Consolidated RFI Responses.pdf

Consolidated RFI Questions for Solicitation # FA480026Q0019/ Fire Suppression System Services at JBLE

Purpose: The following questions have been compiled from all interested bidders for the Fire Suppression Systems contract. These answers will be used to create the official RFI response amendment for the solicitation.

A. System Information & Technical Details

This section pertains to existing system specifications and documentation.

Question

Consolidated Question

A-1 Can the Government provide existing documentation for the fire suppression systems? This includes as-built drawings, previous inspection reports, and a list of equipment located under the kitchen hoods (including quantities of fusible links, pull stations, smoke detectors, horn/strobes, etc.). The as built drawings for each system are not available. The quantities of fusible links, equipment under hoods, and pull stations are located on the attachments. Detection and visual devices are present for each system.

A-2 If full reports are not available, can the Government provide a count of all initiating and indicating devices for each system? Please see attachments.

A-3 Can the Government provide the specific lengths of the kitchen hoods and the sizes of the associated ductwork? Please see attachments.

B. Testing & Inspection Requirements

This section seeks clarification on specific testing procedures and schedules.

Question

Consolidated Question

B-1 FM200 System: Regarding the 5-year hose testing (per NFPA 2001), please confirm: a) The date/year the last tests were performed or when they are next due. b) The total count of discharge hoses that require this testing. All systems are past due. The last inspections conducted was October 2024. Bldg. 3306 was not included in this inspection schedule. See attached folder.

B-2 Wet Chemical & Residential Kitchen Systems: Regarding the 12-year hydrostatic testing for containers, hoses, and cylinders, please confirm: a) When the cylinders are next due for their hydro-testing. This information is what should be provided to the government. It’s a part of the inspection requirement.

B-3 Cylinder Weight: Can cylinder weights be obtained using a liquid level indicator (e.g., ULL), or must they be weighed manually by removal? Liquid levels must be obtained by weight. See the attached folder.

C. Pricing, Scope & Contractual Terms

This section covers the scope of work included in the base price and how to handle other costs.

Question

Consolidated Question

C-1 Please confirm the base contract pricing is for testing and inspections only.

Should pricing for repairs, replacement parts, or additional service work be excluded from the base bid? The Contract Pricing is for Inspection and Testing ONLY.

The inspection should include links replacements twice a year, checking nozzles caps/replace if necessary. If any repairs or replacement parts are needed, identify them with the inspection report.

C-2 Following up on C-1, please clarify if "minimal items" are included in the base contract price. Specifically: a) Included: Fusible links, rubber caps, nozzle cleaning. b) Excluded: Replacement of nozzles, replacement of FM200 batteries.

Minimal items should be included in the base contract price. Excluded items must be approved for repair.

C-3 If deficiencies are found during an inspection, what is the process for repair work? Will the incumbent contractor be asked to provide a repair quote, or will all repair work go out for a separate bid? The incumbent contractor will be asked to provide a repair quote not to exceed $5,000 each year.

C-4 How will pricing adjustments be handled for work that must be performed outside of normal business hours? There is only one facility that will require after-hour adjustment. (Burger King) Please consider this in your quote.

C-5 Are contractors permitted to bill for "dead-run" or cancellation fees if a scheduled inspection is cancelled with less than 24-hour notice or if the team is turned away upon arrival? All scheduled inspections will be adhered to.

C-6 Can you please confirm total number of the hoods on building 2300? There are 15 hoods.

C-7 Will there be an option to renew this contract upon completion of the initial term?

Yes, the contract includes Base Year + Option Year 1.

D. Site Logistics & Procedures

This section asks about on-site operational procedures.

Question

Consolidated Question

D-1 Please confirm the correct building number for the Telephone Exchange. The SOW lists both 1386 and 1387.

1387 is the facility number.

D-2 Can all inspection and testing work be conducted during normal business hours?

All except Burger King.

D-3 Does Fort Eustis have an on-site fire department or a central station that monitors the suppression systems? If so, how should technicians coordinate with them to place systems on/off test mode and to confirm signals? (e.g., Can Motorola radios be used?)

Yes, the fire dispatch center does monitor all systems. One of the fire inspectors will accompany the awardee and make contact with dispatch center at beginning if the scheduled day of inspection and at the start of each inspection ensuring that all alarms were transmitted.

D-4 Who is responsible for notifying building occupants that system testing will be occurring?

The fire inspector assigned to accompany the awardee will assist with notification.

D-5 Technicians use iPads to complete inspection reports. Is there an approval process required to bring these electronic devices on-site?

The NEC, Bldg. 667, will be advised of the use of electronic devices for inspection.

D-6 Will an on-site office or workspace be provided for technicians to complete paperwork?

A space will be provided at the fire station to complete any additional paperwork.

Attachment 1

The Government acknowledges the request for previous inspection reports. To avoid the release of proprietary contractor information contained in the original report formats, the Government has extracted the relevant, factual data into a separate, sanitized document, which is provided as an attachment to this amendment. Offerors should rely on this sanitized data and the information gathered during the site visit to prepare their proposals.

Building Number

Location / Area

System Type(s) Hood Measurement

Last Inspection Date

Noted Deficiencies / System Details

667 Server Room (Total Flood - Below Ceiling and Underfloor)

Kidde (HFC- 227ea / FM200)

Not Provided 10/10/2024 System Condition:

System passed visual and functional tests. Cylinder Hydro Dates: Next hydro test dates for cylinders were noted as 10/2003 and 10/2005.

667 NOC / TCC

/ PIT

Kidde AEGIS (Alarm System)

Not Applicable

10/10/2024 Deficiency: One smoke detector in

"NOC UNDERFLOOR

2" failed its functional test.

Deficiency: Batteries for the main panel were noted to have low amperage and failed the load test.

667 Annex

TRADOC

Server Room

Ansul AutoPulse IQ-318 (Alarm System)

Not Applicable

10/10/2024 Deficiency: Batteries for the VESDA Power Supply were noted as "To Low VDC" (too low).

1387 Telecom Room (Total Flood - Below Ceiling)

Pyrochem (HFC- 227ea / FM200)

Not Provided Not Provided

Deficiency: Two "Hose - Tank Connect" items require a 5-year hydrostatic test.

1387 Telecom Room

Ansul/Pyrochem (Alarm System)

Not Applicable

Not Provided

Deficiency: Batteries for the Main Release Panel failed the load test. Deficiency:

Batteries for the VESDA Power Supply failed the load test.

1408 Telecom Room (Total Flood - Below Ceiling)

Fike (HFC-125 / Ecaro-25)

Not Provided Not Provided

No deficiencies were noted.

1408 Telecom Room

Fike SHP PRO (Alarm System)

Not Applicable

Not Provided

Deficiency: Batteries failed the load test.

2517 Telecom Room (Total Flood - Below Ceiling)

Fike (HFC-125 / Ecaro-25)

Not Provided Not Provided

No deficiencies were noted. Cylinder agent container next hydro test was due 09/2022.

2517 Madison and Jackson

Fike SHP PRO (Alarm System)

Not Applicable

Not Provided

Deficiency: Batteries failed the load test.

667 TRADOC

SERVER

ROOM

(Total Flood - Below Ceiling and Underfloor)

Ansul/Pyrochem (HFC-227ea /

FM200)

Not Provided Not Provided

Deficiency: Three system agent container hoses are due for hydrostatic testing/replacement.

Deficiency: Two TSP electrical actuators were due for replacement in 2019.

401 Telecom Room / Server Room

Kidde (HFC- 227ea / FM200)

Not Provided Not Provided

System Note: A second system in a server room was not inspected due to room tear-out and remodeling. No other deficiencies noted.

Bldg.1386 Qdoba Hoods & Size Appliances Links Pull Stations

Hood (8 ft) Char-griddle & Fryer 2 1

Bldg.1386 Popeyes Hoods & Size Appliances Links Pull Stations

Hood (8 ft) Fryer 2 1

Bldg.1386 Charleys Hoods & Size Appliances Links Pull Stations

Hood (8 ft) Griddle, Fryer, Warmer 2 1

Hoods & Size Appliances Links Pull Stations

Hood 12 ft Wok (3), Fyrer, Grill Press, Rice

Cooker 4 1

Fyrer, Griddle, Warmer, Pizza Oven

Bldg.1386 Panda Express Hood 1 (10 ft) 4 1

Hood 1 (6ft) Fyrer 2 1 Hood 2 (4 ft) Broiler 2 1

Commercial Wet Chemical Suppression Systems Bldg. 1328 Burger King

Hoods & Size Appliances Links Pull Stations

Bldg. 675 Bowling Alley

Attachment 2

Hood 6 (8ft ) Main Kitchen Stacked combo oven, 3 section fryer 4 1

Hood 7 (20ft) Main Kitchen Combo Oven(4), Convection Oven

(3) Gas range (2), Tilt Kettle , 2 1

Hood 3 (5ft) Serving Line Griddle 2 1

Hood 5 (5ft) Serving Line Griddle 2 1

Hood 1 (8ft) Grab and Go Griddle, Fryer, Warmer 2 1 Hood 2 (5ft) Serving Line Griddle 2 1

Hood 4 (5ft) Serving Line Griddle 2 1

Hood 2 (6ft) Gas Range /oven 2 1

Bldg. 695 Fire Station Hoods & Size Appliances Links Pull Stations

Bldg. 648 Fire Station Hoods & Size Appliances Links Pull Stations Hood 1 (6ft) Gas Range /oven 2 1

Bldg. 704 Hunts Bros Pizza Hoods & Size Appliances Links Pull Stations

Hood (6ft) Pizza Oven 2 1

Hood 1 (8ft) Pizza Oven 2 1

Hood 2 (4 ft) Pizza Oven 2 1

Bldg. 667 Marcos Pizza Hoods & Size Appliances Links Pull Stations

Bldg. 576 McDonald Health Clinic Bistro

Hood 1(8ft) Griddle Warmer 2 1

Hood 3 (5ft) Serving Line Griddle 2 1 Hood 4 (5ft) Serving Line Griddle 2 1

Hood 1 (5ft) Serving Line Griddle 2 1 Hood 2 (5ft) Serving Line Warmer 2 1

Bldg. 2300 Fire Station Hoods & Size Appliances Links Pull Stations

Bldg.2123 Eustis Club Hoods & Size Appliances Links Pull Stations

Hood 1 (24ft) Gas Range, Convection oven, Fryers, Kettle, 4 1

Hoods & Size Appliances Links Pull Stations

Hood (8ft) Range/oven, Convection oven) 2 1

Bldg. 950 TRADOC Hoods & Size Appliances Links Pull Stations

Hood (8ft) Range/oven 2 1

Hoods & Size Appliances Links Pull Stations Hood (8ft) Range/oven 2 1

Bldg. 1140 Pershing Child Development Center

Hoods & Size Appliances Links Pull Stations Hood (8ft) Range/oven 2 1

Bldg. 1034 Reserve Center

Hoods & Size Appliances Links Pull Stations Hood (8ft) Range/oven 2 1

Bldg. 926 Madison Child Development Center

Bldg. 925 School Age Center

Hood 1 (24ft) Gas Range, Convection oven, Fryers, Kettle, 4 1

Hood 16 (5ft) Main Kitchen Griddle 2 1

Bldg.3518 Eustis Club Hoods & Size Appliances Links Pull Stations

Hood 14 (5ft) Main Kitchen Griddle 2 1 Hood 15 (5ft) Main Kitchen Warmer 2 1

Hood 12( 5ft) Main Kitchen Warmer 2 1 Hood 13 (5ft) Main Kitchen Griddle 2 1

Hood 10 (16t) Main Kitchen Gas range, Kettle,Tilt skillet , convection ovens 4 1 Hood 11 (5ft) Main Kitchen Griddle 2 1

Hood 7 (12ft) Main Kitchen Steamer, warmers(2) 2 1

Hood 8 (2 -24ft) Main Kitchen

Convection ovens (4) Gas Range, Steamers, Kettle (5), Tilt Skillets

(3) 8 1

Hood 5(5ft) Serving Line Griddle 2 1 Hood 6 (5ft ) Main Kitchen 2 1

Bldg # Bldg. Use System Type # Links 215 Officers Wives Club 1 Guardian 1

650 Soldier Support Center 1 Guardian 1

696 Barracks 1 Guardian 1 697 Barracks 1 Guardian 1 698 Barracks 1 Guardian 1 699 Barracks 1 Guardian 1

1102 CYSS Youth Center 1 Guardian 2

Residential Wet Chemcial Systems Inspections

Attachment 3

Bldg # Base Name

Type and

Number of

Systems

Inspections Per Year

Price per Inspection Total Price

Annual Inspections FM-200 Systems 401 Eustis TAPO 1 1 $

401 Eustis TAPO 1 1 $

667 Eustis NEC 3 1 $

1387 Eustis Telephone Exchange 1 1 $

1408 Eustis Server Facility 1 1 $

2517 Eustis Server Facility 1 1 $

3308 Eustis TAPO 1 1 $

Annual Inspections FM-200 Systems TOTAL $ -

Semi-Annual Commercial Wet Chemical Inspections 576 Eustis MAHC 2 2 $

648 Eustis Fire Station #1 2 2 $

675 Eustis Bowling Alley 1 2 $

677 Eustis Marcos Pizza 1 2 $

695 Eustis Resolute

DFAC 7 2 $

704 Eustis Hunts Bro's Pizza 1 2 $

925 Eustis School Aged Children 1 2 $

926 Eustis Child

Development Center

1 2 $

950 Eustis TRADOC 1 2 $

1034 Eustis Reserve Center 1 2 $

Table 1.2

Table 1,1 Schedule of Systems and Locations Updated

1140 Eustis Child

Development Center

1 2 $

1328 Eustis Burger King 2 2 $

1386 Eustis Charley's 1 2 $

1386 Eustis Panda 1 2 $

1386 Eustis Popeye's 1 2 $

1386 Eustis Qdoba 1 2 $

2123 Eustis Eustis Club 2 2 $

2300 Eustis AIT DFAC 15 2 $

3518 Eustis Golf Course 1 2 $

Semi-Annual Commercial

Wet Chemical Systems

Inspections

TOTAL

Semi-Annual Residential

Wet Chemcial Systems

Inspections

215 Eustis

Officers Wives Club (Guardian

Sys)

1 2 $

650 Eustis

Soldier Support Center

(Guardian Sys)

1 2 $

696 Eustis Barracks

(Guardian Sys)

1 2 $

Table 1.3

697 Eustis Barracks

(Guardian Sys)

1 2 $

698 Eustis Barracks

(Guardian Sys)

1 2 $

699 Eustis Barracks

(Guardian Sys)

1 2 $

1102 Eustis

CYSS Youth Center

(Guardian Sys)

1 2 $

Semi-Annual Residential

Wet Chemcial Systems

Inspections

TOTAL

Ft Eustis Suppression

Systems Inspection Cycle Base Year 2026

TOTAL $ -

Schedule of Systems and Locations_updated