Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Chemical Feed Boiler Replacement
- Solicitation number
- 147625
- Issued by
- Lucas County, Ohio
About this file
This file is a paperwork schedule document issued by the City of Toledo, Ohio, establishing a streamlined documentation submission process for vendors bidding on city contracts beginning March 13, 2026. The Chemical Feed Boiler Replacement project serves as the related contract opportunity requiring bidder submissions through the City of Toledo's PlanetBids portal. Bids must include project paperwork, line items, a bid guaranty (in the form of a cashier's check or bid bond), and a signed contract. The bid guaranty check must be received by the Division of Purchases and Supplies no later than the bid due date, and failure to provide a bid guaranty will render the submittal non-responsive. Bids must be submitted with prices to two decimal places, and only one price per line item will be accepted.
The City of Toledo's new paperwork schedule categorizes required documents into three tiers to reduce submission burden: City Paperwork (Vendor Registration Form, Business Tax Registration Form, Child Support Affidavit, and Vendor Utility) submitted once for the duration of all contracts; Annual Paperwork (W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance, Debarment Certification, and Living Wage Affidavit updated by February 1st) submitted once annually; and Project Paperwork (Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable) submitted with each bid. For a company's initial bid on or after March 13, 2026, all three documentation tiers are required; subsequent bids in 2026 require only Project Paperwork. Vendors must notify the City of any changes to submitted information, and questions regarding paperwork submission should be directed to pursupplies@toledo.oh.gov.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .