Govt Response to Offerors - AMC CSG 05.30.24.pdf

# Vendor Questions Reference Government Responses

Section L – Instructions, Conditions, and Notices to Offerors, page one, “Offerors must submit all documentation and proposal contents exclusively via email. Proposals must be submitted to both of the following Government Representatives: Areca Cooper, Contracting Officer (KO); Email:

areca.e.cooper.civ@army.mil and Kashira Caston, Contract Specialist; then on page 2, L.1.2 Proposal Due Date and Submission Instructions, “All proposals must be posted to sam.gov no later than 12:00 PM, Central Time on 07 June 2024. Question: Please confirm/clarify the method for submitting the proposal?

Section L&M Offerors shall submit proposals via e-mail to the listed Contracting POCs, Section L will be revised

2 Section L.2 – Proposal Format and Limitations, page 2, letter b. Format Requirement, (1) A standard proposal page is defined as letter size paper

Section L&M Attachment 01 has been provided in sam.gov

3 Who is the current security company that is performing the contract now? General Question Controlled Force Inc., 335 N River St. Suite 200 Batavia, IL 60510, CAGE Code: 1NM09

4 What is the current hourly rate of pay? General Question Security guards receive an hourly rate and Health care stipend to guards whicharry their own health care insurance.

5 Is there a CBA in place? General Question There is not an active CBA for this requirement 6 Can the current guards be retained? General Question Yes

SAM.gov does not support this requirement. Please revise this to be consistent with 4SECTION L - INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

Section L&M Offerors shall submit proposals via e-mail to the listed Contracting POCs, Section L will be revised

The instructions and evaluation criteria reference Attachment 01 Corporate Experience in Relevant Project Form. Attachment 01 was not provided in the Solicitation package on SAM.gov.

Will the Government please provide a copy of Attachment 01?

Section L&M Attachment 01 has been provided in sam.gov

Would the Gov't. rename this section to "(I) VOLUME I - General Information…" the way that section "(IV) VOLUME IV - Price " was named) for ease of cross referencing / compliance mapping?

Section L&M Will revise

10 Will the Government confirm volume table of contents are excluded from page counts?

Section L&M Table of Contents are excluded from page counts

Would the Gov't. rename this section to "(II) VOLUME II - Technical Approach... " the way that section "(IV) VOLUME IV - Price " was named) for ease of cross referencing / compliance mapping?

Section L&M Will revise

Would the Gov't. rename this section to "(III) VOLUME III - Past Performance... " the way that section "(IV) VOLUME IV - Price " was named) for ease of cross referencing / compliance mapping?

Section L&M Will revise

Evaluation of past performance discussed at Section M is not consistent with the past performance instruction at Section L.

Would the Gov't. please update Section M.2.b Past Performance Factor to align with Section L? The necessary corrections include changing the number "(5)" to "(3)" and adding the word 'ongoing'.

Section L&M Yes, the numerical value was changed to reflect "five". We will add "ongoing" to Section L, Volume III to Section M(b) and consider ongoing and completed contracts within the last 5 years.

Without adding the word "ongoing" to the past performance factor at Section M, the Government will be eliminating competitors who have less than 5-years in business; posing a barrier to entry for many small disadvantaged businesses. Would the Gov't. please update Section M.2.b Past Performance Factor to align with Section L?

(Section M) The Past Performance factor will be evaluated based on the assessed strengths, weaknesses, risks, and deficiencies of each offeror's proposal. The Government will evaluate the offeror's narrative outlining its corporate experience and the offeror's completed Attachment 1 form(s) detailing up to three (3) but not less than two (2) completed projects as the prime that demonstrates specific corporate experience that is relevant to performance under this contract. For past performance to be considered relevant, project must have been completed within the last three (5) years prior to the closing of this solicitation that demonstrate specific corporate experience that is relevant to performance under this contract.

We will add "ongoing" to Section L, Volume III and consider ongoing and completed contracts within the last 5 years.

15 Will the Government confirm Letters of Intent are excluded from the Volume II Technical Approach page count?

L&M (Section L.2.1 c)) Letters of intent are excluded from the Vol II Tech Approach pg count.

16 What is the period of performance? L&M (Section L.2..1 (IV) Price Summary Period of performance will be a base year plus 4 option periods. Period of Performance begins 15 June 2024 - 14 June 2029 with an option to extend for 6 months IAW FAR 52.217-8 to 14 December 2029

17 Is there a CBA? If yes, please furnish L&M (Section L.2..1 (IV) Price Summary No, there is no CBA

Would the Govt please confirm that Volume IV is comprised only of an excel price file and pdf SF 1423-1?

L&M (Section L.2..1 (IV) Price Summary Volume IV should only include the EXCEL workbork (unprotected)

Will the resulting contract be subject to Service Contract Labor Standards (SCLS), under FAR 52.222-41? If yes, please provide the prevailing Wage Determination

L&M (Section L.2..1 (IV) Price Summary Wage Determination No.: 2015-4603 will be incorporated

The Phase-In timeframe posted in the SAM.gov announcement occurs before proposals are due.

Would the Gov't. please clarify what is the intended transition/phase-in period?

L&M and SAM.GOV announcement - All proposals must be posted to sam.gov no later than 12:00PM, Central Time on 07 June 2024.

"Phase in Period: 31 May 2024 - 14 June 2024

Section L&M and sam.gov announcement has been revised. Phase-in will begin at current award expiration 15 June 2024 - 14 July 2024

21 Will incumbents' IRP status (training and certificaitons) be grandfathered until their next certification date?

PWS - C.1.3.4 - CONDUCT OF PERSONNEL Incumbent guards with a valid IRP will continue as certified under IRP.

It is our assumption the government will also provide a training classroom for initial/annual training as it does for quarterly training.

Is this a correct assumption?

PWS - C.1.10.3.4 - Because STX training shall occur within building 4400/4401/4402/4403 or other authorized location the Government shall make available a training classroom within building 4400/4402 for use (if required) by the Contractor in the conduct of quarterly training.

There are sufficient training areas and rooms available to accommodate all classroom on-site training. Weapons and physical fitness training facilities are not available on-site.

The requirement referenced below C.1.10.2.3. Guards shall also successfully complete a. Any training required by the State of Alabama for security guards to legally work and perform as armed security guards and carry the required documents (e.g. “Guard Card”) on them while performing CSG duties incurs unnecessary costs for the taxpayer given the performance shall be performed entirely within Exclusive Federal Jurisdiction as stated at C.1.5.2.

We recommend that C.1.10.2.3 be deleted.

PWS - C.1.5.2. As contract performance shall be performed entirely within Exclusive Federal Jurisdiction the Use of Force (to include Lethal Force) by Contractor personnel shall be governed by the provisions of Department of Defense (DoD) Directive 5210.56 and the most current version AR 190-14. In the case of any conflicts the DoD Directive shall govern.

The Government views the training requirements of the State of Alabama as a valid check on training for all guards and an additional safeguard to a guard's defense, should they be involved in an incident.

The U.S. Government will not provide legal defense. Additionally, all contracts must carry liability insurance. This requirement will remain a part of the contract.

Is the incumbent workforce certified by the certifying official as fully trained and compliant with pertinent Army regulations and all required training (such as Active Shooter Response Course), certifications, and IRP pursuant to the RFP PWS and all relevant attachments and references including AR 190-56?

If not, which of these areas require training and certification during phase-in?

PWS - C.1.10. TRAINING Yes. Incumbent guards have all required training IAW IRP.

AMC CONTRACT SECURITY GUARDS

PANRSA-24-P-0000 002642

25 Is there a government furnished firing range for weapons qualification? PWS - C.1.10.3.3. Semi-Annual Training No, Contractor must coordinate for their own range. There are no Government furnished facilities for use.

26 What weapon system is the workforce currently using? PWS - C.1.11.1. WEAPONS Glock M17

In this section, Mandatory publications reference AR 190-56 (15 Mar 2013);

however Gov't. provided an updated version dated 16 Dec 2023.

Would the Gov't. please confirm which version offerors should use?

PWS - C.6.3. The following publications are indicated as mandatory (M) or advisory (A)

The appendices provide the current documents versions for use in this solicitation as well as clearly defining using the "current version of AR 190-56" throughout the entire PWS. Therefore, you should use the version dated 16 December 2023. The PWS will be updated to correct the table in C.6.3.

Could you provide an employee seniority list (hire dates only) to accurately calculate employee benefits, particularly vacation benefits, which are based on employee seniority?

General Question

All employees receive 80 hours vacation after their one year anniversary.

The current company will pay all residual vacation and special pay, so any new company can negotiate with current employees. Reference section C.1.1.9.1 - C.1.1.9.1.4 of the PWS for labor categories.

Instructions state proposals are due no later than 12 p.m. Central time on June 7. However, the solicitation’s notice on SAM.gov says proposals are due by 11 a.m. Central time on June 7. Please clarify.

RFP, Section L (L.1.2) Revised as necessary. Proposal are due 7 June 2024 at 11AM CST.

Section L.2 states the proposals are due on 7 June 2024. The SAM.GOV site still states the Phase in Period is from 31 May 2024 – 14 June 2024. Will this be updated?

RFP, Section L (L.2) Section L&M and sam.gov announcement has been revised. Phase-in will begin at current award expiration 15 June 2024 - 14 July 2024

The SAM.GOV website states there is a two-week phase-in period (31 May 2024 - 14 June 2024). Is there a current, qualified CSG “incumbent” workforce eligible for recruitment and retention for this contract?

SAM.GOV

Section L&M and sam.gov announcement has been revised. Phase-in will begin at current award expiration 15 June 2024 - 14 July 2024, this phase in period allows for a full 30-day transition

If there is no qualified “incumbent” CSG workforce eligible for recruitment and retention on this requirement, we don’t believe a two-week phase in period is feasible to recruit, equip, and train (IAW PWS C.1.10 and Appendix H, Chapter 5, Table 5-1) the required guard force to meet the Base Year start date. If this is a new requirement, is the Government willing to revisit and revise the phase-in period length?

PWS; Appendix H (C.1.10; Chapter 5, Table 5-1)

Phase-in will occur at the expiration of the exisiting award from 15 June 2024 - 14 July 2024. There are sufficient incumbent guards for recruitment, depending on the offeror's ability to meet their pay requirements. Offerors should ensure their proposals are sufficient to retain as many incument guards to negate the issue.

The government provides a table as a labor planning estimate. Will the government clarify whether this is based on actual performance at HQAMC facilities defined in the PWS and whether an incumbent is currently performing the work?

RFP, Section L (L.2.1)

Table is based on actual required manpower hours to staff the required positions. Only the Estimated labor hours are considered direct costs and part of the CLIN structure. The additional training hours are to assist offerors in building their extended contract cost.

34 The numbering sequence in the PWS does not include paragraphs for C.1.4, C.1.12, C.1.14. Please clarify whether these are “reserved.”

PWS

For the purpose of this solicitation, consider those "reserved" and not in use. PWS will be updated to reflect the reserved sections.

At subparagraph d. of this section, there is a requirement for annual familiarization with firing assigned weapon while wearing protective masks.

Subparagraph f. indicates contract security guard (CSG) qualification and familiarization is conducted per the PWS, but the PWS is not clear on this matter. Does this requirement apply to CSGs?

Appendix A – AR 190-56 – Army Civilian Police and Security Guard Program 16 Nov 23 (4-6 Weapons Training)

AR 190-56. 4-6d applies to Department of the Army Civilian Police and Security Guards. AR 190-56f states "CSG qualification and familiarization will be conducted per the PWS". Since the PWS does not mention the requirement for CSGs to wear protective mask nor the company is required to provide protective mask, offerors may dudeuce there is no such requirement.

It is indicated here that supervisor training for Department of the Army Security Guards (DASGs) is available via an online course and should be completed within 90 days. Does this requirement also apply to CSG supervisors?

Appendix A – AR 190-56 – Army Civilian Police and Security Guard Program 16 Nov 23 (4-8 Supervisor Training)

No

We read that personal body armor must be issued by the Government. Does this also apply to this CSG effort?

Appendix A – AR 190-56 – Army Civilian Police and Security (6-8 Wearing of Personal Protective or Reflective Clothing)

C.1.11.3 states "Contractor shall equip all guards with the following equipment listed below"… item "I" states Level IIIA balisitc vests. The U.S. Government does not provide to CSGs.

There are descriptions here of what appears to be a ‘dress’ uniform, a uniform that incorporates polo shirts, and a utility uniform. Does the customer have a preference for CSGs?

Appendix A – AR 190-56 – Army Civilian Police and Security Guard Program 16 Nov 23 (6-12 Duty Uniform)

CSGs will wear the short sleeve shirts described in AR 190-56, 6-12 a(1)(a) and pants in a(2)(a). Supervisors will wear the same, except for the rank insignia described in C.1.9.1 - C.1.9.4.

Regarding sweaters, car jackets, scarves, organizational clothing and equipment, awards, and skill qualification badges items listed as part of the uniform: are these items required for CSGs?

Appendix A – AR 190-56 – Army Civilian Police and Security Guard Program 16 Nov 23 (6-12 Duty Uniform)

No

40 In subparagraph c. of this section, we see a reference to Post #34. Please clarify; to what post(s) does this reference?

Appendix B – Facility Guard Orders 06 NOV 2023 (7 Central Utility Plant (CUP) Access)

Revised to Post 3 and Post 4.

In sub-section 5-1, we see that local commanders are authorized to require 40-80 hours for CSG training. In sub-section 5-4, Table 5-1 Security Annual Training lists subject areas and training frequencies.

•Are all the subjects of Table 5-1 applicable to CSGs?

•Can we get more refined defini on of how many hours are expected for training for CSGs?

Appendix H – ST-19 Law Enforcement Security Manual (LESM) (Chapter 5 Civilian Security Guard Certification and Annual Training)

Training should match the duties outlined in the PWS and Faciity Guard Orders. Therefore, if Table 5-1 list Tasks which do not coorespond with the PWS, the CSGs will not be required to be trained in those areas, e.g.

"Engage Targets with an M4" or "Operate a 12-Gauge Shotgun". None of those weapons are required in the PWS. Similar with "Inspect a Vehicle at an Installation Access Control Point". The Facility Guard Orders do not list an IACP as a duty position.

This chapter lists the various elements of the required gear and equipment and provides the brand and model of these elements. Does the customer intend for CSGs to be outfitted as listed in this manual?

Appendix H – ST-19 Law Enforcement Security Manual (LESM) (Chapter 8 Law Enforcement Gear (Use and Wear)

The CSG's duty equipment requirements are listed in the PWS. Specific brands listed in the ST-19 LESM are outlined for DACP and DASG and explain the interaction of each. Similar care should be given in selecting CSG equipment.

Is there collective bargaining agreement in place for this location for CSGs? If not, what SCLS/SCA WD is applicable to this effort?

General Question A collective barganing agreement/SCLS/SCA WD is not in place for this requirement. This is an enhanced performance requirement contract.

In Appendix B we are provided the posts and number of hours for each. In Section L we are provided with how the customer wishes the pricing to be summarized by suggesting a CLIN structure. · Is there/will there be a separate CLIN issued for the transition period (31 May 2024-14 June 2024)? · Based on the CLIN descriptions and the post information, it is not clear to us how the posts and their related costs are to be incorporated into the CLINs.

Would the Government consider providing more guidance regarding this?

Appendix B – Facility Guard Orders 06 NOV 2023 and Section L-M_HQ AMC Armed Security Guard Services

The Labor Planning Table is based on actual required manpower hours to staff the required positions. Only the Estimated labor hours are considered direct costs and part of the CLIN structure. The additional training hours are to assist offerors in building their extended contract cost. Offeror should extrapulate the data accordingly.

Within Format Requirement, the government cites offerors’ use of Attachment 01, Corporate Experience in Relevant Project Form. Assuming this is part of the Past Performance volume, will the government provide the form along with instructions for its use within the volume?

RFP, Section L (L.2) Attachment 01 - Corporate Experience has been provided in sam.gov

Within Format Requirement, the government states that cross reference tables do not count against page limits. Please confirm that cover/title pages and tables of contents for Volumes II and III also do not count against page limits.

RFP, Section L (L.2) Correct, the cover and the TOC does not count againist page limits.

47 Are incumbent guards performing on the contract currently trained IAW PWS requirements?

PWS - C.1.10 Yes. Incumbent guards have all required training IAW PWS.

48 Is a firing range available on the installation for contractor use? PWS - C.1.10.3.3 No, Contractor must coordinate for their own range. There are no Government furnished facilities for use.

49 Are the 15-minute briefing times before and after shifts paid? PWS - C.1.8.3 Generally, CSGs are paid from the time they start shift, which includes arming procedures, shift change briefing, and any guard mount training.

The paragraphs state that the day shift Senior Guard is SGT, while swing and night shift Senior Guards are CPLs. Our recommendation would be that all have the same rank. Please advise.

PWS - C.1.9.2 and C.1.9.3 Supervisor ranks are for easy detection of the senior CSG. Day shift has several employees and swing and night shift only have two at Post 1.

Understanding that CSGs must complete mandatory training program (eight hours classroom, 14 hours firearms, 16 hours OJT, pass exam), the state of Alabama issues a temporary license to guards during the vetting process and allows persons to perform as security guards while awaiting a permanent card. Is this acceptable to the government?

PWS - C.1.3.2

Training must meet required training outlined in ST-19 LESM, Chapter 5 and cover the training tasks corresponding to the positions and duties in the PWS. In addition, the CSGs must also receive the required training to receive a State of Alabama license (Guard Card). Where the training requirements overlap, only the one iteration of training is required.

52 Will all personnel be issued CACs for entry and training? Will employees receive a civ.mil email address in order to log in to complete training?

PWS - C.1.10

Contractors are issued CACs with this contract and receive a .CTR@army.mil email address for logical access.

53 Does the Assistant Project Manager dress in uniform or civilian clothing? PWS - C.1.9 If the Assistant Project Manager is not the Guard Chief, then appropriate civilian attire is acceptable.

54 If contractors provide/use cell phones, what are the requirements? PWS - C.4 Cell phones use is not allowed by CSGs while on duty.

Please provide more specifics on government preferences. Are battle dress uniforms (BDUs), polo shirts acceptable? Preference of colors?

PWS - C.1.11.2

CSGs will wear the short sleeve shirts described in AR 190-56, 6-12 a(1)(a) and pants in a(2)(a). Supervisors will wear the same, except for the rank insignia described in C.1.9.1 - C.1.9.4.

56 Is there a secure spaces to provide a safe for weapons, ammunition and to gear-up, gear-down before and after shifts?

PWS - C.1.8 yes

57 Is there separate training (i.e., computer operation for the visitor center, software knowledge, etc.) that the government will provide?

PWS - C.1.10 Yes

58 Noting the Loading Dock Guard post, can the government clarify whether this requires vehicle searches or only packages?

PWS - C.1.1

Post is located within the loading dock inside the building. Only package searches may be required.

59 Can the government clarify whether the ballistic vest carrier is concealed or an outer carrier?

PWS - C.1.11.3

Outer carrier ballistic vest is required. Since CSGs are required to wear rank insignia on the body armor.

60 What is the contract transition period since proposals are not due until after the identified first week of transition?

General Question Section L&M and sam.gov announcement has been revised. Phase-in will begin at current award expiration 15 June 2024 - 14 July 2024, this phase in period allows for a full 30-day transition

61 Will the government consider extending the proposal due date to 21 June 2024?

General Question No, the current award expires 14 June 2024. Due to the nature of services, the USG cannot have a break in service.

In section M, #2 Evaluation of Proposals a, 2 Key Point 2, Why is the government going to automatically rate a proposal lower if a company decides to submit a proposal that has a subcontractor on its team?

Section M

Revised. When subcontracting USG has to directly administer the IRP and have access to CSGs, when subcontract labor is used, it disrupts workflow and causes extra burden on USG personnel administering the contract, due to restrictions regarding interactions with subcontract labor. If the prime contractor is not providing a majority of the work, a weakness may be incurred.

How much advance notice (days) will be provided to the Contractor when the government requires surge support

PWS C.1.1.2.

Government reserves the right to give last minute notice for surge hours, based on OPTEMP, however, usually gives about 2-weeks notice on planned events.

If an individual is a current CSG will the contract company have to submit an IRP for that person?

General Question IRP packets must be updated with the new contract, however, imcumbent CSGs training and documents may transfer to the new packet.

(IRP Packet submittal) will the government remove the “Correction / Penalty” due to the transition period beginning before proposals are required to be submitted? Reference PWS Technical Exhibit 1 – Requirement 2.

The correction penalty will apply, since successful IRP must have all required documents for the Certifying Official to validate suitability and screening of CSGs before assuming a post.

Will the government consider a 30-day transition period to provide the contractor with the required time to meet all stated contract requirements?

If not, request a reasonable and agreed upon transition period between the contract awardee and the government.

General Question Section L&M and sam.gov announcement has been revised. Phase-in will begin at current award expiration 15 June 2024 - 14 July 2024, this phase in period allows for a full 30-day transition

(IRP Packet submittal) will the government remove the “Correction / Penalty” for a $500 deduction for every CSG disqualified from IRP for ethics violations or failure to meet requirement standards?

Reference PWS Technical Exhibit 2 – Requirement 2. No

68 Is there an updated Appendix G (the provided document is dated 3 May 2018)?

Appendix G This document is still pending update approval. The current 2018 document is still in use. - Use the 2018 version provided

Appendix B, Facility Guard Orders, DTD 6 NOV 2023. Is the Guard Chief identified in the PWS the same position as the Guard Supervisor identified in the Facility Guard Order? The PWS C.1.9.1 states that a “Guard Chief” “may be required to meet the qualification of IRP to arm themselves. Whereas the “Guard Supervisor” (Page 4) states that the position provides administrative oversight and is an unarmed position and will not respond to any incidents, be scheduled for an armed shift, nor assume any post on a permanent basis.

Can the government clarify what document takes precedence, due to a conflicting requirement?

Appendix B, Facility Guard Orders, DTD 6 NOV 2023 There is an updated version of the Facility Guard Orders which was not included as part of the solicitation. An updated version will be added to the solicitation.

In 24 Section L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS the instruction state “Offerors must submit all documentation and proposal contents exclusively via email. Proposals must be submitted to both of the following Government representative(s): Name: Areca Cooper, Contracting Officer (KO), Email: areca.e.cooper.civ@army.mil and Name: Kashira Caston, Contract Specialist, Email: kashira.caston.civ@army.mil. In section 1.2.

PROPOSAL DUE DATE AND SUBMISSION INSTRUCTIONS it states all proposals must be posted to sam.gov no later than 12:00PM, Central Time on 07 June 2024. What is the correct process for submitting a proposal?

Section L Offerors shall submit proposals via e-mail to the listed Contracting POCs, Section L will be revised

What is the correct submittal proposal time? On SAM.gov under Notes to Offerors it states “3. Offers/Proposals shall be submitted in accordance with the instructions provided in Section L of this solicitation no later than 7 June 2024 at 11:00 am Central Standard Time (CST). In L.1.2 PROPOSAL DUE DATE AND SUBMISSION INSTRUCTIONS it states ”all proposals must be posted to sam.gov no later than 12:00PM, Central Time on 07 June 2024. Which is correct?

SAM.GOV Revised as necessary. Proposal are due 7 June 2024 at 11AM CST.

72 In the SAM.gov notification it references that the anticipated contract type is C-type. What is a C-type contract?

C-type contracts are standard contract vechile types

IMPORTANT NOTICE: Include resumes only for persons who will be available and assigned to this effort. Does the government require a resume from every individual who will be assigned to this project or just Key Personnel?

Reference L.2.1 PROPOSAL FILES, VOLUME II, c) Section 3 Only the key personnel are required to provide resumes and letters of intent

How will the government pay the contractor for training hours which are required per AR 190-56, since only operational hours (CLINs) are required to be priced in the proposal?

Reference (IV) VOLUME IV

Table is based on actual required manpower hours to staff the required positions. Only the Estimated labor hours are considered direct costs and part of the CLIN structure. The additional training hours are to assist offerors in building their extended contract cost.

Is this a new or existing requirement? If this is an existing contract:

- What is the current value of the incumbent's contract?

- Does the incumbent currently have the contract fully staffed? If not, what are the differences?

- Does the incumbent's staff meet the medical and training requirements of this solicitation? If not, what are the differences?

- Are the incumbent's staff grandfathered in terms of the training?

General Question

- Controlled Force Inc., 335 N River St. Suite 200 Batavia, IL 60510, CAGE Code: 1NM09, Contract #: W9124P-20-C-0012 Valued at $4,388,673.60

- The contract is fully staffed

- Yes, the incumbent meet the medical and training requirements of the solicitation

- Yes?

Is there a union with this contract? If so:

- Can the government provide a copy of the CBA?

- Can the government provide a current seniority list for the incumbent security force so that offerors can accurately price vacation and other leave benefits?

General Question

A collective barganing agreement is not in place for this requirement.

All employees receive 80 hours vacation after their one year anniversary.

The current company will pay all residual vacation and special pay, so any new company can negotiate with current employees. Reference section C.1.1.9.1 - C.1.1.9.1.4 of the PWS for labor categories.

77 Can CPARS be provided with the past performance section and be excluded from the page count?

General Question CPARS will not be excluded from the page count

78 Who should conduct the checks of the guard force? PWS - C.1.9.5 This is usually the Project Manager, Assistance Project Manager or Guard Chief.

79 Please provide Sections A-K of the solicitation There is no A-K, Section L – Instructions, Conditions, and Notices to Offeror's. Section M – Evaluation Factors for Award

What is the period of performance (POP)? An estimated POP is provided only in the SAM.gov solicitation notice but it lists a Phase-in Period beginning (31 May 2024) before proposals are due (07 June 2024).

PoP will be revised as necessary.

Will the Government provide the latest Wage Determination for the area or should offerors use the most recent one available through SAM.gov?

Wage Determination No.: 2015-4603 will be incorporated

Please provide any Collective Bargaining Agreements and negotiated pay rates associated with this effort.

A collective barganing agreement/SCLS/SCA WD is not in place for this requirement. This is an enhanced performance requirement contract.

The last sentence "The contractor must submit their quality control plan with their proposals." The instructions and evaluation factors in Section L and M do not address the quality control plan. Should the plan be submitted separately or as part of one of the proposal volumes? Will the plan count against any page limits?

QASP, page 1, Section 2.a. The USG provided the QASP in sam.gov.

Proposal Submission Instructions, second paragraph with sentence including the text ", including all attachments in Section J, …". Will Section J and all attachments be published?

Section L-M, page 1, Section L.1 All attachments will be published.

Proposal Submission Instructions, fifth paragraph, the sentence beginning "If the GSA Source Section Team …". Will the GSA be participating in source selection?

Section L-M, page 1, Section L.1 No, the document will be removed to revise this language to, "The source selection team"

Proposal Due Date and Submission Instructions, second paragraph. Offerors are instructed that "all proposals must be posted to SAM.gov …". How do we submit our proposal through SAM.gov?

Section L-M, page 2, Section L.1.2 Offerors shall submit proposals via e-mail to the listed Contracting POCs, Section L will be revised

Proposal Format Limitations, b. Format Requirement, the second sentence, beginning "Standard proposal pages (including Attachment 01 …" and page 8, Section M.2 Evaluation of Proposals, b. Past Performance Factor, second and third paragraphs, "Attachment 1 ..." Attachment 1/01 is not included in the draft RFP. Will Attachment 1/01 be included in a revision or amendment?

Will offerors be required to send Attachment 1/01 to a reference contracting officer or technical point of contact for completion and submission before proposals are due?

Section L-M, page 2, Section L.2 Attachment 01 has been provided in sam.gov

Offerors are instructed to provide "name(s) of the Contract and POCs … [for] contracts requiring the following:". Are only contract names and POCs all that is requested for the Past Performance Volume? Section M.2 Evaluation of Proposals, b. Past Performance Factor instruct that our narrative and completed Attachments 1 will also be evaluated.

Section L-M, page 5, Section L.2.1 Proposal Files, Volume III Attachment 01 has been provided in sam.gov

Past Performance Factor, second paragraph beginning with "The Government will evaluate the offeror's narrative outlining its corporate experience …" and the following sentence. Twice in this paragraph we are instructed that only "completed" projects will be evaluated. Section L instructions for Past Performance allow ongoing or completed projects to be submitted for evaluation. Will ongoing projects be evaluated the same as completed projects?

Section L-M, page 8, Section M, 2. Evaluation of Proposals The USG will add "ongoing" from Section L, Volume III to Section M(b) and consider ongoing and completed contracts within the last 5 years.

Past Performance Factor, third paragraph, the sentence ending with "… same or similar services as those required in the SOW." Will a SOW be provided in addition to a PWS?

Section L-M, page 8, Section M, 2. Evaluation of Proposals language will be revised to "same or similar services as those required in the PWS"

Past Performance Factor, fourth paragraph, the sentence beginning with "The Corporate Experience …" Does "Corporate Experience" refer to all of the Past Performance factor or only Attachment 01?

Section L-M, page 8, Section M, 2. Evaluation of Proposals Corporate experience is the offerors past performance details.

Attachment 01 provides the template for this information.

Is this a current contract or a new (in part or in full) implementation?

Clarification: Incumbent New implementation of an ongoing long term contract requirement with some additional manpower.

- If current, can incumbent name and contract number be disclosed by agency i. I.e. Controlled F.o.r.c.e Inc. PIID W9124P20C0012

Clarification: Incumbent The incumbent and contract number are as stated in question.

- If current, does posts outlined (CLINs) in the PWS (locations/hours) mirror the existing incumbent contract. Or does it reflect an increase or decrease? Please clarify if an increase

Offeror should use the PWS duty positions and CLIN structure in Section L, along with the Labor Hour Chart to extrapolate the requirements for bidding the contract. Submission should not exceed 18 CMEs.

Clarification that under AR-190-56 and throughout, contractor requirements will be noted as “Contracted Security” and not civilian guard.

Contracted Security Officer Yes

- Example: PWS c.1.11.2 – “badges” – by contractor design and not by AR-190-56 specific standards.

CSGs will wear badges with the company name, but follow badge color and guard position designation (Chief, SGT, CPL, Guard) in the PWS C.1.9.1 - C.1.9.4.

- Confirmation that uniforms will meet the requirement of the PWS and AR-190-56, reflecting that of Contracted Security.

PWS takes precedence unless it refers back to AR 190-56, i.e. uniform shirts/pants.

For a JV, may the past performance page limitation exceed the allowable page limit of ten (10) to allow both partners to submit two (2) past performance.

Past Performance Page Limitation (LM L.2 PROPOSAL FORMAT AND

LIMITATIONS)

No, the offerors need to remain in the allowable page limits.

Confirming guard mount of 30 minutes per shift (15 before and 15 post shift).

i. Clarification: This is for all eight (8) posts as firearms are stored onsite Guard Mount (PWS C.1.8.3.)

Confirmed

97 Is guard mount a hourly billable, or is it required to be included in overhead?

Guard Mount (PWS C.1.8.3.)

The billed hours are equal to those FTEs in the Labor Table of Section L.

98 Confirming that the push-up requirement was removed from the updated PAT (Sec 9-3 Pg. 9).

PAT (Physical Agility Test) – AR 190-56 Dec 16th 2023 Revision Push up event is still required in the PAT and a requirement for all new CSGs.

99 Confirming Alternate events are applicable for Contract Guards that meet the medical standards (Sec 9-4 Pg. 38)

PAT (Physical Agility Test) – AR 190-56 Dec 16th 2023 Revision

New hires are required to pass the PAT as described in paragraph 9 – 2.

Alternate events are only available to CSGs which have already passed the new hire PAT and is permitted to those with long-term medical restrictions. However, the Government reserves the right to assess CSG suitability as part of IRP.

Confirmation that facility provides AR 190-11 complaint storage for weapons for vendor onsite(c.1.11.1), provided by the government to the contractor to use (c.1.11.1.2) in building 4400.

Firearm Storage (PWS) Confirmed

This is also to clarify that weapons will not be required to be brought home by staff but will remain on-post.

Firearm Storage (PWS) All Weapons will remain on-post, unless removed by authorized person(s) for purpose of weapons qualification.

102 Confirming Government provided equipment, including FCC licensing Radios USG provides radios which are allowed for use on USG network by the

FCC.

103 Confirming radio pouch/holder (on belt) to be provided by Contractor. Radios Confirmed 104 Confirming Government will provide post phones, as necessary. Phones Confirmed

Can the current seniority list be disclosed? This will assist contractor(s) will understanding current workforce, vacation, as well as hiring that will be required upon award/ramp-up.

Seniority List

All employees receive 80 hours vacation after their one year anniversary.

The current company will pay all residual vacation and special pay, so any new company can negotiate with current employees. Reference section C.1.1.9.1 - C.1.1.9.1.4 of the PWS for labor categories.

Can the incumbent pay ranges be disclosed for each level? (Guard, Senior, Chief)

i. It is the Contractor’s intention to bid to maintain/provide economic increases to retain the current workforce as to minimize disruption to Army Material Command (AMC), retain the operational knowledge of staff currently onsite and comply with all DOL/EOs for retaining staff.

Incumbent Pay & H&W rates

All employees receive 80 hours vacation after their one year anniversary.

The current company will pay all residual vacation and special pay, so any new company can negotiate with current employees. Reference section C.1.1.9.1 - C.1.1.9.1.4 of the PWS for labor categories.

107 Can an SCA wage determination or CBA be provided SCA Wage Determination or CBA Wage Determination No.: 2015-4603 will be incorporated

Confirming the estimated POP will be revised (moved back), as phase in period is prior to submission.

Revised forecasted POP Period of performance will be a base year plus 4 option periods. Period of Performance begins 15 June 2024 - 14 June 2029 with an option to extend for 6 months IAW FAR 52.217-8 to 14 December 2029

109 Do all posts require relief or only specific? Clarification on breaks/meals. Contractor's choice.

Clarification: Post #1 (Appendix B pg. 5) is noted as the relief, but 1st shift relief could reflect 4+ hours (30 minute meal x8 posts) and possibility 8 hours (meals and breaks).

i. Is this correct that this post may be on relief or meal for half of their shift?

Schedule for breaks and meals are determined by contractor, however, all primary positions must be covered, e.g. Magnetometer can be conducted by Lead or Main Access Guard, while Magnetometer CSG is on break.

110 Appendix B reflects post #3 as an eleven (11) hour shift, but LM reflects as twelve (12) shifts. Can this be clarified.

Post #3 Hours Appendix B has an update that was not included with original appnedices. Post 3 and Post 4 are 12 hour shifts.

Clarification statement: Per PWS, staff will enter post, report to Building 4400 fifteen

(15) minutes before shift and perform guard mount. Staff not assigned to building 4400 will then travel to their respective post via their Personal Vehicle

i. Confirming buildings 4400 to 4001/02/03 are in close proximity/walkable.

ii. Confirming fifteen (15) minutes is sufficient for guard mount and travel to post.

Travel Between Buildings All post are within building 4400 complex and no driving is required.

As the PWS/attachments do not specifically detail training/certifications on screener training, specifically, x-ray, confirming the contractor may provide/present a training plan on screeners as part of their technical submission.

i. If this is an error/oversight by the contractor in review, please advise attachment/section that outlines X-Ray training and/or certification (initial and ongoing).

ii. Contractor did review Appendix G & References (#7), but only noted safety certification in regards to radiation safety.

X-Ray Training Initial X-Ray training is provided by U.S. Government representative, however, if an incumbent guard is hired the training may not be necessary.

113 Confirmation per PWS contract firearms will be pistol only. Long guns are not a requirement of this contract.

Firearms - Pistol Only Confirmed