Palm_Harbor_U_9511_Sign_In_Sheets.pdf

The document is a sign-in sheet for a pre-bid conference for the Pinellas County School District's Chiller Replacement project at Palm Harbor University High School. The mandatory pre-bid conference was held on May 9, 2024, at 11:00 am, with electronic bids due by 3:00 pm on May 23, 2025, through the District's OpenGov Procurement portal. The project involves a comprehensive replacement of the existing HVAC infrastructure, including demolishing current water-cooled and air-cooled chillers, pumps, cooling tower fill, expansion tanks, and air separators, and replacing them with three new water-cooled chillers, one air-cooled chiller, seven new pumps, three expansion tanks, two air separators, and a refrigerant detection system.

The estimated contract value is approximately $750,000, with a 150-day completion timeline starting from the Notice of Commencement. Bidders must be licensed Florida Mechanical Contractors with five years of continuous business experience and at least five similar chiller replacement projects completed within the past five years. The solicitation requires comprehensive insurance documentation with coverage limits between $1,000,000 to $5,000,000, and insurance companies must maintain a Best's Financial Strength Rating of "A-V" or better. The project includes a $25,000 contingency for unforeseen circumstances and emphasizes energy efficiency, system reliability, and minimal disruption to school operations. The new chiller system will use variable speed screw chillers with R-513A refrigerant to provide redundant cooling capacity for the school's infrastructure.