Combo Synopsis Solicitation -Fire Suppressions Ft. Eustis.pdf

633 CONS/PKC

Langley AFB VA

FA480026Q0019

Fire Suppression System Services at Joint Base Langley-Eustis Solicitation for Inspection, Testing, Maintenance (ITM), and Repair

Request for Quote

This RFQ includes and incorporates clauses from the Federal Acquisition Regulation. It is the contractor's responsibility to be aware of the relevant clauses and provisions. Full text of these clauses can be accessed at the following website:

https://www.acquisition.gov.

The 633d Contracting Squadron, located at 14 Burrell Street, building 67, Langley AFB, VA, has a requirement for the procurement of Inspection, Testing, Maintenance (ITM) and Repair of Joint Base Langley-Eustis (Fort Eustis) Pre-Engineered Fire Suppression Systems. This is a 100% small business set-aside. The North American Industry Classification System (NAICS) code for this project is 561210 with a size standard of $47,000,000.00. This notice serves as both a synopsis and solicitation for commercial items, in accordance with Federal Acquisition Regulation (FAR) 5.203(a)(2), "Synopses of Proposed Contract Actions,". For further details, please see the attached Performance Work Statement (PWS) and other attachments.

Please respond to this RFQ by completing an itemized quote on company letterhead. Quotes are due no later than 16:30 EST on 27 February 2026. No late quotes will be accepted.

Site Visit: A Site visit will be accomplished at 14:00 EST on 18 February 2026. If you require a pass to access the facility for this visit, please email mehran.amini_tehrani.1@us.af.mil as soon as possible, but no later than 12:00 EST on 13 February 2026.

Questions: Vendors may submit questions regarding clarification of solicitation requirements to SrA Mehran Amini Tehrani by email to mehran.amini_tehrani.1@us.af.mil by 16:30 EST on 20 February 2026. Any questions received after this date may not be answered.

Fire Suppression System Services at Joint Base Langley-Eustis Solicitation for Inspection, Testing, (The quote shall be effective for 30 days after submission of quote)

Please provide a quote for the line items and attached Performance Work Statement (PWS) listed below.

Base Year

CLIN SUPPLIES/SERVICE QTY UNIT UNIT

PRICE ($)

TOTAL

AMOUNT ($)

0001 Annual Inspections FM-200 Systems. Initial Inspection shall occur within 30 days of award.

9 Each

0002 1st Semi-Annual Commercial Wet Chemical Systems Inspections shall occur within 30 days of award.

44 Each

0003 1st Semi-Annual Residential Wet Chemical System Inspections shall occur within 30 days of award.

7 Each

0004 2nd Semi-Annual Commercial Wet Chemical Systems Inspection. 44 Each

0005 2nd Semi-Annual Residential Wet Chemical Systems Inspection. 7 Each

0006 OPTIONALPerform "Approved Repairs" IAW PWS that the Contracting Officer specially authorizes.(Not to Exceed)

1 Group $5,000.00 $5,000.00

BASE YEAR TOTAL:

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Fire Suppression System Services at Joint Base

Option Year 1

CLIN SUPPLIES/SERVICE QTY UNIT UNIT

PRICE ($)

TOTAL

AMOUNT ($)

1001 Annual Inspections FM-200 Systems Initial Inspection. 9 Each

1002 1st Semi-Annual Commercial Wet Chemical Systems Inspections. 44 Each

1003 1st Semi-Annual Residential Wet Chemical System Inspections. 7 Each

1004 2nd Semi-Annual Commercial Wet Chemical Systems Inspection. 44 Each

1005 2nd Semi-Annual Residential Wet Chemical Systems Inspection. 7 Each

1006 OPTIONALPerform "Approved Repairs" IAW PWS that the Contracting Officer specially authorizes.(Not to Exceed)

1 Group $5,000.00 $5,000.00

OPTION YEAR TOTAL:

Appendix A

1.0 INSTRUCTIONS TO CONTRACTORS:

1.1 Overview

This solicitation represents the purchase of Inspection, Testing, Maintenance (ITM) and Repair of Joint Base Langley-Eustis (Fort Eustis) Pre-Engineered Fire Suppression Systems as outlined in the CLIN structure table above. It will result in a firm-fixed-price purchase order. To ensure a prompt and equitable evaluation of quotes, contractors must strictly follow the instructions provided here. Quotes should be complete, self-contained, and directly address the requirements specified in this RFQ.

This solicitation is competitively issued to foster fair competition among vendors and will constitute a firm-fixed-price purchase order. Contractors are expected to comply with the instructions provided to facilitate an efficient and impartial evaluation of quotes. Any failure to meet these requirements may disqualify an offeror from receiving an award.

1.2 Submission Requirements

Vendors must submit a dated quote on company letterhead that includes unit prices, extended prices, and a list of the equipment being offered. By submitting a quote without exceptions to the requirements of this RFQ, including the specifications in CLINs 0001-1006 and the stated terms and conditions, the vendor agrees to all solicitation requirements. If there are any exceptions to the solicitation terms and conditions, these must be clearly identified and accompanied by a complete rationale. IMPORTANT NOTE: Please submit your quote as a separate document from this solicitation.

1.3 Required Information

Interested parties capable of fulfilling the requirement must provide a written quote that includes discount terms, tax identification number, CAGE code, and DUNS number.

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Fire Suppression System Services at Joint Base

1.4 Eligibility for Award

To be eligible for an award resulting from this RFQ, contractors must be registered in the Department of Defense System for Award Management (SAM) database without exception. To register, please visit http://www.sam.gov or call 1-866-606-8220.

2.0 BASIS FOR CONTRACT AWARD

2.1 Award Criteria

Awards will be made based on the lowest price that is technically acceptable.

2.2 Technical Evaluation

The offeror’s technical capability will be evaluated based on the ability of the items offered to meet the Government's requirements as outlined in the Performance Work Statement (PWS). The evaluation will assess the offeror's approach to performing:

a. Clean Agent “FM-200” Fire Suppression Systems: Annual inspection, testing, maintenance (ITM), and approved repairs for each system.

b. Wet Chemical Suppression Systems: Semi-annual and/or annual inspection, testing, maintenance

(ITM), and approved repairs for each system.

c. Residential Kitchen Hood Suppression Systems: Annual inspection, testing, and maintenance (ITM), with all repairs to be annotated on a separate estimate document for Government approval.

2.3 Price Evaluation

The Government may employ various price analysis techniques in accordance FAR 13 to assess the reasonableness of the proposed price. Price evaluations will be based on factors such as:

a. Comparison of proposed prices received in response to the solicitation

b. Comparison of the proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items. This method may be used for commercial products or commercial services including those “of a type” or when requiring minor modifications for commercial products.

c. Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

d. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

e. Comparison of proposed prices with independent Government cost estimates.

f. Comparison of proposed prices with prices obtained through market research for the same or similar items.

2.4 Past Performance (see FAR 15.304)

3.0 CONTRACT TERMS AND CONDITIONS:

The following provisions and clauses apply:

Provisions by reference:

Provision Description Eff Date 52.204-7 System for Award Management OCT 2018

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Fire Suppression System Services at Joint Base

52.212-1 Instructions to Offerors -- Commercial Items JUL 2021 252.203-

Representation Relating to Compensation of Former DoD Officials NOV 2011

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov (End of provision)

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

Clauses by reference:

Clause Description Eff Date 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020 52.204-13 System for Award Management Maintenance OCT 2018 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving JUN 2020 52.232-18 Availability of Funds. APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award Management OCT 2018 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting JAN 2023

252.223-7006 Prohibition On Storage and Disposal of Toxic and Hazardous Materials SEP 2014 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

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252.244-7000 Subcontracts for Commercial Items and Commercial Components NOV 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

(End of clause)

52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership of Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporated by Reference or Representations and Certifications 52.204-22 Alternative Line Item Proposal

52.212-3 Offeror Representations and Certifications – Commercial Items 52.212-4 52.212-5

52.222-1 52.222-3 52.228-5

Contract Terms and Conditions -- Commercial Items Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items Notice to the Government of Labor Disputes Convict Labor Insurance – Work on a Government Installation

52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.246-2 Inspection of Supplies 52.246-16 Responsibility for Supplies 52.247-34 FOB Destination 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.225-7048 Export-Controlled Items.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.243-7001 Pricing of Contract Modifications

52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, FA480026Q0019

Fire Suppression System Services at Joint Base where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and decided that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) – Addendum

1. General Instructions

A. The purpose of these instructions is to prescribe the format of the Request for Quote (RFQ) and describe the approach for the development and presentation of the RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

B. The contracting officer urges the offeror to submit their best pricing and technical information upfront.

C. To assure a timely and equitable evaluation, the offeror shall follow the instructions contained herein. Offeror is required to meet and address all of the requirements, including terms and conditions, representations and certifications, and technical requirements. Offeror must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. The RFQ response shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork, expensive paper/binding and expensive visual aids are neither necessary nor desired.

The RFQ response shall consist of:

(1) Price Volume

(2) Technical Volume

52.212‐2 ‐‐ Evaluation ‐‐ Commercial Items- Addendum

(a) The Government will award a contract, resulting from this solicitation, to the responsible offeror whose quote will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate offers:

Factor 1: Price

Factor 2: Technical

(c) Past Performance: Past performance will be reviewed to identify potentially damaging information. Companies with multiple unsatisfactory performances, recent and relevant to this requirement, will not being considered technically acceptable. Past performance confidence ratings will not be assigned.

Factor 1 – Price:

Price will be determined fair and reasonable based on procedures established in FAR 13.106-3(a). The Government will evaluate the offer for award purposes by adding the total price for all Contract Line Item Numbers (CLINS).

Factor 2 – Technical:

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Fire Suppression System Services at Joint Base

The technical rating reflects the degree to which the offeror’s proposal meets or does not meet the minimum performance or capability requirements. The focus is on the ability of the proposal to meet the minimum requirements of the SOW. Technical proposals will be assessed a rating of "Acceptable" or "Unacceptable". To be eligible for award, the offeror is required to receive an “Acceptable” rating.

Table A-1: Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Award will be based on the lowest price Technically Acceptable offer.

52.217-5 Evaluation of Options.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months (End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires.

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination.

5352.201-9101 ACC Ombudsman (Jul 2023) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Furthermore, the ombudsman does not participate

FA480026Q0019

Fire Suppression System Services at Joint Base in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency-level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, etc.). If a resolution cannot be reached with the contracting officer, the interested party may contact the ombudsman:

Office: Deputy Director of Contracting, AFICC/KC (OL-ACC) Address: 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665 Telephone: (757) 764-5372 (DSN 574-5372) Email: acc.a7k1@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level may be brought by the interested party for further consideration to the Air Force ombudsman: Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington. The ombudsman has no authority to render a decision that binds the agency. Do not contact the ombudsman to request copies of the solicitation, verify offer due dates, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.