challenge coin_current.pdf

This is a micro purchase solicitation file for the City of Philadelphia's Public Safety Department requesting quotes for custom challenge coins and related lapel pins. The procurement will be awarded as a whole or by line item, whichever best serves the City's interests, to the lowest responsive and responsible bidder. Prospective vendors must submit comprehensive quotes covering all line items through the PHLContracts platform to be eligible for award consideration. The solicitation was posted on May 18, 2026, with quotes due by May 29, 2026. Quotes must remain valid for 60 days from submission. The contract term is limited to 365 days from the effective date, with automatic termination thereafter. Vendors are prohibited from delivering products or providing services until receiving formal notification from the department.

Pricing must be quoted net and exclusive of taxes, with products delivered FOB Destination Point and payment made only upon delivery and City approval. The micro purchase threshold is currently set at $41,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, and rounded to the nearest $1,000. Vendors must maintain workers' compensation insurance at statutory limits, general liability insurance with minimum limits of $500,000 per occurrence, and automobile liability insurance with minimum limits of $300,000 per occurrence, naming the City as an additional insured. The City has established a voluntary diversity initiative allowing interested vendors to submit an LGBTQ Business Applicant Opportunity Data Collection Form; participation is entirely optional and does not affect bid evaluation or award decisions. The City reserves the right to reject any or all quotes or accept quotes from multiple sellers at its discretion.