19MY3026Q0022 Questions and Answers (August 28 2026).pdf
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- Solicitation number
- 19MY3026Q0022
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for Solicitation No. 19MY3026Q0022 concerning Chancery and GOP Pest Management Service for 2026-2027, dated 28 August 2026. The document addresses clarifications regarding pest management service delivery at an Embassy location in Malaysia.
Key service parameters include: pest control services are exterior only (not inside buildings) and serve as a secondary line of defense against pests, with mosquitoes identified as the most critical pest issue. All services must be performed during the Embassy's normal operating hours of 0745-1630. The weekly fogging and misting schedule requires communication, coordination, and approval from the Contracting Officer's Representative (COR) for any changes. If services fall on official holidays, they should preferably be rescheduled to the next business day, contingent on COR communication, coordination, and approval. All pesticides and chemicals must be registered with and approved by the Pesticides Board of Malaysia, with the winning bidder required to provide copies of pesticide labels. Electronic items are prohibited inside the embassy compound but small storage areas are provided for contractor use. Specific service frequencies are referenced in the Statement of Work (SOW) page 13. Any unexpected or last-minute changes must be communicated to the COR via email.
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Text version
Solicitation No: 19MY3026Q0022 (Chancery and GOP Pest Management Service 2026-2027)
Questions And Answers
Date : 28 August 2026
Question 1: Is service required inside the building?
Answer 1: No.
Question 2: Does this service serve as a second line of defense against pests?
Answer 2: Yes.
Question 3: What are the permitted working hours for pest control activities
Answer 3: All services must be performed during the Embassy's normal operating hours (0745 –
1630).
Question 4: What are the most critical pest issues currently being faced?
Answer 4: Mosquitoes.
Question 5: Could you please provide compound layouts for the GOPs?
Answer 5: Not in a position to share that information at this time.
Question 6: In the event of a short-notice holiday, what steps should we take?
Answer 6: Any unexpected or last-minute changes should be communicated to the COR via email.
Question 7: Please advise if the weekly fogging and misting schedule can be changed.
Answer 7: It must be communicated, coordinated, and approved by the COR.
Question 8: Are we required to provide the name of the chemical or pesticide used?
Question 8: Yes, all pesticides and chemicals used must be registered with and approved by the
Pesticides Board of Malaysia. Additionally, the winning bidder must provide a copy of the pesticide label.
Question 9: Can we bring electronic items into the embassy compound?
Question 9: Electronic items are prohibited inside the embassy compound. Small storage areas are provided for contractors to store their electronic items.
Question 10: What should we do if a service falls on an official holiday?
Answer 10: Preferably on the next business day. However, it must be communicated, coordinated, and approved by the COR.
Question 11: What are the expected service frequencies (e.g., daily, weekly) for each service?
Question 11: Please refer to SOW page 13.
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