Planholder Agmt AVCF Gas Line.pdf
PDF 112 KB Posted
- Solicitation number
- EMP25-009
- Issued by
- Custer County, Colorado
About this file
This document is a Planholder Agreement from the State of Colorado Department of Corrections for the Arkansas Valley Correctional Facility (AVCF), specifically related to a Natural Gas Line Relocation project with the assigned Project Number EMP25-009. The agreement outlines strict reproduction restrictions for bid documents, requiring that planholders who receive project documentation maintain the original bound or electronic media format and cannot make unauthorized copies. Only planholders may request additional document sets, and they must maintain a formal distribution log tracking parties receiving the documents, with a requirement that all hard-copy documents be returned and electronic files deleted no later than seven calendar days after the bid opening.
The document emphasizes the sensitive nature of the project and establishes protocols to control the dissemination of bidding materials. While specific pricing, funding sources, and detailed project specifications are not included in this agreement, the document underscores the Colorado Department of Corrections' commitment to maintaining confidentiality and controlling access to project documentation. The agreement is designed to ensure that only authorized parties can access and potentially bid on the natural gas line relocation project, with clear guidelines on document handling and distribution.
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Text version
State of Colorado Department of Corrections
Arkansas Valley Correctional Facility (AVCF) Project Number: EMP25-009
Project Title: Natural Gas Line Relocation
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .