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This is a solicitation document for a micro purchase opportunity issued by the City of Philadelphia, Pennsylvania for public safety challenge coins and related lapel pins. The City solicits quotes for custom challenge coins and lapel pins with detailed specifications regarding design, materials, and manufacturing standards. Prospective vendors must submit comprehensive quotes covering all line items through the PHLContracts platform to be eligible for award consideration. The solicitation was posted on May 18, 2026, with quotes due by May 29, 2026. Quotes must remain valid for 60 days from submission. Award will be made as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. The contract term is limited to 365 days from the effective date with automatic termination thereafter.

Pricing must be quoted net and exclusive of taxes, with products delivered FOB Destination Point and payment made only upon delivery and City approval. Vendors must maintain workers' compensation insurance at statutory limits, general liability insurance with minimum limits of $500,000 per occurrence, and automobile liability insurance with minimum limits of $300,000 per occurrence, naming the City as an additional insured. The micro purchase threshold is currently set at $41,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers from January 1, 2020, and rounded to the nearest $1,000. The City has established a voluntary diversity initiative allowing interested vendors to submit an LGBTQ Business Applicant Opportunity Data Collection Form; participation is entirely optional and does not affect bid evaluation or award decisions. Vendors must also complete mandatory questionnaires regarding Local Business Entity certification status and execute a Consent & Authorization form as part of submission requirements.