PERFORMANCE WORK STATEMENT - 30TH CCTV.pdf

PERFORMANCE WORK STATEMENT

30th ADA BDE CCTV upgrade

1. INTRODUCTION.

1.1. ORGANIZATION: 30th Air Defense Artillery (ADA) Brigade, FCoE, Fort Sill, OK.

BACKGROUND. The ADA BDE has Closed Circuit Television (CCTV) systems installed in various facilities within the ADA Campus. Many of the components are well beyond their lifecycle and are starting to fail. There are other areas that are not currently monitored by the installed systems. An updated system will be easier to maintain and would not be as reliant on licenses that cannot be transferred or a proprietary system that requires a maintenance agreement with a specific vendor.

1.3 PERIOD OF PERFORMANCE. The date of completion shall be no later than 60 days from award of the contract.

1.4. PLACE OF PERFORMANCE: The primary place of performance shall be the ADA campus facilities Advanced Individual Training (AIT) Barracks: (Buildings 2735, 2740, 2745, 2750) and the General Instructional Facilities (GIF): (Buildings 2760, 2765, 4100/4101), Fort Sill, Oklahoma, and shall include locations throughout these aforementioned buildings.

1.5. ADMINISTRATIVE CONSIDERATIONS.

1.5.1. WORK SCHEDULE. The contractor is responsible for conducting business, between the hours of 0900 to 1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.2. OVERTIME. Overtime is not required.

1.5.3. TRAVEL. Not Applicable.

2. SCOPE OF WORK. This is a non-personnel services contract to replace outdated equipment and add necessary equipment to the existing CCTV systems at the above locations. All work shall be competed in a professional manner and according to standard industry standards.

2.1. TECHNICAL SPECIFICATIONS: Contractor shall provide all supervision, equipment, installation and labor to upgrade and replace current CCTV systems. A Site visit will be scheduled to allow Contractors to view the work location and gain a full understanding of the requirement.

2.1.1. Contractor Shall participate in a pre-work meeting with Contracting Officer (KO)/ Contracting Officer Representative (COR) and any other subject matter experts (SMEs) within three (3) business days of the start of the project to determine a schedule for each facility that shall be agreed upon in by the Contractor, COR and KO.

2.1.2. Contractor shall properly dispose of all packing materials, cardboard and any other equipment wrappings at the Fort Sill MWR Recycle Center, building 3330, or in designated dumpsters located at each facility listed in paragraph 1.4.

2.2. Contractor shall provide and install equipment that meets or exceeds the specifications of equipment listed below. Equipment and licenses should be compatible with existing cameras located on site. All new parts or equipment shall be warranted by Contractor for the period of 12 months. Repaired equipment shall carry the manufactures warranty. Systems upgrades for each building consist of:

2.2.1. BUILDINGS 4100/4101: Licenses for up to twenty-five camera locations (some existing with some repair/replacement required) Cameras (digital watchdog or equivalent); GI Linux Server 42TB HDD Raid 6or equivalent); client PC Station with 3 HD monitor support; Camera License-Transferrable-Lifetime Support; TAA POE Switch - 24 Ports Managed; or equivalent);

TAA 8-Port UniFi Switch, Managed PoE+ Gigabit Switch with SFP 150Wor equivalent); two (2) ea- 1500VA Rack mount Battery Back-Up Power Supply; Two (2) ea - Axis Vandal Resistant Environmental 4MP Fixed Dome Day/Night 3-10mm P-Iris 5 Year Warranty or equivalent; three

(3) ea- Axis 4MP Outdoor Network Bullet Camera 32x Optical - 5 Year warranty or equivalent;

Quad Ethernet over Coax with POE Extender Transmitter and Receiver or equivalent; 24VDC Power Supply; NEC 55" Commercial Series Commercial LED Display 24/7 Operation with Mount or equivalent; Compact Power Conditioner 4 Outlets; Performance - Bluetooth keyboard and mouse set; Plenum rated HDMI Active Cable 50 ft;

2.2.2 BUILDING 2760: Licenses for up to twenty-five camera locations (some existing with some repair/replacement required) Cameras (digital watchdog or equivalent); GI Linux Server 42TB HDD Raid 6 or equivalent; Client PC Station with 3 HD Monitor Support; Camera License- Transferrable-Lifetime Support; TAA POE Switch - 24 Ports Managed; two (2) ea - 1500VA Rack mount Battery Back-Up Power Supply; Sequencing Power Conditioner with Safe Voltage, 12 Outlets - 6480J, 3 EMI/RFI Filters, 12V In/Out, 2 Coax, 2 Ethernet; four (4) - Axis Vandal Resistant Environmental 4MP Fixed Dome Day/Night 3-10mm P-Iris 5 Year Warranty or equivalent; NEC 55" Commercial Series Commercial LED Display 24/7 Operation with Mount or equivalent; Compact Power Conditioner 4 Outlets; Performance - Bluetooth keyboard and mouse set; 6U Wall Mount Rack Enclosure Server Cabinet; CAT-6 Plenum Data Drop Terminated-From 1st to 3rd Floor.

2.2.3. BUILDING 2765: Licenses for up to twenty-five camera locations (some existing with some repair/replacement required) Cameras (digital watchdog or equivalent); GI Linux Server 42TB HDD Raid 6or equivalent); Client PC work station 3 HD Monitor Support (Linux Digital Watchdog Client PC Station or equivalent); Camera License-Transferrable-Lifetime Support for up to 25 camera locations; 250W 24 port switch (Ubiquiti US-24-250W UniFi Switch - or equivalent); two (2) ea - 1500VA Rack mount Battery Back-Up Power Supply;

Sequencing Power Conditioner with Safe Voltage, 12 Outlets - 6480J, 3 EMI/RFI Filters, 12V In/Out, 2 Coax, 2 Ethernet; Axis Vandal Resistant Environmental 4MP Fixed Dome Day/Night 3-10mm P-Iris 5 Year Warranty or equivalent; NEC 55" Commercial Series Commercial LED Display 24/7 Operation with Mount or equivalent; Compact Power Conditioner

4 Outlets; Performance - Bluetooth keyboard and mouse set; 6U Wall Mount Rack Enclosure Server Cabinet. Binary HDMI Cable 5 Meter.

2.2.4. BUILDING 2735, 2740, 2745, 2750: forty-eight (48) ea- AHD indoor-outdoor dome camera (Sony 4 in 1 AHD Indoor-Outdoor Dome Camera 2.8-12mm Lens Dual Voltage or equivalent); sixteen (16) ea- Camera Video/Power Cable Drop; four (4) ea- rack mount DC power supply (Vertiline 33D Rack Mount DC Power Supply or equivalent); all components must be able to integrate with existing Digital Watchdog NVRs.

3.0 NON-PERSONAL SERVICES. The Government and the Contractor understand and agree that the work described is a "Non-Personal Services Contract" as defined in FAR Part

37.101. Therefore, it is further understood and agreed that the Contractor and/or the Contractor's employees:

a). Shall perform the services described herein as independent contractors, not as employees of the Government.

b). Shall NOT be placed in a position where they are under the supervision, direction, or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract objectives.

c). Shall NOT be placed in a position of command, supervision administration or control over DA military civilian personnel or personnel of other contractors, or become part of the Government organization.

d). Further, as this contract/task order does not create an employer-employee relationship, the entitlements and benefits applicable to such relationships do NOT apply. Such include, but are not limited to, federal income tax withholding, Federal Insurance Contributions Act (FICA), unemployment compensation and workman's compensation benefits by virtue of this contract/task order.

4.0. CHANGES. Any changes or alterations requesting additional items to be moved or additional services must be approved by the Contracting Officer prior to adding the items or services.

5.0. ACCOUNTING FOR CONTRACT SERVICES The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

5.0. OCCUPANCY OF PREMISES

a). Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, and space for storage of materials.

b). Coordination and notification of commencement of work shall be given to the appropriate building occupants a minimum of two weeks prior to beginning work in the affected areas with approval through the Contracting Officer.

c). The Contractor shall provide signs, barriers, and barricades to provide a safe work area and protect building occupant entry and egress.

6.0. CONDUCT OF EMPLOYEES

a). The Contractor's employees shall not be permitted to carry firearms or other lethal weapons while on Fort Sill in accordance with Fort Sill Regulation 190-1. Knives or other bladed instruments or tools are authorized for use only for the utilitarian purpose for which it was designed.

b). The contractor and the contractor’s employees shall adhere to the United States Army’s sexual harassment and rape prevention (SHARP) policies and regulations in addition to state and federal laws.

1. Army’s Policy on sexual harassment

a. Sexual harassment is unacceptable and will not be tolerated.

b. Sexual harassment destroys teamwork and negatively affects combat readiness.

c. Army leadership at all levels will be committed to creating an environment conducive to maximum productivity and respect for human dignity.

d. The success of the mission can be achieved only in an environment free of sexual harassment for all personnel.

e. The Army’s SHARP policies apply without regard to a person’s rank, age, gender, and are sexual orientation neutral. A person’s sexual orientation is a personal and private matter.

2. Army Policy on Sexual Assault

a. Sexual assault is a criminal offense.

b. It degrades mission readiness.

c. Soldiers and civilians who are aware of a sexual assault incident should report it immediately (within 24 hours).

d. Sexual assault is incompatible with Army Values and is punishable under the UCMJ and other federal and local civilian laws.

e. The Army’s SHARP policies apply without regard to a person’s rank, age, gender and sexual orientation neutral. A person’s sexual orientation is a personal and private matter.

f. All victims of sexual assault will be treated with dignity, fairness, and respect.

3. SHARP Contact information

a. 911

b. Fort Sill SHARP hotline: 580-91-SHARP (74277)

c. Department of Defense Safe Helpline (https://www.safehelpline.org/) Helpline: 1-

877-995-5247

d. RAINN (Rape, Abuse, and Incest National Network, http://www.rainn.org/)

National Sexual Assault Hotline: 1-800-656-HOPE (4673)

e. Oklahoma Coalition Against Domestic Violence and Sexual Assault

(http://www.ocadvsa.org/) Oklahoma Safe line: 1-800-522-7233

f. Sexual assault victim advocate and counseling available FREE of charge.

http://www.mariedetty.com/ Hotline: (580) 357-2500 Office: (580) 357-6141

g. Equal Employment Office (EEO) 1670 Craig Road (580) 442-4024

4. References

a. 29 CFR Part 1614

b. AR 600-20

c. AR 690-600

d. Title 42 United States Code Chapter 21 Subchapter VI c). The Contractor shall comply with all applicable federal, state and local codes and safety standards, including Army Regulation 385-10 – The Army Safety Program. Contractor shall protect all Government property within the contract work area. Contractor shall report and investigate all mishaps (including near mishaps) and submit a report on every mishap to the COR within five (5) working days of mishap. Contractor shall ensure that subcontractors comply with SOH requirements and are informed of all Safety and Occupational Health (SOH) hazards, precautions and procedures.

7.0. WORK FORCE The contractor shall not hire persons not legally residing in the United States. The contractor shall not subcontract work to companies that hire persons not legally residing in the United States.

8.0 CONTRACTOR ACCESS PROCEDURES TO FORT SILL (FEB 2015)

Effective 9 February 2015, personnel requiring access to the installation shall possess a Common Access Card (CAC), Long Term Unescorted Access Pass or Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Un-cleared Contractors.

Fort Sill has initiated a system which provides three forms of access documentation based upon the duration of required access and DOD Network requirements. The three forms, described below, are as follows: (1) Common Access Card (CAC); (2) Long Term Unescorted Access Pass or Military ID; or an (3) Individual Temporary Pass.

Installation access cards from other DoD installations (for example: Tinker Air Force Base, Sheppard Air Force Base, Fort Hood) do not meet the criteria for installation access. Fort Sill has a “stand alone” installation access process and does not share information with other DoD installations

The Prime Contractor shall provide a completed FS Form 118 for each prime or sub-contract employee who requires a CAC or Long Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Control Center (VCC) office between 7:00- 5:00 PM hours Monday – Friday. Required forms shall be provided to the VCC within 10 calendar days of notification of this requirement or of contract award (whichever occurs first).

Directions to the VCC: From Interstate 44, take the exit for Rogers Lane West. Go approximately 2 miles to the Sheridan Road North exit. Go north on Sheridan Road and follow the signs to the Visitor Control Center (on the right side of the road-Building T6701).

Required Documentation for Access:

‐ FS 118 REQUEST FOR UNESCORTED INSTALLATION CONTRACT ACCESS TO

FORT SILL

The form is located at: http://sill-www.army.mil/ http://sill-www.army.mil/

Failure to receive a CAC may result in the contractor personnel being denied admission to the installation. Failure to receive a Long Term Unescorted Access Pass or Individual Temporary Pass will result in the contractor personnel being denied admission to the installation. Failure to receive required access shall not relieve the Contractor from execution of Contract Requirements.

Denial of a request can be appealed by completing and submitted FS 117 and a letter of recommendation from the employer to the VCC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements.

Required Documentation for Appeal:

- FS 117 FORT SILL ACCESS CONTROL DENIAL WAIVER APPLICATION

PROCESS AND FORT SILL FORM 117 (FS ACCESS CONTROL DENIAL WAIVER

APPLICATION)

The form is located at: http://sill-www.army.mil/

Three Forms of Access Documentation

1. Common Access Card (CAC): Contractor employees and staff (herein referred to as Contractors) requiring access to the installation on a recurring basis for a period of 6 months or more, and requiring access to a DOD computer network shall obtain a CAC.

Contractor employees who do not require access to a DOD computer network are not eligible for a CAC but should apply for Long term, unescorted access as described below.

CACs are issued through the Trusted Associate Sponsorship System (TASS) program.

Issuance of a CAC requires a favorable Federal Bureau of Investigation (FBI) fingerprint check, successful submission of a National Agency Check with Inquiries (NACI) (equivalent or higher) background investigation to the Army’s investigative service provider and a favorably adjudicated NACI (equivalent or higher) investigation from a Federal department or agency.

In order to avoid delays in gaining access to the installation, contractors requiring a CAC are encouraged to contact their Contracting Officer Representative (COR) to begin the process to obtain CACs as soon as possible.

2. Long Term, Unescorted Access Pass: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DOD computer network.

The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. Contractors and their employees shall pass a NCIC Interstate Identification Index check in order to secure this pass.

Military ID: Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill.

In order to avoid delays in gaining access to the installation, contractors are encouraged to contact their Contracting Officer Representative (COR) to begin the process of securing long term passes as soon as possible.

3. Individual Temporary Pass: All contractors and sub-contractors who do not possess a

CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass will ONLY be issued to persons who produce a valid current federal or state issued ID with a picture, and must pass a NCIC Interstate Identification Index check and local exclusion roster.

Acceptable forms of ID are:

1. Valid current State issued Photo ID that is for driving or for identification.

2. Valid current Permanent Resident Card or Alien Registration Receipt Card (Form I- 551)

3. Valid current Employment Authorization Document (Card) that contains a photograph (Form I-766)

4. Passport (Foreign Passports must show point of entry stamp).

The contractor shall return issued CACs and Passes to the designated COR at the end of the contract period of performance or the end of the individual employee’s tenure, whichever comes first. The contractor shall also coordinate with the COR for new or replacement CACs or Long Term Unescorted Passes as required.

For additional information, see: http://sill-www.army.mil

Fort Sill unescorted access regulation (to be published).

Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors located at http://www.dhs.gov/homeland-security-presidential-directive-12#1

Army Regulation (AR) 190-13, the Army Physical Security Program located at http://armypubs.army.mil/Search/ePubsSearch/ePubsSearchForm.aspx?x=AR

Army Directive 2011-08, Army Implementation of Homeland Security Presidential Directive -12 located at http://armypubs.army.mil/Search/ePubsSearch/ePubsSearchForm.aspx?x=ARMY DIR

*NOTE: Official Information on Access Control is provided on this web-site and contains the most current information. Information provided on this site http://sill-www.army.mil/vcc/ takes precedence over any conflicting guidance in this “Special Contract Requirement”.

[End Performance Work Statement]