PH-582-232-002_Notice to Bidders - Solicitation Fact Sheet.pdf

NOTICE TO BIDDERS

Solicitation Fact Sheet

- PLEASE READ THOROUGHLY -

BIDS FOR THIS SOLICITATION ARE BEING ACCEPTED SOLELY ONLINE THROUGH

https://emma.maryland.gov

PROJECT NO.: PH-582-232-002

TITLE: HVAC Replacement/Upgrades at Maryland State Police Barrack “H” La Plata

For the purpose of this solicitation, the Instructions to Bidders for Construction Projects (July 2022), and the General Conditions for Construction Contracts (July 2022) have been supplemented as follows:

1. BID DUE DATE: November 28, 2023

2. PRE-BID CONFERENCE is scheduled for: November 1, 2023 10:00 a.m. @ Barrack H, 9500 Mitchell Road, La Plata, MD 20646

3. Carefully review the Department of General Services’ Instructions to Bidders for Construction Projects (July 2022) and General Conditions for Construction Contracts (July 2022) which are attached to this solicitation.

4. The PROJECT CLASSIFICATION for this solicitation is: “C” ($500,000 to $1,000,000)

5. PLANS AND SPECIFICATIONS:

ALL BIDDERS are directed to obtain the Contract Documents directly from eMaryland Marketplace Advantage (eMMA). Please go to the “Attachments” section of the solicitation to view, print, and/or download the plans, specifications, any/all addenda, and all other documents available.

NOTE: For the purposes of bidding, all Contract Documents used for bidding, must be printed in the size and resolution advertised.

6. ATTACHMENTS: Bid/Proposal Affidavit, Bid Bond, Minority Business Enterprise (MBE) Forms, Payment of Employee Health Care Expenses Certification, and Corporate Diversity Addendum

ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form as one attachment. Faxed copies or emails will not be accepted.

NOTE: For this solicitation, the following forms MUST be submitted with the bid:

https://emma.maryland.gov/

● Completed Bid Bond Form (if bid is over $100,000) – submit in accordance Item 5 in the Instructions to Bidders for Construction Projects.

● MBE Attachment D-1A – submit in accordance with Minority Business Enterprise Attachment D – February 5, 2021.

● Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to Bidders for Construction Projects.

● Payment of Employee Health Care Expenses Certification – submit in accordance with State Finance & Procurement Article Title 17, Subtitle 8.

● Corporate Diversity Addendum – (if bid is over $1,000,000) submit in accordance with Corporate Diversity Addendum – August 12, 2022.

The apparent low bidder will be required to submit the original bid bond within 72 hours of notification from the procurement officer.

7. MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 15%

The MBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

If the bidder fails to accurately complete and submit MBE Attachment D-1A with the bid, the procurement officer shall deem the bid non-responsive and reject the bid.

Please refer to the MDOT MBE Directory at https://marylandmdbe.mdbecert.com/ to determine if a firm is certified with the appropriate North American Industry Classification System (“NAICS”) Code and the product/services description. Only those specific products and/or services for which a firm is certified in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

If, for any reason, the apparent successful bidder is unable to achieve the contract goal for each certified MBE classification specified as having a subcontract goal or the overall MBE contract goal, the bidder will be contacted to document its waiver request as stated in the Minority Business Enterprise Utilization Procedures – February 5, 2021.

Please review all MBE information carefully. Refer to the Minority Business Enterprise Attachment D – February 5, 2021 for further information.

8. ELECTRONIC TRANSACTION FEE:

a. Contractor shall pay an electronic transaction fee to the State in the amount of one percent (1%) of the total contract sales. The electronic transaction fee is calculated based on all sales transacted under the contract, minus any returns or credits. The electronic transaction fee shall not be charged directly to the customer, e.g., as a separate line item, fee or surcharge, but shall be included in the contractor’s bid.

b. The electronic transaction fee shall be submitted to the Office of State Procurement: Fiscal Services Division, 301 W. Preston Street, Room 1309 Baltimore, MD, 21201 No later than Forty-five (45) calendar days after the end of each reporting period along with a Monthly Usage Report documenting all contract sales. An excel version of the Monthly Usage Report shall be emailed to dgs.statewidecontractsusagereport@maryland.gov.

https://marylandmdbe.mdbecert.com/ mailto:dgs.statewidecontractsusagereport@maryland.gov

c. Failure to remit transaction fees in a timely manner or remittance of fees inconsistent with the contract’s requirements may result in the State exercising all recourse available under the contract including, but not limited to, a third party analysis of all contract activity.

d. Prior to Award, Contractors will be asked to confirm in writing that its bid includes the one percent (1%) electronic transaction fee.

9. COMPLETION TIME AND LIQUIDATED DAMAGES:

The work shall be completed within 180 calendar days from the start date of the contract. If the work is not completed within the time period specified, the contractor will be liable for liquidated damages of $550.00 per calendar day as specified in the “General Conditions.”

10. INSURANCE REQUIREMENT:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

Builder's Risk Insurance is NOT required for this project.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance Requirements.

11. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

12. QUESTIONS DEADLINE:

The deadline for questions has been established as November 8, 2023 @ 2:00 p.m., to ensure that there is enough time to allow for the A/E to provide responses and possible Addendum issuance if necessary.

All Questions must be submitted, in writing, to the Procurement Officer, Natasha Ramsundar at natasha.ramsundar@maryland.gov.

13. EXECUTED CONTRACTS

The contract awarded to the successful Bidder pursuant to this IFB will be in the form of Attachment A. ALL DGS contracts must have a company seal or notary on the signature page of the contract in order for contracts to be executed.

14. PAYMENT OF EMPLOYEE HEALTH CARE EXPENSES CERTIFICATION

Payment of Employee Health Care Expenses Certification, Under State Finance & Procurement Article Title 17, Subtitle 8, Form MUST be submitted with the bid. Failure to submit the form will deem the bidder as non-responsible and the bid will be rejected under COMAR 21.06.01.01.

mailto:natasha.ramsundar@maryland.gov

15. PREVAILING WAGE RATES

Prevailing wage rates apply to all contracts in the amount of $250,000 or more. Wage rates applicable to projects of $250,000 or more are attached to the specifications.