Pest_Management_SOW_2026-2027.pdf

SENSITIVE BUT UNCLASSIFIED

FACILITY MANAGEMENT

U.S EMBASSY KUALA LUMPUR

PEST MANAGEMENT

(SCOPE OF WORK)

Pest Management – Scope of Work 2026

Table of Contents Contents I. Introduction II. General Scope of Work III. Definitions and Regulations

A. Definitions B. Regulations

IV. Pest Management Services I. Rats, Cockroaches and Ants

a) Cockroaches Control Program

b) Common Ants Control Program

c) Rats/ Mice Control Program

II. In -Ground Termites III. Mosquito Oil Smoke Fogging and Water-Based Mosquito Misting

V. Period of Performance VI. GOPs (Government Owned Properties) to be serviced VII. Proposed Work Schedules VIII. Scheduling Constraints IX. Facility Access – (Non-Cleared Staff) Facility Access – (Cleared Staff) X. Staffing Levels XI. Safety XII. General Notes:

UNITED STATES EMBASSY KUALA LUMPUR

I. Introduction

This contract is part of a comprehensive Integrated Pest Management (IPM) program for U. S.

Embassy Kuala Lumpur. IPM is a planned program for long-term pest suppression. The IPM program is based on the implementation of three critical elements:

1. Habitat modification to reduce pest prevalence.

2. Self-help measures; and,

3. Use of professional-use pesticides.

The contract is intended for recurring entomological and pest control services at U. S. Embassy, Kuala Lumpur, and other U. S. properties in Kuala Lumpur. The buildings and/or sites

(Residences) requiring pest control are outlined within this Scope of Work (SOW). The work shall be accomplished in a manner which conforms to the intent of all applicable Department of State

(DOS) safety, health, and environmental policies, standards, and regulations. The Contractor shall recognize and take all precautions against the documented dangers of pesticide application. The

Contractor shall perform the work in a manner effective for controlling pests, causes no contamination to other parts of the property and environment. The Contractor shall not endanger any of the property occupants or workers; and shall leave the areas safe for re-occupancy.

*Please read through the entire Scope of Work to fully understand contractor duties and responsibilities. The contractor is assumed to be fully acclimated to the contents of this document upon commencement of work.

II. General Scope of Work

The Contractor shall adequately suppress indoor and outdoor populations of rats, mice, cockroaches, ants, mosquitoes, or any other arthropod pests not specifically excluded from the contract. Populations of these pests that are located outside of the specified buildings, but within the property boundaries of the buildings shall be included. The contract shall also include indoor and outdoor populations of subterranean termites, and non-subterranean termites, which destroy and weaken structural components of Government buildings. The Contractor shall control these pest categories inside of buildings where they appear on an incidental, infrequent and periodical basis. Structural modifications for pest control, whether temporary or long term, including the application of caulk and other sealing materials must be confirmed with Embassy Person-in Charge prior to application.

III. Definitions and Regulations

A. Definitions

The following terms as used in this SOW are hereby defined as follows:

• Aerosol: A system consisting of solid or liquid particles suspended in air.

• APOSHO: Assistant Post Occupational Safety and Health Officer

• Clean or Decontaminate: To remove thoroughly pesticide residue from surfaces. To accomplish this, refer to the pesticide manufacturer's recommendations for cleaning and decontamination.

• Contractor: The Pest Control Contractor.

• COR: Contracting Officer's Representative.

• DAPU: Department-authorized professional-use pesticides that are listed on Table 2 (Annex

1) of the Department’s Integrated Pest Management Program document OR others that are similar and will need authorization for a specific application.

• DOS: Department of State.

• Emulsifiable Concentrates: Emulsifiable concentrates permit chemicals which do not dissolve in water, to be suspended in water with water as the extending or diluting material.

This is accomplished by dissolving the toxicant in its usual solvent and adding an emulsifying agent to make it possible for small droplets of the solvent, carrying the toxicant to remain dispersed, throughout the water. The emulsion contains water, solvent, pesticide, and emulsifier.

• EPA: The U.S. Environmental Protection Agency.

• Fumigation/Fogging: The act of introducing a toxic chemical in an enclosed area in such a manner that it disperses quickly and acts on the target organism in the gaseous or vapor state.

• Misting: method of applying pest-control chemicals and other compounds in agriculture.

The chemicals are dissolved or suspended in water or an oil-based carrier and applied as a fine mist to plants, animals, soils, or products to be treated.

• Integrated Pest Management (IPM) Program: IPM is a written, planned program for long-term pest control that employs habitat modification to reduce the prevalence of pests, self-help measures such as traps and consumer pesticides, and, as a last resort, professionally applied Department-authorized pesticides (DAPUs).

• Label/ Labeling: All printed material included with a pesticide product that describes how the pesticide may be used and provides directions and precautions. This material may include multiple pages of information in the form of a separate booklet enclosed with the pesticide. All this information comprises the labeling which users must legally follow.

• Log: An official record of all activities that occurred during the term of the contract and identifying the various work locations, Contractor personnel, and other pertinent information.

• Monitoring: The process of visually inspecting a specific application of pesticide(s) to determine the proper use and adherence to the labeled instructions as well as general safety precautions.

• MSDS: Material safety data sheet that lists hazardous ingredients in a chemical product, such as a pesticide, and provides guidance on safety precautions.

• Pest Control Activities: All activities from initiation of work area preparation through successful treatment of the target pest identified within the Initial Inspection Report.

• Pesticide Application Plan (PAP): The Contractor shall develop a Pesticide Application

Plan after the initial site inspection and submit such plan to the POSHO for approval. The

Plan shall serve as a formally authorized document for a pesticide application in Embassy properties after it has been confirmed that a pesticide application is appropriate for confirmed pest problem.

• Pest Control Technicians: Throughout the contract's performance, all personnel providing on-site pest control services must meet the requirements of the host country for training, registration, or certification.

• POSHO: Post Occupational Safety and Health Officer. The Assistant to the POSHO is known as the APOSHO.

• Supervisor: An on-site Supervisor and an alternate shall have the Contractor's authority to act on matters pertaining to the performance of services required under this contract. This individual shall ensure safety and carry out coordination and continuity of the program routine. The on-site Supervisor and alternate shall both have a working knowledge of this contract; the PCP; and Service Schedule for each of the properties. Additionally, the on-site

Supervisor and alternate must both be certified as required by the laws and regulations of the host country.

• Work Area: The area where pesticides are being applied. This includes any areas adjacent to which building occupants could be exposed to the pesticide(s) being applied.

B. Regulations

The Department of State Safety, Health, and Environmental Management Resource

Guide is incorporated by reference and made part of the specifications.

Requirements include adherence to work practices and procedures stated in applicable codes and regulations. Requirements include obtaining permits, licenses, inspections, releases, and similar documentation, as well as payments, statements and similar requirements associated with codes and regulations. The Department of

State (DOS) and other U.S. Government policies, regulations, and standards listed elsewhere in this contract by reference are made a part of this contract.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for the compliance with all applicable DOS policies, regulations, and standards in their most current form. The Contractor shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health, or other regulations on the part of the Contractor, their employees, or subcontractors.

IV. Pest Management Services

The Contractor shall submit a written Pest Control Plan prior to the commencement of any pest control work. The contractor shall not apply any pesticide product unless it is included in the Pest Control Plan and approved in writing by the COR. As a general rule, the Contractor shall not apply pesticides in any area unless the Contractor's inspections indicate the presence of pests in that specific area, inside or outside the premises - in any room, closet, hallway, stairwell, court, driveway, planting bed, and similar locations.

The Contractor shall deliver all materials and supplies to the site in the original unopened containers bearing the name of the manufacturer and details for proper mixing, application, storage and disposal.

The Contractor shall apprise all workers, supervisory personnel, and any other contractors who will be at the work site of the seriousness of the hazard and of proper work procedures, which must be followed.

The Contractor shall coordinate all pesticide use and activities with the COR before actual application. If the COR is not the POSHO, the COR will receive the approval of the POSHO before instructing the Contractor to begin application. The COR shall be provided with copies of the Material Safety Data Sheets and pesticide labeling from the Contractor for the pesticides being used so that the COR may be aware of protective measures and/or spills may be properly addressed by the Contractor.

I. Rats, Cockroaches and Ants

a) Cockroaches Control Program

• Effective residual insecticides will be used at non-sensitive areas and readily accessible harborage/breeding areas such as septic tanks, kitchen, rubbish compartment, cupboards/cabinets, risers etc.

• Residual effect of insecticide needs to be reinforced regularly for continuous protection against cockroaches.

b) Common Ants Control Program

• Residual spraying will be applied at strategic harborage and breeding area.

• Residual effect needs to be reinforced regularly for continuous protection against ants.

• Note: 1: Common ants from external areas may appear suddenly (even after the above treatment is carried out) in the premise if other food sources become unavailable or weather condition changes (dry/hot or flooded conditions at the external area/ garden).

• Note 2: Common ants are tiny creatures and have many nests not easily accessible (e.g.

behind wall tiles) during our treatment. As such sporadic trails of ants may appear on some occasions.

c) Rats/ Mice Control Program

• TRBS (Tamper Resistant Bait Stations) will be deployed at strategic positions in the premises as per table below.

Property TRBS Units Quantity

Chancery Compound (Chancery Perimeter, MSGQ, Clubhouse, 11kv Substation, Front CAC, Side CAC, Back CAC, and Rubbish Bin Area)

20nos

9, Jalan Langgak Golf (CMR) 10nos

1, Jalan Taman U-Thant Dua (DCR) 10nos

8 Gerbang Ampang Hilir 10nos

10 Gerbang Ampang Hilir 10nos

Clover Close Apartment Units (9A, 9B, 9C, 9D and Guardhouse) 18nos

• Baits are filled with approved ‘anti-coagulant’ rodenticides.

• Consumption of baits by rats/mice will cause internal hemorrhage within a week.

• Delay killing action has the advantage of rats/mice not developing bait shyness; hence the entire family of rats can be controlled.

• Contractor will install, services and maintain these Tamper Resistant Bait Station (TRBS) stations and report its finding on the level of rodent infestation in these areas covered by the bait stations.

• Each TRBS station will be securely fitted along the wall floor skirting at all the strategic areas at intervals of 20-30 feet apart.

• Contractor will provide location maps to indicate where the stations are installed at your premises.

• Samples of TRBS (Tamper Resistant Bait Stations) for Mice / Rats

II. In -Ground Termites

a) The Contractor shall provide labor and tools required to visit the premises monthly to perform monthly monitoring and inspection of the termite colony monitoring system / stations, located at the U.S. Embassy properties, including furnishing all labor, material, supplies (including termite baits), termite poison, equipment, services, and necessary eradication measures in the event termite activity is discovered.

b) The locations for installation of new termite colony monitoring system / stations including performing a monthly monitoring and inspection of the termite colony monitoring system / stations for the period of 12 month are tabled below:

UNIT LOCATION Quantity of Bait Stations

1. 376, Jalan Tun Razak (Chancery, Clubhouse, Front Gate, Side Gate and Back Gate) 46nos

2. Marine Security Guard Quarters (MSGQ) 10nos

3. Clubhouse 14nos

4. 9, Jalan Langgak Golf (CMR) 22nos

5. 1, Jalan Taman U-Thant Dua (DCR) 18nos

6. 9, Jalan Ampang Hilir (Clover Close Apartments) 18nos

7. 8 & 10 Gerbang Ampang Hilir 22nos

c) The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contract employees shall be on site only for contractual duties and not for other business purposes.

d) Contractor to provide trained and experienced personnel to perform the job function safely and efficiently.

e) The contractor shall inspect the termite colony monitoring system / stations /bait system for termite activities, bait station shall be installed on surface off ground for future inspection.

f) The contractor shall thoroughly inspect the premises, and place termite baits; and all damaged or worn-out baits shall be replaced to good and new to bait termites.

g) The contractor shall report to the Contracting Officer’s Representative (COR) of any termite activities discovered in bait station(s), ceiling timber board and rafter, and all timber structure in U.S. property. Termite species include but not limited to Coptotermes termites, Microtermes termites, Damp wood termites, Drywood termites and Subterranean termites.

h) Contractor must document and report to US Embassy Kuala Lumpur’s COR (Contracting Officer Representative) any damaged and/or missing in-ground termite bait stations including cap and cover, bait station and bait, for replacement to ensure optimum operational condition of the termite in-ground bait stations.

i) Upon completion of each monthly inspection for all GOPs, contractor must submit a report to detail all conditions and observations noted during the in-ground termite bait stations inspection service in terms of noted termite presence (if any) and physical damage of in-ground bait stations that impair the bait stations to function effectively. Report to the COR of any broken termite colony monitoring system / station(s), includes cap cover, bait station and structure.

j) The contractor shall provide bait feeding toxicant station(s), includes in-ground and above-ground station(s) to exterminate the entire colony when found termites present.

k) Any termite mound(s) found in property must be reported to COR for action. Contractor shall quote for treatment of mound.

l) Contractor shall provide ground plan for all termite colony monitoring system / stations under his routine inspection when submitting with the monthly invoices.

m) Contractor shall provide inspection schedule to Facilities and Maintenance office at least two days in advance prior to performing the inspection duty.

n) Contractor shall report to COR and provide quote for replacement of damaged in-ground termite bait stations that are noted during the monthly inspection.

o) Contractor shall provide types of treatment chemicals and MSDS to COR for approval before applying on American property. Includes treatment chemicals but not limited to;

Chlorfluazuron, Diflubenzuron, Hexaflumuron and Noviflumuron. Bait. Toxicants for soil poison are Fipronil and Imidacloprid Contractor must submit proposed pesticides to COR for approval prior to application on sites.

III. Mosquito Oil Smoke Fogging and Water-Based Mosquito Misting

a) The U.S. Embassy Kuala Lumpur requires alternate oil smoke mosquito fogging using Malathion 96, Malathion 84 or equivalent quality product and water-based mosquito misting services by applying pyrethrin as an ultra-low volume (ULV) spray at the locations mentioned in item VI in this document.

b) The fogging and misting activities shall be carried out for a period of 12 months from the date of contract for every week of the month. Each service shall be provided one time per week for 12 months.

c) The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contract employees shall be on site only for contractual duties and not for other business purposes.

d) The contractor shall alternate the chemical used for the oil smoke fogging every 3 months once to ensure that the mosquitoes does not develop resistance to the pesticide.

e) Mosquito fogging and misting service should only be provided on weekdays during the hours of 08:30am-10:30am to ensure optimum results in controlling and reducing mosquito disturbance at the residences.

f) The contractor shall not conduct fogging and misting service within the same day or during heavy rains to avoid the immediate dilution or dissipation of the treatments and to avoid the mix-up of chemicals.

g) The contractor shall follow the schedule provided for weekly fogging and misting at all the locations required as indicated in the table below:

Day of the Week CMR DCMR Chancery Clover Close Gerbang 8 & 10 Monday Tuesday Fogging Fogging Fogging Fogging

Wednesday Thursday

Friday Misting Misting Misting Misting Misting Saturday Fogging

h) The contractor shall ensure a minimum of two days between application of services to avoid high concentrations of chemicals between applications.

i) Contractor to provide trained and experienced personnel to perform the job function safely and efficiently.

j) Contractor shall provide types of treatment chemicals and MSDS to COR for approval before applying on any USG properties.

V. Period of Performance

The period of performance shall be 12 months from October 1, 2026, to September 30, 2027. The contractor shall complete services on the schedule below. The visits must be equally spread out over the course of the period of performance. The contractor cannot combine multiple site visits into a single site visit. All pesticide preparations used must be registered and approved by the Pesticides Board of Malaysia and are applied according to the recommended dosage.

Item Frequency Cockroaches Control Program

Once every month Common Ants Control Program

Rats/ Mice Control Program In-Ground Termite Monitoring

Mosquito Fogging Once every week

Mosquito Misting

VI. GOPs (Government Owned Properties) to be serviced.

• Chancery Compound:

Chancery Perimeter

MSGQ

Clubhouse Electricity Substation Front CAC Side CAC Back CAC Rubbish Collection Area

• Chief of Mission Residence

• Deputy Chief of Mission Residence

• 8 Gerbang, Ampang Hilir

• 10 Gerbang, Ampang Hilir

• Clover Close Apartment Units:

9A 9B 9C 9D Guardhouse

VII. Proposed Work Schedules

Proposed work schedules must be prepared by the contractor and emailed to the COR for acceptance and approval. Proposed work schedules should cover a minimum of 3 months and up to the entire period of performance. The first work schedule should be submitted no later than 5 days before the commencement of work. Up-to-date work schedules must be provided and coordinated with the COR throughout the performance period. Unexpected or last-minute changes should be communicated to the COR via email.

VIII. Scheduling Constraints

The schedules shall take into consideration the hours that staff can effectively perform their services without placing a burden on the security personnel of the Post. The work will be carried out on weekdays during normal business hours, but not on Embassy scheduled holidays. The 2026 holiday calendar is listed below for work planning purposes.

2026 Official Holidays

January 1 Thursday New Year's Day American

January 19 Monday Birthday of Martin Luther King, Jr. American

February 2* Monday Federal Territory Day

(Observance) Malaysian

February 16 Monday Washington’s Birthday American

February 17 & February 18

Tuesday & Wednesday

Chinese New Year Malaysian

March 21 Saturday Hari Raya Puasa Malaysian

March 23* Monday Hari Raya Puasa (Observance) Malaysian

May 1 Friday Labor Day Malaysian

May 25 Monday Memorial Day American

May 27 Wednesday Hari Raya Qurban Malaysian

June 1 Monday King’s Birthday Malaysian

June 19 Friday Juneteenth National Independence Day

American

July 3 ** Friday Independence Day American

August 31 Monday National Day Malaysian

September 7 Monday Labor Day American

September 16 Wednesday Malaysia Day Malaysian

October 12 Monday Columbus Day American

November 9* Monday Deepavali (Observance) Malaysian

November 11 Wednesday Veterans Day American

November 26 Thursday Thanksgiving Day American

December 25 Friday Christmas Day American

Work should be planned on weekdays during normal business hours unless the shutdown of equipment is required and will have a significant impact on operations or occupant comfort. This work can be scheduled on nights or weekends.

Generally, technicians must arrive at the Embassy by 8:00 am for screening and collection of visitor badges. The security escort will meet contractors at 8:15 and bring them to the jobsite.

Lunch breaks are 45 minutes in duration and will be outside the jobsite. Workers will demobilize from site no later than 4:15 pm unless it is reasonable for work to continue late to complete work nearing completion.

IX. Facility Access – (Non-Cleared Staff)

Contractor personnel will be escorted by US Embassy staff will working at US government facilities. Access to Embassy facilities must be pre-approved. Once approval is given, the contractor must submit access information for workers and vehicles that will be performing the work. Information must be submitted no-later than 2 working days prior to the start of scheduled work. Access requests can be valid for up to 3 months if clearly requested by the contractor. The contractor should only submit names and vehicle information that they plan to bring on site.

Uncleared contractors will need to be escorted by Embassy staff while onsite.

Facility Access – (Cleared Staff)

After award, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Embassy will run background checks on these individuals. It is anticipated that security checks will take 30 days to perform. For each individual, the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

• Passport Number (if foreign worker or third country national)

The Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

X. Staffing Levels

Contractor should provide sufficient manpower to efficiently carry out services. The personnel performing the work must be trained and qualified to perform maintenance, repairs, and troubleshooting of the equipment specified. Technicians are required to wear clean, neatly kept uniforms.

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. The Contractor shall not allow disorderly conduct, abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

XI. Safety

Personal Protective Equipment (PPE): The Contractor must provide all safety Personnel Protective Equipment such as DOSH approved safety harness, safety goggle, non-slip safety shoes, waterproofed coverall, rubber gloves, etc. that are suited for the workers’ safety in carrying out their specific tasks. Contractor must provide all materials, traffic control, signs, and equipment to secure work site. Contractors must use safety equipment. Technicians are required to always wear close toed safety shoes. Shoe covers may be work over shoes if needed.

High Risk Activities: If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S.

Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan containing specific hazard mitigation and control techniques.

• Scaffolding.

• Work at heights above 1.8 meters.

• Trenching or other excavation greater than one (1) meter in depth.

• Earth-moving equipment and other large vehicles.

• Cranes and rigging.

• Welding or cutting and other hot work.

• Partial or total demolition of a structure.

• Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI.

• Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.).

• Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

• Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

Safety and Health Requirements: The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR parts 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor’s written safety program.

Mishap Reporting: The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

Site Safety and Health Plan (SSHP): The contractor must develop a Site Safety and Health Plan (SSHP). The SSHP must be submitted at least 10 working days prior to commencing any activity at the site. The plan must address developing activity hazard analyses (AHAs) for specific tasks.

The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives. The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-1-1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity.

The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

Cleanliness and Housekeeping: The Contractor shall cover and protect existing fittings, work areas, and flooring with special consideration to covering and protecting work area if necessary.

The Contractor is responsible for repairing damage caused by their negligence at their cost. The Contractor shall be responsible for disposing of all debris. They may not use the embassy dumpsters and must provide their own dumpster or vehicles to dispose of debris. The Contractor shall recycle old materials where possible and feasible. The Contractor shall maintain a neat and clean work area throughout the duration of the work. The Contractor shall, at the completion of the work, clean all areas affected by the work. All surfaces shall be clear of dust, marks, or stains.

Pest Control Plan: Before starting performance, the Contractor shall submit to the COR a Pest Control Plan for each property or site identified in the SOW within 3 days following the initial inspection. Upon receipt of the Pest Control Plan, the COR will render a decision regarding its acceptability within 7 days. The Contractor shall be on site to initiate service within 3 days following notice of approval. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have to submit revisions.

The Pest Control Plan shall consist of the following parts:

1. Proposed methods for control, including name of any pesticide(s) to be used, specimen labels and Material Safety Data Sheets (MSDS sheets) for all pesticides proposed to be used. The Contractor shall include a list of brand names of rodent bait boxes and any other control devices or equipment.

2. Methods to be used to ensure the safety of building occupants and visitors to the site.

3. A description of the pest problem and any structural or operational changes that would facilitate the pest control effort.

4. A list identifying the on-site person(s) who will be performing the pest control work. All pertinent information regarding their qualifications, experience, and training must also be provided.

5. A copy of any local license, if applicable, for every Contractor's representative who will be performing on-site service under this contract.

6.A proposal for the work identified in the task order. The proposal shall include types and quantities of labor at the fixed rates set forth in Section B.

It shall be the Contractor's responsibility to carry out work according to the approved Pest Control Plan for each property or site. The Contractor shall obtain the concurrence of the COR prior to implementing any changes to the approved Pest Control Plan, including additions or replacements to the pesticide list and to on-site service personnel.

NOTE: All pesticides used by the Contractor must be authorized by the Department.

Department-authorized professional-use pesticides (DAPU) are found in Exhibit 2. (See Exhibit 2, Department-Authorized EPA-Registered Professional-Use Pesticides for Common Pests). Use of non-chemical pesticides is encouraged

XII. General Notes:

• The work will be carried out on weekdays during normal business hours and must be coordinated with the COR.

• Access details need to be given to the COR or their representative at least 2 working day prior to work to access the site.

• The contractor will be under escort from an Embassy staff member while onsite.

• If any safety incident occurs onsite, the contractor must report it to the COR by phone immediately.

• Shoes must be always worn. Shoe covers should be worn over shoes as a substitution for removing shoes.

• Provide and use safety gear appropriate to the task.

• Contractor must provide all safety Personnel Protective Equipment such as DOSH approved safety harness, safety goggle, non-slip safety shoes, waterproofed coverall, rubber gloves, etc.

that are suited for the workers’ safety in carrying out their specific tasks. Contractor must provide all materials, traffic control, signs, and equipment to secure work site for safety of staffs during work.

• Tools must be in good condition. Any damaged tools during the commencement of work shall immediately be dispose and replace with new tools.

• Embassy staff all have stop work authority for safety reasons and may ask the contractor to stop work if they potentially see an unsafe condition. Work will only be resumed when approved by the POSHO or Assistant POSHO.