ADDENDUM No. 1 AVCF Natural Gas Line Relocation 031025.pdf

Addendum No. 1 – Colorado Department of Corrections

Date: March 10, 2025 Project: EMP25-009 Project Number: AVCF Natural Gas Line Relocation

This addendum is issued to all known bidders. Bidders shall attach this Addendum to the scope of work and acknowledge receipt on the Bid Form. All information and instructions given herein shall become a part of the Contract Documents.

The original Plans and Specifications, dated 02/14/25 for the project noted above, are amended as indicated and described in this Addendum.

This Addendum consists of ONE (1) cover/narrative pages, and NINE (9) attachment page(s) for a total of TEN (10) page(s).

GENERAL:

1. Attachment No. 1 – Pre-Bid Meeting Attendance Sign-In Sheet

2. Attachment No. 2 – Answers to Questions

3. Attachment No. 3 – Updated Advertisement for Bids and Info for Bidders – NEW SEALED

BID DUE DATE

SPECIFICATIONS:

1. N/A

DRAWINGS:

1. N/A

End of Addendum No. 1

Attachment No. 2 – Answers to Questions

1. Bidder Question: Is there enough room at the penetration to install a bypass to keep the line in service?

Response: As noted on the drawings, the gas service shall maintain operational 24/7. At the NW corner of the Support Building, the existing 2” gas piping is routed up side of building to roof, and may have available space for a hot tap to install a bypass for switchover after new gas service testing and air purging. Contractor is responsible for presenting means and methods for review and approval by AVCF Facilities Management, the CDOC Project Manager and EOR.

2. Bidder Question: usually when a new line is connected, the interior existing service line is air tested to ensure integrity. That would have to scheduled and would entail a shutdown for the test.

Response: Since the existing interior gas piping systems remains unmodified, the EOR is unaware of any specific IFGC or NFPA 54 requirement to interrupt/shutdown a current functional interior system for testing. Therefore, the bidder shall assume the interior gas piping system does not require testing.

3. Bidder Question: May excavated spoils may be spread onsite directly?

Response: Spoils can be spread within the fenced area (no man’s land) as directed by Facilities Maintenance.

OSA-AFB-1 pg. 1

REV 1/2024

ADVERTISEMENT FOR BIDS

Design/Bid/Build State of Colorado

Department of Corrections Notice Number: CORE IFB 2025000161

Project No: EMP25-009 Project Title: Natural Gas Line Relocation, Arkansas Valley Correctional Facility (AVCF) Estimated Construction Cost: $355,000.00

Settlement Notice For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

Project Description

Provide new gas line, bypass, gauges, tracer wire, valve boxes, valving, and appurtenances required to extend a new gas line from the north of Living Unit four to the Warehouse/Maintenance Support building gas entry. Contractor must maintain 24/7 operational gas service to the Central Plant and shall present a Method of Procedure for gas service interruption to the support building for approval. Pressurize the abandoned gas piping line with air that serves living units LU-1, 2, 3, 4, 5, and LU-6.

Scope of Services

Provide general contracting, utility locates, hydro-vac potholing, earthwork, plumbing, welding, testing, landscaping, concrete/hardscapes, storm water pollution prevention, CDOC project coordination, and other specified project requirements to accomplish the project scope with a complete and operational bypass gas service.

Minimum Requirements

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Provided General Contracting services (of similar scope) within the last three (3) years for at least two (2) projects each in excess of $350,000.00 (hard costs), utilizing the expertise present in their Colorado Office; and

OSA-AFB-1 pg. 2

2. Demonstrated specific General Contracting experience in projects of similar scope and complexity; and

3. Demonstrated bonding capability up to $350,000.00 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

Firms meeting the minimum requirements may obtain the bidding documents on the website accompanying this advertisement or from:

Schendt Engineering Corporation ATTN: Ken Merola TEL 719.637.8850 ext. no. 12 EML kmerola@secengr.com

Prior to issuance of Bidding Documents, the Bidder shall submit a signed Planholder Agreement prohibiting reproduction of documents (attached to the Colorado VSS & BidNet Direct postings) via e-mail to the Architect/Engineer. Reproduction or electronic scanning of Bidding Documents is strictly prohibited without prior written authorization from the Point of Contact below.

Other Information

Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

Public Bid Opening will be held virtually – please use the following information to join via Google Meets, or by calling in on March 18, 2025 at 1330 (MDT/MST).

Meeting ID meet.google.com/fkh-tqpa-gye

Phone Numbers

(US) +1 904-323-0150

PIN: 248 249 041#

Pre-Bid Meeting

A mandatory Pre-Bid Meeting will be held at:

Address: Arkansas Valley Correctional Facility 12750 Hwy 96

Ordway, CO. 81034

Date/Time: February 27, 2025 @ 1100 (MDT/MST) - Meet at the Visitor Center of

AVCF.

OSA-AFB-1 pg. 3

Comments: Attendees shall complete, sign and submit a Consent to Search Authorization and Registration to the Point of Contact listed below no later than 1400 on February 25, 2025.

NOTE: YOU MUST ATTEND THE MANDATORY PRE-BID WALK IN ORDER

TO BID ON THIS PROJECT

Schedule/Submission Details

1. The schedule of events for the AFB process and an outline of the schedule for the balance of the project is as follows:

Note: All times listed in the AFB are reflected using the MDT/MST Time Zone

Advertisement February 18, 2025 Mandatory Pre-Bid Conference and Tour February 27, 2025 at 1100 Date Email Questions Due March 4, 2025 by 1700 Date Email Answers Issued March 10, 2025 by 1700 Sealed Bids Due March 18, 2025 by 1300 Public Bid Opening March 18, 2025 at 1330 Negotiation of General Contractor Contract March 25, 2025 Contract Approval (projected) April 4, 2025 Anticipated Design Start TBD Anticipated General Contractor Start TBD Anticipated Construction Start/Finish TBD

2. The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on ColoradoVSS website and BidNet Direct. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

3. One electronic copy of the sealed bid is due March 18, 2025 and shall be received no later than 1300. For this Advertisement for Bid, bids will be accepted using BidNet Direct.

Bids may only be submitted electronically via www.bidnetdirect.com//cdoc-fms No other electronic submission methods or hard copy submittals will be accepted.

To register for BidNet at no charge, simply follow the registration path and select the "Limited

Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2)

Late sealed bids will be rejected without consideration. The Department of Corrections and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$

OSA-AFB-1 pg. 4

This solicitation is published using the Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.

Offerors are not required to be registered on Colorado VSS in order to download solicitation documents and information. Colorado VSS information can be found through the Colorado State Purchasing & Contracts Office link at www.colorado.gov/vss. The VSS Help Desk can be reached at 303-866-6464 for further assistance.

The CDOC is posting this AFB on the Colorado Vendor Self Service page (Colorado VSS) and www.bidnetdirect.com//cdoc-fms so that firms that have an interest may submit a proposal (§4) to www.bidnetdirect.com//cdoc-fms in accordance with the terms of the AFB.

In the event that it becomes necessary to revise any part of this AFB, a modification will be published on Colorado VSS at www.colorado.gov/vss and BidNet Direct at www.bidnetdirect.com//cdoc-fms. It is incumbent upon Offerors to carefully and regularly monitor Colorado VSS and www.bidnetdirect.com//cdoc-fms.

The Solicitation submission application is only for Bid submission. All inquiries, questions, comments, or concerns should be submitted to robyn.ventura@state.co.us and joshua.trainor@state.co.us .

Point of Contact/Clarification

Name: Joshua Trainor Agency: Colorado Department of Corrections / Facility Management Services Phone: 719-429-5199 Address: 1250 Academy Park Loop, Colorado Springs, CO 80910 Email: joshua.trainor@state.co.us

This Notice is also available on the web at:

https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 www.bidnetdirect.com//cdoc-fms

APPENDICES:

Appendix A: Information for Bidders (SBP-6.12)

Appendix B: Bid Form (SBP-6.13)

Appendix B1: Unit Pricing (SBP-6.133)

Appendix B2: Bid Bond (SBP-6.14)

Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18)

Appendix D: Sample: SC6.21 and SC6.23 Design/Bid/Build Contractor’s Agreement and

General Conditions of the Contract) http://www.colorado.gov/vss https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ http://www.colorado.gov/vss http://www.bidnetdirect.com/cdoc-fms https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ mailto:robyn.ventura@state.co.us mailto:joshua.trainor@state.co.us mailto:joshua.trainor@state.co.us https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$

SBP-6.12 Page 1 of 2 Rev. 05/2024

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAMS

INFORMATION FOR BIDDERS

Institution or Agency: Colorado Department of Corrections / Facility Management Services Project No./Name: EMP25-009 / Natural Gas Line Relocation, Arkansas Valley Correctional Facility

1. BID FORM: Bidders are required to use the Bid form attached to the bidding documents. Each bidder is required to bid on all alternates and indicate the time from the date of the Notice to Proceed to Substantial Completion in calendar days, and in addition, the bidder is required to indicate the period of time to finally complete the project from Substantial Completion to Final Acceptance, also in calendar days. Bids indicating times for Substantial Completion and Final Acceptance in excess of the number of days indicated in the Advertisement for Bids for completion of the entire Project may be found non-responsive and may be rejected. The bid shall not be modified or conditioned in any manner. Bids and applicable bid security shall be submitted according to the following instructions:

INSTRUCTIONS FOR ELECTRONIC BID SUBMISSION TO BIDNET DIRECT

One electronic copy of the sealed bid is due March 18, 2025 and shall be received no later than 1300. For this

Advertisement for Bid, bids will be accepted using BidNet Direct.

Bids may only be submitted electronically via www.bidnetdirect.com//cdoc-fms No other electronic submission methods or hard copy submittals will be accepted.

To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2)

Late sealed bids will be rejected without consideration. The Department of Corrections and the State of

Colorado assume no responsibility for costs related to the preparation of submittals.

Public Bid Opening will be held virtually – please use the following information to join via Google Meets, or by calling in on March 18, 2025 at 1330 (MDT/MST).

Meeting ID meet.google.com/fkh-tqpa-gye

Phone Numbers

(US) +1 904-323-0150

PIN: 248 249 041#

2. INCONSISTENCIES AND OMISSIONS: Bidders may request clarification of any seeming inconsistencies, or matters seeming to require explanation, in the bidding documents at least three (3) business days prior to the time set for the opening of Bids. Decisions of major importance on such matters will be issued in the form of addendum.

3. APPLICABLE LAWS AND REGULATIONS: The bidder’s attention is called to the fact that all work under this

Contract shall comply with the provisions of all state and local laws, approved state building codes, ordinances and regulations which might in any manner affect the work to be done or those to be employed in or about the work. Labor for work shall be governed by the provisions of Colorado law which are hereinafter set forth in Articles 27 and 52 of the General Conditions. This includes the requirements for apprenticeship and prevailing https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$

SBP-6.12 Page 2 of 2 Rev. 05/2024 wage on Public Projects. The bidder should be aware that reporting of embodied carbon emissions of eligible materials shall be governed by the provisions of Colorado State Law. This includes the requirements for Environmental Product Declarations (EPDs) that meet the maximum acceptable Global Warming Potential (GWP) limits as established by the Office of the State Architect.

4. BID SECURITY: A bid security of not less than 5% of the bid price is required when the price is estimated to be

$50,000 or more. The security shall be a bond by a surety company, the equivalent in cash, or otherwise supplied in a form satisfactory for the State. Noncompliance requires the bid to be rejected as nonresponsive.

5. TAXES: The bidder’s attention is called to the fact that the Bid submitted shall exclude all applicable federal excise or manufacturers’ taxes and all state sales and use taxes as hereinafter set forth in Article 9.3 of the

GENERAL CONDITIONS.

6. OR EQUAL: The words “OR EQUAL” are applicable to all specifications and drawings relating to materials or equipment specified. Any material or equipment that will fully perform the duties specified, will be considered “equal”, provided the bid submits proof that such material or equipment is of equivalent substance and function and is approved, in writing. Requests for the approval of “or equal” shall be made in writing at least five (5) business days prior to bid opening. During the bidding period, all approvals shall be issued by the Architect/Engineer in the form of addenda at least two (2) business days prior to the bid opening date.

7. ADDENDA: Owner/architect initiated addenda shall not be issued later than two (2) business days prior to bid opening date. All addenda shall become part of the Contract Documents and receipt must be acknowledged on the Bid form.

8. METHOD OF AWARD - LOWEST RESPONSIBLE BIDDER: If the bidding documents for this project require alternate prices, additive and/or deductible alternates shall be listed on the alternates bid form provided by the Principal Representative. Bidders should note the Method of Award is applicable to this Bid as stated below.

A. DEDUCTIBLE ALTERNATES: The lowest responsible Bid, taking into account the Colorado resident bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the base bid combined with deductible alternates, deducted in numerical order in which they are listed in the alternates bid form provided by the Principal Representative. The subtraction of alternates shall result in a sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number of alternates shall be subtracted from the base bid of each bidder within funds available for purposes of determining the lowest responsible bidder.

B. ADDITIVE ALTERNATES: The lowest responsible Bid, taking into account the Colorado resident bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the base bid plus all additive alternates added in the numerical order in which they are listed in the alternates bid form provided by the Principal Representative. The addition of alternates shall result in a sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number of alternates shall be added to the base bid of each bidder within funds available for purposes of determining the lowest responsible bidder.

C. DEDUCTIBLE AND ADDITIVE ALTERNATES: Additive alternates will not be used if deductible alternates are used and deductible alternates will not be used if additive alternates are used.

10. NOTICE OF CONTRACTOR’S SETTLEMENT – Agencies/institutions must indicate in the initial Solicitation

(Advertisement for Bids, Documented Quotes, or Requests for Proposals) whether settlement will be advertised in newspapers or electronic media.