Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Savage Park Picnic Shelter Construction
- Solicitation number
- 146624
- Issued by
- Lucas County, Ohio
About this file
This is a Paperwork Schedule document issued by the City of Toledo, Ohio, outlining a streamlined approach to collecting bidder documentation for state and local contract opportunities beginning March 13, 2026. The schedule establishes three categories of required paperwork submissions: City Paperwork (Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, and Vendor Utility information) submitted once for new vendors; Annual Paperwork (W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance certification, Debarment Certification, and Living Wage Affidavit updated by February 1st) submitted once per calendar year; and Project Paperwork (Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable) submitted with each individual bid. For the related Savage Park Picnic Shelter Construction project, bidders must submit bids through the City of Toledo's PlanetBids portal with bid prices to two decimal places, and bids are not considered complete until email confirmation is received from PlanetBids.
Bidders must submit all required paperwork packets in the prescribed order: the City Paperwork Packet for new vendors, the Annual Paperwork Packet once during the calendar year the project is advertised, and the Construction Project Paperwork Packet for each project bid. Additional submission requirements include a signed contract, tax exemption certificate, and bid guaranty in the form of a bid bond or certified check. The City of Toledo has implemented this centralized documentation approach to reduce administrative burden on vendors while maintaining compliance requirements, with vendors responsible for notifying the city of any changes to submitted information.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .