PN 568-20-102 JA - The Door Switch (Redacted) (2 pages).pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263-23-AP-0828

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23), VA

Black Hills Health Care System (VABHHCS), Fort Meade VA Medical Center, Facilities Management Engineering Department, 113 Comanche Road, Fort Meade, SD 57741. VA Purchase Request Form 2237 number is 568-23-1-9965-0006.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: A new construction project that has a need for a brand-named sole source item – The Door Switch anti ligature alarms. This is a partial requirement for 568-20-102 Upgrade Mental Health Lock Ward which the contractor shall renovate the mental health lock ward of Building 148. This project will raise the ceiling in the lock ward. This project will construct a penthouse for the new mechanical equipment displaced by the ceiling raise. The overall construction project will be solicited in a competitive environment as a 100% Service-Disabled Veteran-Owned Small Business set-aside and will be awarded as a Firm-Fixed Price contract. The estimated cost for this partial requirement of the project is

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The specified brand-named The Door Switch is the anti-ligature alarm system that is currently installed at the Fort Meade VA Medical Center. The intent is to install the same door alarm throughout the medical center to use in-stock (readily available at the facility) replacement parts/materials and equipment for repairs of these doors which will significantly reduce maintenance and repair costs to the Government due to no additional purchases of other locksmith equipment. In addition, there would be fewer safety issues because staff is familiar with the existing alarm system. Standardization for the facilities anti-ligature alarms is imperative to be compliant with facilities MHEOC requirements and the safety of patients and employees of the facility.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted prior to selecting this manufacturer as the facilities standard base.

This justification is specific to The Door Switch anti-ligature alarms. This partial requirement of this project is a minor extension of the existing door alarm system that Fort Meade VA Medical Center has put into place at its facility. Currently, there are no competing vendors whose products are fully compatible and can be interchangeable with the existing alarm system. If a manufacturer other than The Door Switch is found to have the capability to use interchangeable parts and equipment and be able to provide exact functionality of the The Door Switch anti ligature alarms, then it will be considered acceptable. None to date is known or shown to be available.

By standardizing the anti-ligature alarms at the Fort Meade VAMC, it allows the Government to take advantage of cost savings on spare replacement parts, and maintenance. It also allows standardization to the security of the facility and its door hardware. Should another anti ligature

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT alarm be used it would create duplication of costs for the Government and increased possibility of patient injury.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ Date: 2/2/2023 Angie Mabley NCO 23 Contracting Officer