Amendment 2 Comb Synop Sol Final 1.docx

Amendment 2 Summary of changes:

Change 1 – Updated Current Response Date and Submission Due Date from January 2 to January 17, 2024 at 1200 hrs (12:00 PM CST).

Change 2 – Updated Submission of questions date from December 9, 2023 to January 9, 2024 at 1000 hrs (10:00 AM CST).

COMBINED SYNOPSIS/SOLICITATION for a Non-Ferrous Metal Plate Saw and Chip Collector

General Information

Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 735 Texarkana, TX 75505-5000 Contract Specialist: Luke Leitschuck – luke.j.leitschuck.civ@army.mil Contracting Officer: CHRISTOPHER JOHNSTON Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is a Request For Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations Circular - FAC Number: 2023-05 Effective Date: 09/22/2023

The associated North American Industrial Classification System (NAICS) code for this procurement is 333517 with a small business size standard of 500 employees. This solicitation will result in one (1) award.

Basis for Award: See Provision at FAR 52.212-2 below.

Submission of Questions: Any questions regarding this RFQ must be received by January 9, 2024 at 1000 hrs. (10:00 AM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at luke.j.leitschuck.civ@army.mil & Contracting Officer at Christopher.l.johnston20.civ@army.mil.

Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All offers are due by January, 17 2024 at 1200hrs (12:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to luke.j.leitschuck.civ@army.mil & Christopher.l.johnston20.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 735 in Texarkana, TX is seeking to purchase a Non-Ferrous Metal Plate Saw and Chip Collector.

All interested companies shall provide offers for the following:

Signature & Name/Title of person authorized to sign offer:

Offer Date - ___________________________

Supplies This requirement will be awarded with four (4) Contract Line Items (CLINs) as follows:

CLIN 0001 Machine __________________________

CLIN 0002 Installation __________________________

CLIN 0003 Training __________________________

CLIN 0004 Manuals/ LOTO __________________________

Total Evaluated Price __________________________

*Offeror shall include a breakdown of total cost in accordance with the associated CLIN number as well as list the combined price in the “Total Offered Price” space. The sum of CLINs 0001, 0002, 0003, 0004 shall equal the price entered in the “Total Evaluated Price” space.*

**Please note Contract Data Requirements List(s) (CDRLs) as exhibits uploaded with this Combined Synopsis Solicitation in SAM.gov.

Purchase Description (PD) Non-Ferrous Metal Plate Saw and Chip Collector Fabrication Branch/Surface Support Division, B411 Red River Army Depot (RRAD) Texarkana, TX 75507-5000 5 July 2023

1.0 Scope. This PD is to define the specifications necessary to award a contract for a new Non-Ferrous Plate Saw and Chip Collector for the Directorate for Maintenance in the Light Machine section, Bldg. 411. Contractor shall perform any site preparation needed for new equipment, delivery of new equipment, offloading and positioning of new equipment, planning and designing, fabrication, testing, installation, training, and commissioning necessary to furnish one Non-Ferrous Plate Saw and Chip Collector. Contractor is required to have the adequate resources for the manufacture of a system, and upon completion, shall be installed in building 411 and made fully operational (Turnkey) prior to the Government’s acceptance.

1.1 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.0 Requirements.

B&O saws B-812 or Equal -12 ft. Non-ferrous Plate Saw and B-858-15 or Equal Chip Collector

Internal Reservoir Cover 8 inch max high by 144 inch cut window 32 inch cutting blade 50 horse, 1750 rpm main saw motor 500 IPM saw return speed 144” Gauge Length 1000 IPM Gauge Speed Filter bank system Vacuum chip collector with 15HP T.E.F.C. motor along with magnetic control for operation on 460/3/60 Slide gate valve Saw return speed of 400 IPM minimum Back gauge range .5” to 144” Gauge position tolerance +/-.002” Length tolerance +/-.005”

3.0 Deliverables.

3.1 Installation. Contractor shall offload, position, and make operational all equipment. All machine components shall be anchored directly to concrete floor or assembled to a metal base plate which may be anchored directly to concrete floor. No slab modifications allowed with the exception of anchoring hardware. Maximum ½” diameter anchor bolts or equivalent. Government will furnish all necessary utilities within 20 feet of the equipment site. Contractor shall make all connections to the utilities from the equipment to the provided hookup.

3.1.1 Installation Schedule. The contractor shall coordinate the proposed installation schedule with RRAD POC within sixty (60 Days) prior to delivery of the system. In Accordance With (IAW) CDRL A0001, The installation schedule shall be subject to approval. The machine shall be installed and operational within 12 months from contract award. The contactor shall submit a detailed project time chart that shows milestones for a completed machine installation within the 12 months. The chart must reflect adequate safety factors for delays. Any modifications or extensions shall be requested through the Contracting Officer for this contract. . Approval of the installation schedule shall not relieve the contractor of any responsibility for performance. RRAD works a four day, ten hour workweek, Mon-Thurs, 0630-1700. Working Friday is not guaranteed, but will be taken into consideration. Contractor may request to work Friday with 48 hours prior notice to RRAD POC. RRAD will be closed on all Federal Holidays which are:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

3.2 Lockout/Tagout (LOTO). Contractor shall furnish a graphical, machine-specific LOTO procedure that clearly and specifically describes the steps necessary to establish a zero-energy state for the equipment in accordance with the requirements of OSHA Regulation CFR 1910.147. This procedure shall be printed on a durable laminated material suitable for posting on the equipment. All LOTO locations on the equipment shall be clearly identified with a durable label keyed to the LOTO procedure. Contractor shall furnish the procedure in an electronic format so the information can easily be transferred into a maintenance management. In Accordance With (IAW) CDRL A0002

3.3 Final Acceptance Testing. A final acceptance test shall be performed. The test shall demonstrate the system’s ability to cut various types of metal through every process without failures. The test shall consist of the operation of 10 cuts designed by RRAD personnel with no failures. In Accordance With (IAW) CDRL A0003

3.4 Training. The contractor shall provide one or more qualified representatives who are thoroughly familiar with all aspects of equipment, installation, calibration, maintenance, and operation, for the purpose of training facility personnel. All printed training aids shall be supplied at no additional cost to the Government and shall be in English language. Training consist of a minimum of ten hours for system operation personnel (15 people) and ten hours for maintenance personnel (15 people). It shall consist of verbal instruction and hands-on operations by contractor representative. In Accordance With (IAW) CDRL A0004

3.4.1 Training Location. Training shall be performed at RRAD building 411, and shall commence after onsite testing and run off of the system. Training shall be provided for machine tending operators on system operations.

3.5 Manuals. The contractor shall provide three (3) hard copies and one electronic copy on CD/DVD of operations sequence, system program, Bill of Materials (BOM), wiring diagrams/schematics, maintenance manuals for contractor-installed equipment including calibration information and procedures where applicable. In Accordance With (IAW) CDRL A0005

3.6 Government Furnished Material (GFM). The government will provide all necessary material to cut during startup and testing.

3.7 Warranty. The machine furnished under this specification shall be guaranteed for a period of one (1) year or manufacturer’s standard warranty (whichever is greater) from defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the machine during the warranty period, those parts shall be replaced within 3 business days with new parts at the expense of the contractor. All commercial OEM equipment included with the machine shall be guaranteed to the manufacturer’s normal warranty or covered under the one (1) year guarantee from the time of acceptance, whichever is longer. The warranty is to begin upon final acceptance by the Government.

3.8 Preparation. Packaging, preservation, and packing for shipment to RRAD shall be the responsibility of the contractor. Any damage to materials, components, equipment, or other parts of the machine due to contamination, oxidation, shifting loads, or other circumstances during transportation shall be repaired or replaced by the contractor at the discretion of the Contracting Officer. All packaging and any shipping material shall be the responsibility of the contractor to remove from Depot

RESPONSIBILITIES

Government Contractor

() (XX) c. Provide and install anchor bolts and nuts.

() (XX) d. Connect machine to the provided utilities hook-up.

(End of Purchase Description)

Delivery Schedule: 12 months ADC (After Date of Contract) FOB Destination

Place of Performance

Red River Army Depot Directorate for Contracting 100 James Carlow Drive BLD 735 Texarkana, TX

Delivery and Acceptance: FOB Destination

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (SEP 2023). This solicitation will result in only one (1) award.

2. FAR 52.212-2, “Evaluation-Commercial Products and Commercial Services” (NOV 2021)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (SEP 2023)

4. FAR 52.204-9, “Personal Identity Verification of Contractor Personnel.” (NOV 2023) Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

PROVISIONS INCORPORATED BY FULL TEXT:

Instructions, Conditions, & Notices to Offerors FAR 52.212-1 Addendum, Instructions to Offerors A-1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A-2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of two (2) parts: Part I - Price and Part II - Technical. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government. Response to this solicitation (including both parts) must be submitted by the due dates specified in this Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (Email is highly suggested):

Contract Specialist - Luke Leitschuck, Luke.j.Leitschuck@army.mil (571-588-1513) Contracting Officer - Christopher Johnston, christopher.l.johnston20@army.mil (571-588-1511)

A-3. Specific Instructions:

A-3.1 PART I, Price. Offerors are asked not to alter the electronic version of this Combined Synopsis Solicitation other than to fill in pricing information. In particular, offerors are asked not to delete page breaks or to alter headers/footers.

A-3.1.1 Page 2 of this Solicitation - Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

Discount terms (Payment terms such as Net 30) Name/POC/address of offeror (code = cage code; facility code=Unique Entity ID) Total Evaluated Price Signature: Name/Title of person authorized to sign offer Offer Date A-3.1.2 Price Schedule For each contract line number (CLIN) insert quoted unit price and extended amount. The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar.

Note: It is the responsibility of each offeror to verify their calculations.

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

A-3.2 PART II, Technical. Offerors shall prepare and submit a technical quote by the date/time stated in the “Submission Due Date” on Page 2 of this Combined Synopsis Solicitation. Offerors shall provide sufficient information to allow the Government to judge the offeror's technical capability to perform the requirements of this Combined Synopsis Solicitation. The basis of the offeror's technical quote is the Purchase Description titled “Non-Ferrous Metal Plate Saw and Chip Collector” of this Combined Synopsis Solicitation. The offer must adhere to the specifications and characteristics listed.

(End of 52.212-1 Addendum)

Evaluation Factors for Award FAR 52.212-2 Addendum, Evaluation Methodology B-1 BASIS FOR CONTRACT AWARD: This requirement will be awarded to the responsible offeror whose quote conforming to the solicitation is determined to represent the best selection for the Government based on meeting price and technical acceptability. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical evaluation. An "unacceptable" rating in any factor will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government may at its discretion also utilize information available from Government Past Performance collection systems to compare offerors and use this information as a discriminator when identifying the offer that represents the best selection. Quotes will be evaluated using FAR 13.106-2 procedures which permit comparative evaluation of offers. While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the RFQ. Please refer to the instructions in 52.212-1 Addendum. Incomplete items may be a basis for rejection:

1. Part I, Price

(a) Signed copies of this Combined Synopsis Solicitation document. Is this Combined Synopsis Solicitation document completed and signed by an official authorized to bind the company?

(b) Completed Price Schedule, this Combined Synopsis Solicitation document. Is the price schedule accurately and completely filled in by the offeror?

(c) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the RFQ?

(d) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

2. Part II, Technical The offer shall consist of a detailed breakdown showing how all of the performance requirements listed in the Purchase Description titled “Non-Ferrous Metal Plate Saw and Chip Collector” of this Combined Synopsis Solicitation, will be met.

B-2 PRICE EVALUATION. Quotes will be ranked from lowest to highest Total Evaluated Price (TEP). An offeror's Total Evaluated Price will be determined by totaling the Amount for all CLINs. Offerors shall enter the TEP on Page 2 of this Combined Synopsis Solicitation document. The offeror is responsible for ensuring that the value listed as the TEP is the total of all CLINS provided in the solicitation. (Note: To prevent rounding discrepancies, please ensure unit prices used for calculation are rounded to the nearest whole dollar. It is the responsibility of each contractor to verify his or her calculations.

B-3 TECHNICAL EVALUATION.

The Government's technical evaluation shall evaluate the technical quotes on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated "acceptable" in order to be eligible for award. An "unacceptable" rating will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government will utilize the information provided by the offeror, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination. If an Offeror's technical quote is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

Offers must be determined technically acceptable in the following areas to be eligible for award:

1. Offered capability meets the requirements in accordance with the Purchase Description titled “Non-Ferrous Metal Plate Saw and Chip Collector” of this Combined Synopsis Solicitation.

TECHNICAL RATINGS

1. Acceptable - The offeror's quote meets the minimum requirements stated in the Purchase Description titled “Non-Ferrous Metal Plate Saw and Chip Collector” of this Combined Synopsis Solicitation.

2. Unacceptable - The offeror's quote fails to meet the requirements stated in the Purchase Description titled “Non-Ferrous Metal Plate Saw and Chip Collector” of this Combined Synopsis Solicitation.

B-4 CONTRACT AWARD. The Government intends to award, without discussion, to the offeror whose quote represents the best selection for the Government based on meeting price and technical acceptability. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1 Addendum. Offeror's may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges with one, none, or all offerors if deemed in its best interest.

The Government retains the right to cancel this Request for Quote at any time prior to contract award.

B-5 CONTRACTOR RESPONSIBILITY. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212-2 Addendum)

FAR Clauses Incorporated by Full Text 52.212-2 Evaluation-Commercial Products and Commercial Services. Nov 2021 As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum FAR 52.212-2 Evaluation

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following solicitation clauses apply to this acquisition:

1. FAR 12.603(c)(2)(xiv) “Defense Priorities and Allocations System (DPAS) and assigned rating”

2. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services”

3. FAR 52.212-5, “Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services” This is an open-market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Luke Leitschuck, at luke.j.leitschuck.civ@army.mil & Contracting Officer, Chris Johnston, at Christopher.l.johnston20.civ@army.mil.

Point of Contact

Contract Specialist Luke Leitschuck 571-588-1513 Luke.j.leitschuck.civ@army.mil

Contracting Officer

CHRISTOPHER JOHNSTON

571-588-1511 Christopher.l.johnston20.civ@army.mil