Palm_Harbor_U_9511_Sign_In_Sheets.pdf

This document is a sign-in sheet from a pre-bid conference for the Pinellas County School District's Chiller Replacement project at Palm Harbor University High School. The mandatory pre-bid conference was held on May 24, 2024, at 11:00 am, with the bid number 25-CR-052. The project involves comprehensive replacement of existing HVAC infrastructure, including demolishing current water-cooled and air-cooled chillers, pumps, cooling tower fill, expansion tanks, and air separators. The replacement will include three new water-cooled chillers, one air-cooled chiller, seven new pumps, three expansion tanks, two air separators, and a refrigerant detection system. Electronic bids are due by 3:00 pm on May 23, 2025, through the District's OpenGov Procurement portal, with a 150-day completion timeline starting upon the Notice of Commencement.

The sign-in sheet captures attendance from various companies and representatives who are interested in bidding on the project. Multiple individuals from different organizations have signed in, indicating potential competitive interest in the contract. The estimated contract value is approximately $750,000, excluding potential renewal options. Bidders are required to be licensed Florida Mechanical Contractors with at least five years of continuous business experience and must have completed five similar chiller replacement projects within the past five years. The project emphasizes energy efficiency, system reliability, and redundant cooling capacity, with a focus on using variable speed screw chillers and R-513A refrigerant. Insurance requirements are stringent, with policies needing coverage limits between $1,000,000 to $5,000,000 and a requirement that insurance companies maintain a Best's Financial Strength Rating of "A-V" or better.