Within 30 days of |
| R |
| Y |
| STR/QA |
| 2.9 |
| Instrument Logs and Response Checks |
| D 3.8.1 |
| Z |
| PD |
| N |
| STR/TL/QA |
| 2.10 |
| Case Files |
| D 3.13.1 |
| Z |
| OT |
| N |
| STR/TL/QA |
| 2.11 |
| CARS |
| D 3.14 |
| Within 14 days of request |
| R |
| N |
| STR/TL/QA |
| 2.12 |
| MDL Studies |
| D 4.3.1 |
| Z/QRTLY |
| R |
| N |
| STR/TL |
| 2.13 |
| Radiological Safety Plan |
| D 4.6.1 |
| Within 30 days of award and within 30 days of changes or revisions for the duration of the subcontract. |
| R |
| N |
| STR/TL/QA |
4.0 Exhibit H Quality Assurance Requirements
| 4.1 |
| Project Specific Quality Assurance Program |
| QC-01A |
| 10 calendar days after award |
| RD |
| Y |
| STR/QA |
| 4.2 |
| Qualification and Certification of Personnel and Staff |
| QC-03 |
| W |
| OM |
| Y |
| STR/QA |
| 4.3 |
| Traceability - Item |
| QC-04 |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.4 |
| Certificate of Conformance |
| QC-06 |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.5 |
| Manufacturing, Inspection, Maintenance, Repair, and/or Test Procedures |
| QC-07 |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.6 |
| Engineering Evaluation / Analysis Report |
| QC-08A |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.8 |
| Certification of Calibration for SUBCONTRACTOR M&TE |
| QC-12A |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.10 |
| Shelf Life Certifications/Storage Requirements |
| QC-16 |
| 10 calendar days after award |
| RD |
| Y |
| STR/QA/TL |
| 4.11 |
| First Article Inspection/Review |
| QC-19 |
| WRR |
| RD |
| Y |
| STR/QA/TL |
| 4.12 |
| Contractor’s Right of Access to Subcontractor’s Facility (Visit) |
| QC-22 |
| Z |
| OT |
| N |
| STR/QA/TL |
| 4.13 |
| Nonconformance Reporting |
| QC-25 |
| Within 3 days of occurrence |
| RD |
| Y |
| STR/QA/TL |
| 4.14 |
| Corrective Action Reports |
| QC-26 |
| Within 4 days of Formal notification |
| RD |
| Y |
| STR/QA/TL |
| 4.15 |
| Suspect/Counterfeit Items |
| QC-27 |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.16 |
| Serialization and Marking |
| QC-28 |
| Z |
| RD |
| Y |
| STR/QA/TL |
| 4.17 |
| Handling, Receiving, Storage, Shipping, and Packaging |
| QC-29 |
| WRR |
| RD |
| Y |
| STR/QA(*)/TL |
| 4.18 |
| Documents and Records |
| QC-34 |
| Z |
| RD |
| N |
| STR/QA(*)/TL |
| 4.19 |
| Software Quality Assurance |
| QC-36 |
| Z |
| RD |
| N |
| STR/QA(*)/TL |
| 4.20 |
| Other |
| QC-37 |
| Z |
| RD |
| Y |
| STR/QA(*)/TL |
Subcontract No. PR# RFP-0000000
