Performance Work Statement (PWS).pdf

PWS FA-4800-25-Q-0056 Inspection, Testing, and Maintenance of JBLE - Fort Eustis Pre-Engineered Fire Suppression Systems 22 September 2025

PERFORMANCE WORK STATEMENT (PWS)

For The

Inspection, Testing, Maintenance (ITM) and Repair of Joint Base Langley-Eustis (Fort Eustis) Pre-Engineered Fire

Suppression Systems:

733d Civil Engineering Squadron

FM-200 Fire Suppression Systems, Residential Kitchen Hood Fire Suppression Systems And

Wet Chemical Fire Suppression Systems 22 September 2025

TABLE OF CONTENTS

SECTION TITLE Page Number

1. Scope of Work 3

2. Descriptions and Initial Status Report 3

3. Inspection, testing and approved repairs 4

4. Post Reports 6

5. Publications 7

6. Quality Control 8

7. Hours of Operations 9

8. Warranty of Work 9

9. Performance of Services during Crisis 10

10. Quality Assurance (Government): 10

11. Government Furnished Property and Services 10

Table 1 Detailed inspection, testing, maintenance, (ITM) and 13 approved repair for each pre-engineered fire suppression system

1. Scope of Work:

1.1. The contractor shall provide all labor, materials, supplies, equipment and transportation to perform all Inspection, Testing, Maintenance (ITM) and Repairs of pre-engineered fire suppression systems installed on Fort Eustis, part of Joint Base Langley-Eustis (JBLE), Virginia, to include clean agent “FM-200” fire suppression systems, residential kitchen style hood and duct fire suppression systems, and wet chemical fire suppression systems as identified in Tables 1.1 – 1.3 of this PWS.

1.2. The Contracting Officer Representative (COR) shall provide a list of each Commercial Wet Chemical Suppression, Residential Wet Chemical Suppression, and FM200 Clean Agent Systems along with the inspection maintenance frequencies for each system with this PWS. (Tables 1.1 – 1.3). Upon receiving the list of the Suppression Systems and current inspection cycle, the contractor shall be provided time for a site-visit to perform an overview of each system to determine if the information provided for each system is accurate.

1.3. All ITM and repairs will be in accordance with the Unified Facilities Criteria (UFC) 3-601- 02 Current Edition “Operation and Maintenance: Inspection, Testing, And Maintenance of Fire Protection Systems”, the National Fire Codes Published by the National Fire Protection Association (NFPA) Current Version (Only if the current version is older than one year and does not have a Technical Information Guide (TIG) issued-If TIG has be created and published the TIG SHALL be followed), and other applicable references: (i.e.

Manufacturer Instructions, Underwriters Laboratories (UL), etc.)

1.4. If there is a conflict between the UFC, NFPA and other references, the UFC has precedence.

2. Description of Services:

2.1.1. Detailed list of systems requiring inspection, testing, maintenance (ITM) or “Repairs outside of scheduled maintenance are to be documented on an estimate to be approved before completion.

2.1.2. The contractor shall submit a schedule for all services described in this PWS to the Contracting Officer’s Representative (COR) and Facility Managers. The contractor shall not deviate from the approved schedule without prior approval from the COR and/or Facility Manager(s).

2.1.3. Occurrence based schedule changes due to customer/contractor requests, base exercises due to force protection levels shall be submitted to the COR, contractor, and facility manager to obtain new work schedule approval.

http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4 http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4

2.1.4. The schedule may be submitted electronically using a file format compatible with government software programs such as "Microsoft Office" software.

2.2. Initial Status Report: The contractor, contracting officer representative (COR) shall review the current inspection, test, maintenance, and repair status of all installed pre-engineered fire suppression systems included in this contract (Attachment #1).

2.3. The initial status report shall identify any ITM or repair(s) that are required for all the installed pre-engineered fire suppression systems at Ft Eustis.

2.4. After the awarding of this contract the contractor shall submit a planned work schedule to the COR for approval within 5 calendar days after contract start date so the COR can review the plan with facility managers. The contractor shall submit report documents to the COR on all installed pre-engineered fire suppression system’s inspection, testing, maintenance and/or repairs, noting any discrepancies (with documentation of where the discrepancy is referenced from-i.e., UFC, NFPA, etc.), system impairments (with documentation of where the impairment is referenced from-i.e., UFC, NFPA, etc.), and recommendations within 5 work days after inspections.

3. Required Inspection, Testing, Maintenance (ITM) and Approved Repairs:

3.1. Clean Agent “FM-200” Fire Suppression Systems”: The contractor shall perform inspection, testing, maintenance (ITM) and/or approved repairs for each clean agent “FM 200” fire suppression systems annually as noted per system on Attachment #1 to this PWS.

3.1.1 Inspection, Testing and Maintenance (ITM) and approved repairs shall comply with UFC 3- 601-02, National Fire Protection Association (NFPA) 2001 “NFPA 2001 2018 edition, “Standard on Clean Agent Fire Extinguishing Systems”, industrial/commercial practice s, and manufacturer’s specifications. If a conflict exists between the UFC and other DOD Document, reference code, standard, or publication, the UFC takes precedence. The contractor’s certified service technician who has the applicable manufacture’s design, installation, and maintenance manual and service bulletins shall service the dry chemical fire-extinguishing system at intervals specified in Attachment #1. Per Attachment #1’s schedule, inspection, testing, maintenance and/or repairs shall be conducted in accordance with the referenced documents “as modified by UFC 3-601-02”. Which shall include, (1) Have the COR present to notify dispatch that testing is taking place and to verify that the inspection is completed per this PWS, (2) Hose Testing per NFPA 2001 (Due 5 Year Inspection) (3) At least annually, all systems shall be thoroughly inspected and tested for proper operation by personnel qualified in the installation and testing of clean agent extinguishing systems.

Discharge tests shall not be required. (4) The inspection report with recommendations shall be filed with the COR and these records shall be retained by the owner for the life of the system. (5) The contractor shall provide the container test IAW NFPA 2001 and US DOT and provide documentation. The contractor shall be responsible for any accidental discharges (caused by them), including clean-up of all chemicals occurring during inspection & testing.

3.2. Wet Chemical Suppression Systems: The contractor shall perform inspection, testing, maintenance (ITM) and/or approved repairs for each wet chemical fire suppression system semi-annually and/or annually as noted per system on Attachment #1 to this PWS.

3.2.1. Inspection, Testing and Maintenance (ITM) and Repairs shall comply with UFC 3-

601-02, NFPA 17A-2021 Edition “Standard for Wet Chemical Extinguishing Systems” & NFPA 96 2017 edition, and with industrial/commercial practices, UL, and manufacturers specifications. If a conflict exists between the UFC and other DOD Document, reference code, standard, or publication, the UFC takes precedence. The contractor’s certified service technician who has the applicable manufacturer’s design, installation, and maintenance manual and service bulletins shall service the wet chemical fire-extinguishing system at intervals specified in Attachment #1. Per Attachment #1’s schedule, inspection, testing, maintenance and /or repairs shall be conducted in accordance with the referenced documents “as modified by UFC 3-601- 02”. Which shall include, (1) Have the COR or COR Rep present to notify dispatch that testing is taking place and to verify that the inspection is completed per this PWS, (2) A check to see that the hazard has not changed and the extinguishing system is still set up for proper protection of the hazard,

(3) An examination of all detectors, the expellant gas container (s) (ensure the expellant pressure cylinder is pressurized with enough expellant that it is sufficient for proper operation of the system.), the agent container(s) for liquid levels and issues with the container per NFPA 17A, releasing devices, piping, hose assemblies, nozzles, signals, all auxiliary equipment and the liquid level of all non-pressurized wet chemical containers, and

(4)*Verification that the agent distribution piping is not obstructed. (5) Hydrostatic test date of the wet chemical container, hose assemblies, regulator, and expellant pressure cylinder (12 Years) and the amount of wet chemical container in the container and expellant pressure cylinder for pressure of expellant gas to ensure that it is sufficient for proper operation of the system. (6) Fixed temperature-sensing elements of the fusible metal alloy type shall be replaced at least annually (Per UFC 3-601-02) from the date of installation or more frequently, if necessary, and shall be provided to COR to be destroyed when removed. The year of manufacture and the date of installation of the fixed temperature-sensing element shall be marked on the system inspection tag, and the tag shall be signed or initialed by the installer. (7) All wet chemical systems shall be tested, which shall include operation of the detection system signals (receipt of the activation by the fire alarm and that the signal transmits to the dispatch center and releasing devices, including manual stations and other associated equipment with the COR or COR Rep present to reset the fire alarm.) (8) When all testing/repairs have been accomplished and the system has been restored to full operating conditions, all previously notified parties shall be informed that the system is in full operating condition. (9) Each wet chemical system shall have a tag or label securely.

attached, indicating the month and year the maintenance is performed and identifying the person performing the service. Only the current tag or label shall remain in place. (10) All defects shall be noted on the maintenance/inspection report. (11) The contractor shall be responsible for any accidental discharges (caused by them), including clean-up of all chemicals and materials used during inspection, testing, and maintenance.

3.3. Residential Kitchen Hood Suppression Systems: The contractor shall perform inspection, testing, maintenance (ITM). All repairs for each residential kitchen hood fire suppression system must be recognized and annotated on a separate estimate document for approval. Attach the document/s annually as noted per system on Attachment #1 to this PWS.

3.3.1. Inspection, Testing and Maintenance (ITM) and Repairs shall comply with UFC 3-

601-02, with industrial/commercial practices, UL, and manufacturer’s specifications. If a conflict exists between the UFC and other DOD Document, reference code, standard, or publication, the UFC takes precedence. The contractor’s certified service technician who has the applicable manufacturer’s design, installation, and maintenance manual and service bulletins shall service the residential kitchen hood fire suppression system at intervals specified in Attachment #1 of this PWS.

Per Attachment #1’s schedule, inspection, testing, maintenance and /or repairs shall be conducted in accordance with the referenced documents “as modified by UFC 3-601-02”. Which shall include, (1) Have the COR or COR Rep present to notify dispatch that testing is taking place and to verify that the inspection is completed per this PWS, (2) A check to see that the hazard has not changed and the extinguishing system is still setup for proper protection of the hazard, (3) An examination of all detectors, the expellant gas container (s) (ensure the expellant pressure cylinder is pressurized with enough expellant that it is sufficient for proper operation of the system.), the agent container(s) for liquid levels and issues with the container per manufacturer’s specifications, releasing devices, piping, hose assemblies, nozzles, signals, all auxiliary equipment and the liquid level of all non-pressurized wet chemical containers, and (4)*Verification that the agent distribution piping is not obstructed. (5) Hydrostatic test date of the wet chemical container and expellant pressure cylinder and the amount of wet chemical in the wet chemical container and expellant pressure cylinder for pressure of expellant gas to ensure that it is sufficient for proper operation of the system. (6) Fixed temperature-sensing elements (If using guardian bi-annual links replace links every two years, if not annually) of the fusible metal alloy type shall be replaced at least bi-annually from the date of installation or more frequently, if necessary, and shall be provided to COR to be destroyed when removed. The year of manufacture and the date of installation of the fixed temperature-sensing element shall be marked on the system inspection tag, and the tag shall be signed or initialed by the installer.

4. Post Reports:

4.1. Once the inspection, testing, and maintenance has been accomplished per individual system the contractor shall provide a written certification tag on theoperational condition of each system at the site and provide a written report to the COR.

4.1.1. Each system shall have a tag or label securely attached, indicating the month, day and year ITM/Repair was performed, unit serial number, contractor name, service technician name, type of system, fusible link information (if applicable- to include temperature rating, date installed, etc.) and type of system. Only the current tag or label shall remain in place.

4.1.2. Inspection, testing, maintenance report and/or repair report shall contain as a minimum date and time of inspection, contractor name, service technician name, unit model/serial number, type of system, hazards protected, panel information, fusible link information (if applicable- to include temperature rating, date installed, etc.)

cylinder information (location, hydro date, weights etc.), Battery tests as applicable, and nature of testing performed and results, list of all parts needing replacement or repair, and the signature of the contractors’ certified technician and the signature of the government representative.

4.2. Discrepancies: A normal inspection includes replacement of minimal items.

This information is identified in the governing codes (UFC 3-601-02 and NFPA 17A). Any discrepancies that exist outside of normal practice of Fire Suppression System Inspections and Testing. or outside the scope of this contract shall be reported to the COR as a “Recommended Repair”.

4.2.1. The contractor shall provide a detailed report and cost estimate to the COR and

Contacting Officer for all Recommended Repairs that will cover correction of discrepancies not covered by the scope of this contract per system.

4.2.2. The Government at its sole discretion may, use this contract’s optional repair Contract

Line Item Number (CLIN) or any other contract vehicle at our disposal to complete any Recommended Repair.

4.2.3. If the COR concludes a “Recommended Repair’ is to be performed under the repair CLIN, the Contracting Officer (CO) will issue a CO’s Letter of Direction (LOD) approving the repair and/or issue any modification required to incorporate the work.

4.2.4. Only Approved repairs shall be completed as part of the PWS. The contractor

SHALL NOT automatically empower themselves to correct or to order parts against such unspecified items.

5. Publications:

5.1. The following publications shall be followed in the performance of this contract’s inspection, testing, maintenance and repairs; (M = Mandatory Compliance; A = Advisory)

Publications Title M/A Date

CFR 29, Part

Occupational Safety and Health Act Subpart I – Personal Protective Equipment Subpart K –

Medical and First Aid Subpart L – Fire Protection Subpart Q – Welding, Cutting and Brazing

M

Latest Edition

NFPA 10 Standard for Portable Fire Extinguishers M Latest Edition

NFPA 12

Standard on Carbon Dioxide Extinguishing Systems

NFPA 17

Standard on Dry Chemical Extinguishing Systems

NFPA 17A

Standard on Wet Chemical

NFPA 96

Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

NFPA 2001

Standard on Clean Agent Fire

UFC 3-601-02

Operations and Maintenance:

Inspection, Testing and Maintenance of

Fire Protection Systems

UL 300 Fire Testing of Fire Extinguishing Systems for Protection of Commercial Cooking Equipment M Latest Edition

UL 1254 Pre-Engineered Dry Chemical Extinguishing System Units, M Latest Edition

UL 2127 Standard for Inert Gas Clean Agent Extinguishing System Units M Latest Edition

Various Industrial/commercial practices A Latest Edition

Various Manufacturer’s written specifications (i.e. Ansul R-102, Piranha, etc.) A Latest Edition

6. Quality Control:

6.1. The contractor shall develop and maintain a quality assurance control and inspection program to ensure maintenance and repair services are performed in accordance with all applicable references and other applicable industrial/commercial practices and manufacturer’s specifications. The contractor will develop and implement procedures to identify, prevent and remedy defective services. The Government COR shall be provided with the contractor specific quality control inspector to notify in case of customer complaints.

7. Hours of Operation:

7.1. The contractor shall establish a work schedule, which may require work to be performed outside the normal JBLE normal duty hours (7:30 am – 4:00 p.m., Monday through Friday, excluding holidays). When this alternate work schedule is needed because of mission requirements, the work outside normal JBLE duty hours will need to be approved by the facility manager, COR. The schedule of operations shall be conducted to ensure minimum inconvenience and interruptions. No installed suppression system shall be removed from service without notifying the Joint Base Langley-Eustis - Fort Eustis Fire & Emergency Services in advance (757) 878-1008.

Work schedules shall be submitted not less than 30 days in advance to the COR. Any changes to the schedule will need to be coordinated with the facility managers, COR.

This is required for the government to adequately coordinate with each agency prior to the testing of the systems.

7.2. Holidays/Base Closure

New Year’s Day - 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day - last Monday in May Juneteenth – June 19th Independence Day – 4th July Labor Day - 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11th November Thanksgiving Day - 4th Thursday in November Christmas Day – 25th December

Base Closure Days If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

8. Warranty

8.1. The contractor warrants that work performed under this PWS, including work performed by any subcontractor, shall conform to the PWS requirements and shall be free of defects. The contractor shall remedy, at the contractor’s expense, any damage to government owned or controlled real or personal property. The terms of this warranty shall continue for ninety (90) days after the completion of this contract.

8.2. Equipment, components, and parts, other than those installed under this contract, shall not be removed, or replaced, or their deficiencies corrected while still under warranty of the manufacturer or installer without prior approval of the COR. All defects in material or workmanship, defective parts, or improper installations and adjustments found by the contractor shall be reported to the COR so that necessary corrective action may be taken.

9. Performance of Services during Crisis:

9.1. Installed Fire Suppression System maintenance services on JBLE-Eustis are considered mission critical and service will continue in the event of crisis, whether declared by the National Command Authority under provisions of DODI 3020.37, or otherwise. Contract employees, with approved background checks, will be allowed unescorted access to the base for performance of work in all FPCONs except “Delta”.

The Contracting Officer Representative (COR) will notify the contractor of a “Delta” condition as soon as possible after security procedures have been implemented.

9.2. When the government perceives that mission accomplishment is endangered, the government, at the government’s option, may augment performance to meet surge or crisis requirements beyond the capability of the contractor.

10. Quality Assurance (Government):

10.1. The Contracting Officers Representative from JBLE-Eustis Fire & Emergency Service evaluates the contractor’s performance and adherence to the UFC, NFPA and other referenced publication/standards. The COR will record results of inspections, noting the facility number, date and time of inspection. If the inspection reveals unacceptable performance, the COR shall notify the Contracting Office (CO). The COR will then notify the CO and require re-performance of the service (referred to as “call back”). The contractor shall be allotted time as agreed by all parties, but no longer than 48 hours, to return to JBLE-Eustis and accomplish corrective action/work.

10.1.1. If the contractor does not respond to the COR request for the call back the COR will then call back the contractor discussing the responsibilities of the contractor and the government and give another 48 hours to resolve the issue.

10.1.2. If after 96 hours the issue is still not corrected with the COR and contractor not being able to resolve the differences; the COR shall go to the 633 Air Base Wing Contracting Office to discuss removal of funding due to incomplete and/or unacceptable work.

11. Government Furnished Property and Services:

11.1. Government Furnished Property: The Government will not provide any facilities, equipment, supplies or materials. The Government will furnish without cost to the contractor a reasonable amount of electricity and potable water in connection with the contract performance.

11.2. The contractor is responsible for tracking and retrieving badges from employees upon their separation, termination and/or completion of business on Joint Base Langley-Eustis, VA and Langley Air Force Base, VA. A list of current contractor employees issued security badges must be provided/submitted with the monthly invoice. Badges from employees no longer employed on the contract must be retrieved and turned in to the contracting office within 30 days of separation and/or termination.

11.3. Government Furnished Services: Security Police, Fire Protection and

Emergency Medical Treatment: Call 911 for reporting fire, police or medical emergencies.

End of Section

Table 1

1. Detailed inspection, testing, maintenance, (ITM) and approved repair for each pre-engineered fire suppression system:

1.1. Clean Agent “FM 200” Suppression Systems: Inspect, Test, and Maintain per UFC 3- 601-02, NFPA 2001, and Manufacturer Specifications.

2 Table 1.1 “FM-200” (Ft Eustis)

BLDG: Name:

(Building / Area(s) Protected)

#- Systems- Model - Tank(s)-Weight

Numbe of

Inspect ons Per Yea r

Next

Inspection Due date

Aviation Applied Technology

1stDirectorate (AATD) Floor Computer Room

1-Kidde Scorpio 1-220 agent tank

Upon Contract

Award

AATD Room 102 1-Kidde Gemini

1- 100 Agent Tank 1 Upon Contract

Network Enterprise Center (NEC) Annex Server Room

1-NFS-640

2-493 agent tanks

NEC Network Operations Center

(NOC)

1-Kidde Scorpio 1 Upon Contract Award

1-200 Agent Tank, 1-

Agent Tank

Communications Security Room

1-NFS-640 1 Upon Contract Award

1-202 Agent Tank, 1-80Agent Tank

1387 Telephone Exchange 1-Notifier NFS-640 4-408 Agent Tanks

1 Upon Contract Award

1408 Server Facility 1 Fike 163lb Tank Gross Weight

1 Upon Contract Award

2517 Server Facility 1 Fike 163lb Tank Gross Weight

Communications Room

1-Kidde Aegis 1-240 Agent Tank & 1

762 Agent Tank

1.2. Wet Chemical Kitchen Hood System “Commercial”: Inspect, Test, and Maintain per UFC 3-601-02, NFPA 17A, and Manufacturer Specifications.

Table 1.2 “Wet Chemical “ (Ft Eustis)

BLDG:

Name:

(Building / Area(s)

Protected)

#- Systems-Model #-Tank(s)-Weight #-Fusible Links

Number of inspections per year

Next Inspection Due Date

576 McDonald Health Center

2-Ansul R-102 1(3)gal Agent Tanks “Large

Hood” 2(1.5)-gal Agent Tank

“Pizza Oven” 12-Nozzles 6-360o & 1-500o Fusible Links

Fire Station #1

2-Ansul R-102 2 (3)Gal Agent

Tanks 11-Nozzles 4-360o Fusible Links

Bowling Center

1-Ansul R-102 2 (3)-Gal Agent

6-Nozzle 6-360o & 3-500o Fusible Links

Marcos Pizza

1-Ansul R-102 2(3)-Gal-Agent Tank “ 1(1.5)-gal Agent Tank 11- Nozzles

4-500o Fusible Links

7th Sus Brigade

/ DFAC

7-Ansul R102 Agent Tanks 4(1.5) gal 3(3)Gal Agent tanks

13- Nozzles 10-360o Fusible Links

4 -500o Links

Award

704 Amoco Express Fuel Station Hunts Bro’s

Pizza

Captive- Aire Core System 1-

Ansul R-102 1(1.5)-gal Agent

2-360o & 1-500o Fusible Links

2 Upon Contract Award

925 School Age Services

(SAS)

1 (3) Gal Agent Tank 5-Nozzles 3-360o Fusible

Links 1-360o Fusible

Links

2 Upon Contract

926 Child

Development Center (CDC)

1-Ansul R-102 2 (3)Gal Agent Tanks 9-Nozzles

3-360o Fusible Links

TRADOC

Bistro Grab and Pay

1-Ansul with 1 Hood 1(3) Gal Agent Tank

3 Nozzles R-102 1(3)-gal Agent Tank 3-Nozzles

1034 US Army

Reserve Mess Hall

1-Ansul R-102 1(1 ½) Gal & 1(3)-Gal Agent

Tank, 4-Nozzles

CDC

1(3)-Gal Agent Tank, 5-Nozzles

Burger King

2(3) Gal Agent

Tanks 10-Nozzles 6-500o Fusible Links

1386-1

Panda Express

Captive-Aire Core System

1-Ansul R-102 1(3)-Gal Agent Tank, 5-Nozzles

1386-2

Charley’s

1(3) Gal Agent

Tank 5-Nozzles 3- 360o Fusible Links

1386-3

Popeye’s

3(3) Gal Agent

Tank 14 -Nozzles 500o Fusible Links

1386-4

Qdoba

Captive- Aire Core System 1- Ansul R-102

1(1.5)-gal Agent

Tank 5-Nozzles

3-360o & 1-500o

Fusible Links

Officer’s Club systems3-3 Gal Agent

Tanks 19-Nozzles 5-360o & 6-500o Fusible Links

Upon Contract

AIT DFAC

3-Ansul R102 16 Systems 12-1.5-gal Agent Tanks 3 Systems 3(3) gal Agent Tanks 43-

Nozzles 9-360o Fusible Links & 7-500o Fusible

Links

Golf Course system 3-3 Gal Agent

Tanks 16-Nozzles 3-360o & 4-500o Fusible Links

1.3. Wet Chemical Kitchen Hood Systems “Residential” (Ft Eustis)

BLDG

Name:

(Building / Area(s)

Protected)

#- Systems-Model #-Tank(s)- Weight #-

Fusible Links

Number of inspections per year

Next Due

215 Officers Wives Club 1 – Guardian 928-211o

Fusible

Contract Award

650 Soldier Support Center 1 – Guardian 928-211o

Barracks

1 – Guardian 928-211o

928-211o Fusible

Links

Upon

928-211o Fusible

Links

Upon

928-211o Fusible

Links

Upon

Youth /Teen Service Center

928-211o Fusible

Links

Upon

END OF PWS